Position: Short-term Logistics Consultant
Reports to: Country Director
Location: Nairobi, Kenya
Duration: 2 month
ABOUT RI: Relief International (RI), an international relief and development agency with cross-sectoral programs bridging relief and development, currently seeks a fulltime Short-term Logistics Consultant
SUMMARY: Relief International is seeking a short term logistics consultant to work on managing shipping and multi-site transportation from Nairobi office to the base and back. He/She is responsible of drivers and guard and work in close collaboration with the Purchase team on the field/regional office.
ESSENTIAL DUTIES AND RESPONSIBILITIES: • Select appropriate supplier for transport (air, road, and sea) in line with user request, quality, reliability and price factors. • Work in close liaison with the purchase unit in obtaining the updated status of procurement transaction in order to facilitate timely movement/shipment of personal and commodities from one source to the required destinations. • Supervision of cargo loading activities, completion of relevant transport documentation and ensuring that they are properly filed for easier retrieval of information as and when required. • Managing the road transportation in Somalia (Basaso and Mogadisho) and Kenya (Mombasa) and out of the city (planning vehicle movement, maintain vehicle rental contracts, maintenance, refueling records) • Ensure that customs procedures are adhered to and that all required documentations (imports and export) are submitted to the relevant offices in a timely manner. Maintain a proper imports and exports filing system. • Liase with RI field/regional staff in monitoring port activities in Somalia and the region and ongoing shipments • Liase with suppliers to ensure prompt and accurate delivery of goods, service and equipment • Identify logistics operational needs and bottlenecks. • Provide problem solving solutions follow up on all information and documentation regarding vessel arrival/sailing/discharge/loading operations. • Ensure key documentation of offered vessels are valid and identify and confirm those offered vessel are meeting RI’s needs. • Advise RI filed/regional staff of need of intervention in case of unforeseen problems • Provide daily reports on the progress and movement of RI shipment • Receive all supplies delivered to Dubai, Galkayo, Baardheere, and Mogadishu and ensure that they are in good condition together with correct Delivery Notes, Invoices and export document • Prepare documentation for bids committee meeting • Maintain proper files of requisitions, quotations and purchase order • Prepare transport documentation accompanying dispatches such as packing list, waybills and loading details to accompany shipment. • Prepare and communicate shipping details to RI field/regional offices • Prepare periodic procurement/shipping updates and circulate to the RI field operations • When required, might travel to Mombasa, Dubai and Somalia to assist with port and vessel operation. • Maintain cost data on various means of transport in the country • Perform any other duties are required.
QUALIFICATIONS: This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment. • Experience in transport management (preferably in and around Somalia), booking of accommodation and meetings venues • Demonstrated ability to work effectively both as part of a team and independently • Local knowledge of security-related condition on the ground • A minimum of 3 years experience in a similar position • Previous NGO experience will be an added advantage • An advanced degree in a relevant field • Goal oriented and has the ability to work under pressure • Fluency in written and spoken English
To Apply: Submit a resume, cover letter, 3 professional references (e-mail address and phone number), and a date of availability to hroperations@ri.org. Incomplete applications will not be considered. The email subject line MUST include the following: Short-term Logistics Consultant
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