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Kenya Red Cross Society Jobs Jan 2012

Kenya Red Cross Society (KRCS) is a humanitarian relief organization created by the Act of Parliament, Cap 256 of the Laws of Kenya of 21st December 1965. Its vision is to be the most effective, trusted and self-sustaining humanitarian organization in Kenya.

KRCS has been appointed the Principal Recipient (PR) for Global Fund (GF) Round 10 HIV Grant. It is in this respect that the Society has set up the Global Fund Programme Management Unit (GF PMU). The unit is looking for qualified persons to fill the following positions:

Position Title: Regional Programme Coordinator

(6 Positions)



Reporting to: Regional Manager
Job Location: Mombasa, Machakos, Nyeri, Nakuru, Eldoret,
Kisumu

Overall Purpose
Reporting to the Regional Manager, the Regional Programme Coordinator
will be responsible for coordinating and providing strategic and visionary
leadership with full operational responsibility in the development,
implementation and evaluation of strategies to effectively address emerging
issues, risks and opportunities related to the Global Fund programme in
their respective Regions. S/He will spearheading the implementation of
strategic capacity enhancement processes as well as reviewing the PR and
the Sub recipients’ performance to ensure effective utilization of physical,

financial and human resources allocated for the Non State Actors in there
respective regions.

Duties & Responsibilities

• Provide strategic leadership and direction to staff in the Region to

design, implement and evaluate strategic action plans and budgets

in line with approved Global Fund (GF) policies and international best

practices aimed at ensuring effective and efficient use of resources.
• Direct and exercise overall control of the GF’s operations in the Region
to ensure that its activities are managed in a professional and efficient
manner in order to meet its strategic objectives

• Implement effective Grants management policies and systems for

monitoring and reporting financial performance of Non State Actors

to ensure proper management and accountability of funds in line with
financial and budgetary policies and procedures of GF in the Region.

• Provide leadership in ensuring Programme Quality and alignment to

National Policies, Guidelines and strategies in the Region.

• Oversee the implementation of resource allocation, efficient program

implementation, and competent program monitoring and reporting in the
Region.

• The link between the GF program and the Region Management team.

• Participate in multidisciplinary teams to develop, implement and evaluate

strategic management plans to improve organisational effectiveness.


Minimum Qualifications

• Bachelors Degree in Public Health, Nursing, Medicine or related Health

field.

• MPH, MBA or equivalent qualifications with certificate in project

management will be an added advantage
• Over five (5) years experience in Grants and Programme Management.

• Previous work in HIV and or Health grant programs.

• Exposure to HIV programmes targeting Most at risk/Key populations will

be an added advantage.


Position Title: Monitoring and Evaluation Officer

(7 Positions)


Reporting to: Regional Programme Coordinator
Job Location: Mombasa, Machakos, Nyeri, Nakuru, Eldoret and
Kisumu (2 positions)

Overall Purpose
Reporting to the Regional Programme Coordinator, the Monitoring and
Evaluation Officer will be responsible for providing operational support
for all M&E activities in the GF programme in the Region. S/He will lead
M&E capacity building for the Sub Recipients’, technical reporting, ensure
data quality, completeness, use and build the capacity for effective M&E
system.

Duties & Responsibilities
• Operationalize the M&E framework designed for the GF programme
including and not limited to: designing programme M&E tools for data
collection, verification, data management and reportingand data audits,
supporting partners in setting up functional data management systems
and processes, support the assessment processes of Sub recipients
and implement actions emanating from assessments at the Regions.
• Coordinate with the Sub recipients and other programme staff in the
Region to create, test and refine relevant M&E Frameworks for effective
collection, storage and use of service provision data.
• Participate in the development and maintenance of a system for
archiving M&E guidelines, tools, data files, analysis files, reports and
presentations for major activity undertaken.
• Assist in gathering, summarizing and disseminating relevant technical
updates on program planning monitoring, evaluation and operations
research within the project.
• Coordinate and conduct Data quality audits.
• Coordinate mid-term reviews and evaluation of programme activities in
the Region and ensure proper documentation of innovative approaches
and best practices for dissemination and sharing experiences to promote
repeat applications or scaling-up in different community settings.

• Review the Reports from the Sub recipients, for quality and data validity
and provide support where needed.

• Provide M&E related support to the GF staff and other programmes in
the Region.

Minimum Qualifications

• Bachelors Degree in M&E, statistics, Public health or equivalent
qualifications
• Three years of work experience in leading monitoring and evaluation of
Public Health projects and /or HMIS work in Kenya.

Position Title: Grants Officer (7 Positions)
Reporting to: Regional Programme Coordinator
Job Location: Mombasa, Machakos, Nyeri, Nakuru, Eldoret
Kisumu (2 positions)


Overall Purpose
Reporting to the Regional Programme Coordinator the Grants Officer

responsible for coordination and management of all financial aspects of the
GF program in the Region by operationalizing program grants management

systems to ensure there is full compliance with contract obligations and that

all funds utilized are well documented, accounted for and reported.


Core Duties and Responsibilities

• Provide operational support in the implementation of an integrated
Grants and Quality Assurance systems (GQAs) for the GF programme
operations in the Region aimed at facilitating decision making processes

and promoting accountability.

• Grants and contract Management, compliance enforcement
coordination of financial aspects of the GF program in the Region

to ensure the program achieves full contract compliance and

the program effectively interprets and operationalize the contract

requirements.

• Ensure that all targets financed are fully contracted in line with funds
allocation per service area, funds are utilized as per approved budget,

are adequately documented, accounted for and within the program

period.

• Coordinate Program audits to PR and SRs in liaison with the Finance

and Internal Audit Departments and ensure the program if cleared in all

audits to the PR and SRs.
• Manage Funds disbursement requests to the Sub Recipients while

ensuring that bottlenecks to funds flow are addressed and program

financial risks are adequately managed.

• Manage program budget ad grants portfolio performance monitoring to
ensure adequate controls for efficient funds utilization by use of tracking

tools and grants management plans.

• Manage Financial Documentation and reconciliations for optimal grants

reporting by PR and SRs.

• Monitor and track the utilisation of PR and Sub Recipients’ capital

and operational expenditure against approved plans and ensure
compliance.
• Participate in multidisciplinary teams to develop, implement and evaluate
strategic management plans to improve organizational effectiveness

Minimum Qualifications

• Bachelor Degree in Business Management, Finance, Economics or
equivalent qualifications.
• Over three years’ relevant experience in areas of grant management
coupled with programme management including Monitoring and
Evaluation.
• Previous work in HIV and or Health grant programs will be an added
advantage.
Key Competencies for the positions

• Broad knowledge of HIV management, trends and goals at national,
regional and international levels aimed at preventing and alleviating HIV
related human suffering
• Strong communication and presentation skills in both English and
Kiswahili, including ability to develop reports and prepare relevant
publications
• Strong interpersonal and cross-cultural skills including the ability to build
collaborative relationships with sensitivity to cultural, ethnic and political
issues and ability to influence and resolve differences and conflicts
• Ability to maintain high standards of personal integrity, establish
straightforward, productive relationships; treat staff with fairness
and respect, demonstrate sensitivity for ethnic, cultural and gender
differences
• Demonstrated proficiency in computer applications such as word
processing, spreadsheets, database, email and utilization of the
internet
• Considerable knowledge of management information systems,
proficiency in database systems, spreadsheet and flow
applications, and budgeting.
• Demonstrated ability to meet deadlines, analyse financial
operational data and information, think analytically and critically.

Applications must contain:
Letter of application, Curriculum vitae, copies of relevant certificates, address and contacts of two referees
All applications should be sent to:
The Secretary General
Kenya Red Cross Society
P.O. Box 40712 – 00100
NAIROBI
So as to reach him not later than Friday 10th February 2012
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