ASSOCIATE INFORMATION MANAGEMENT OFFICER (FOR ROSTER PURPOSES ONLY), P2
International Criminal Tribunal for Rwanda
5 January 2012-4 February 2012
Job Opening number
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
International Criminal Tribunal for Rwanda, Archives and Records Management Working Group (ARMWG), Arusha.
Under the general supervision of the Archivist and within delegated authority, the Associate Information Management Officer will be responsible for the following duties:
Supervises and undertakes records identification functions by compiling records inventories and indexes, liaising with Tribunal offices and controls the quality of data provided by reviewing the work processes and procedures
In coordination with the originating offices, participate in the appraisal and analysis of the collections. Apply approved records retention schedules and security classifications and determine office of records.
Supervises and undertakes records disposition functions, by liaising with Tribunal offices on the transfer and/or disposal of records.
Supervises and undertakes records accessioning and processing activities; monitors adherence to description, preservation and security standards; and ensures maintenance of proper confidentiality and security of documents in ICTR offices: by securing all confidential materials being processed, bearing joint responsibility with the Head of Sections for the use of the secure containers (safes and file cabinets) of the section
Ensures accurate electronic processing of ICTR records by developing, enhancing and maintaining validations system to check the accuracy of processed data; designing and developing queries and reports to detect discrepancies in the indexing of information, or any other anomalies in attributed metadata
Participates in trainings provided to support staff as when needed. Continuously mentor junior staff under supervision and provides record keeping support and advice to Tribunal offices by advising on record keeping system standards and compliance.
Strategic planning by: Assisting the Archives and Records Management Working Group in developing strategic plans for Judicial and Legal Services Division (JLSD) and/or the Administrative Division sections, including annual work plans; staffing requirements; proposals for improvement and maintenance of optimum service levels; proposing, managing and monitoring projects; staying up-to-date with regard to new information in the archives and records management field by reviewing the literature, and participating in best practice groups and in dedicated conferences
Performs other related duties, as required.
Knowledge of information management and record keeping. Ability to provide maintenance and disposition of records, including appraisal and migration management; records preservation and description; and research practices. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
4.Planning and Organising:-
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
5. Technological Awareness:-
Knowledge of Enterprise content management suites used in the organization, storing management and retrieval of the organization documents; Advanced computer literacy and preferably knowledge in the use of TRIM and SharePoint
University degree in archival, information management, Library science or related field.
A minimum of two years of progressively responsible experience in archives management, records management, library, information management or related area.
Excellent communication skills in English or French is required. A working knowledge of the second would be a definite asset.
Candidates will be assesed based on evaluation criteria.
Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.