I. Position Information
Title: Information Management Officer (IMO), UNOCHA Type of Contract: Fixed Term Appointment (Local) Level: NOA Direct Supervisor:Information Management Officer Duty station:(Hargeisa, Garowe and Galkayo - SOMALIA) – 3 Positions Duration:One Year (Renewable)
II. Organizational Context
Given the challenging and worrying context of Somalia, OCHA will continue to play a key role to support the Humanitarian Coordinator in mobilization and coordination of an effective and principled humanitarian response. OCHA is particularly concerned that vulnerable communities and those at risk from natural disasters and conflict receive humanitarian assistance.
Under the leadership of the UN Humanitarian/Resident Coordinator for Somalia, OCHA maintains an office in Nairobi and a strong field presence inside Somalia; the primary objectives of OCHA Somalia include the following activities and objectives:
• Advocate for access to basic services, especially water, sanitation, education and health for vulnerable communities including collection, analysis and dissemination of information and negotiation of access.
• Coordinate the implementation of humanitarian response in Somalia with UN Agencies and Programmes, National and International NGOs and Local Authorities/Communities as appropriate with focus on strengthening the Cluster Approach
• Enhance a protective environment that respects the human rights of all, including IDPs returnees and minority clans. • Support to the Humanitarian Coordinator in the management of the Common Humanitarian Fund (CHF) and the Central Emergency Response Fund (CERF) and resource mobilization on behalf of the Somalia humanitarian community.
III. Key Functions: Under the overall supervision of the International Information Management Officer, the Information Management Officer (IMO) will be responsible for the following:
Summary of Key Functions:
• Data Collection and Analysis • Document Management and Information Standards • Dissemination of Information • Mapping by providing GIS support • Facilitation of knowledge building and knowledge sharing
• Data Collection and Analysis • Support the Office in the collection of relevant information and data from key humanitarian partners, including Cluster Chairs, representatives of national governments, UN agencies, donors, local and international NGOs, in order to facilitate and maximize the exchange of information and data between humanitarian partners, and support the creation of appropriate information products for decision-making and humanitarian response.
• Promote the collection and collation of baseline datasets. Compile and disseminate these, in particular demographic and vulnerability data, in different formats (including GIS).
• Regularly compile and update database of surveys/assessments carried out by clusters and their partners
- Document Management and Information Standards • Assist with maintenance of document-archiving systems, including OCHA Field Information Management System (FiDMS) and managing system back-up, upgrades and migration, as needed, for digital archives databases.
• Provide support, training and advice to relevant staff on use of document archiving systems and the use of meta-data standards.
• Ensure the implementation, where appropriate, of OCHA standardized information management tools, including document management systems, databases, and standardized websites.
• Maintain databases based on existing templates (or develop if necessary, including user-friendly menu access and reports) to support humanitarian operations. Core databases include: Who does What Where, Contacts, affected populations, photograph and map archives.
• Provide training and capacity building to OCHA staff and other relevant stakeholders in basic information management systems/standards, GIS e.t.c
- Dissemination of Information • Support the Office in maintenance of the OCHA Somalia website, in accordance with the OCHA standard template.
• Prepare and maintain inventories of the information management systems, tools and products of the OCHA office and, where possible of other key humanitarian partners and perform and supervise reference functions by advising internal and external users on holdings and accessibility, and assisting in the administration of access and declassification activities.
Mapping • Provide GIS support to the office in general and assist in the development of appropriate maps to support humanitarian decision-making and reflect humanitarian response. Support the maintenance of an inventory of OCHA-produced maps and, where possible, those available from other humanitarian partners.
Ensures facilitation of knowledge building and management focusing on achievement of the following results: • Identification and synthesis of best practices and lessons learned directly linked to Office’s goals and activities. • Contributions to knowledge networks and communities of practice including corporate communications repositories. • Provision of trainings and advice to OCHA staff on information Management issues and products. • Professional growth through active learning.
IV. Impact of Results
The key results have an impact on the development and improvement of field information management procedures. Somalia is one of four countries rolling out the cluster approach hence the IMO will be expected to coordinate and support information management in the Clusters, exchange of information and reporting.
V. Competencies and Critical Success Factors
Functional Competencies:
Advocacy/Advancing A Policy-Oriented Agenda
Level 1.2: Preparing information for advocacy Identifies and communicates relevant information for a variety of audiences for advocating UNOCHA’s mandate
Results-Based Programme Development and Management
Level 1.2: Contributes into results through primary research and analysis Assesses project performance to identify success factors and incorporates best practices into project work Researches linkages across programme activities to identify critical points of integration Monitors specific stages of projects/programme implementation
Building Strategic Partnerships
Level 1.2: Maintaining a network of contacts Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders
Innovation and Marketing New Approaches
Level 1.2: Enhancing processes or products Generates new ideas and proposes new, more effective ways of doing things
Resource Mobilization (Field Duty Stations)
Level 1.2: Providing inputs to resource mobilization strategies Analyzes information/databases on potential and actual donors
Promoting Organizational Learning and Knowledge Sharing
Level 1.2: Basic research and analysis Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
Job Knowledge/Technical Expertise
Level 1.2: Fundamental knowledge of own discipline Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks Strives to keep job knowledge up-to-date through self-directed study and other means of learning Demonstrates good knowledge of information technology and applies it in work assignments
Global Leadership and Advocacy for UNOCHA’s Goals
Level 1.2: Preparing information for global advocacy Identifies and communicates relevant information for advocacy for UNOCHA’s goals for a variety of audiences
Client Orientation
Level 1.2: Establishing effective client relationships Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion Organizes and prioritizes work schedule to meet client needs and deadlines
Core Competencies:
Demonstrating/safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgment Self-development, initiative-taking Acting as a team player and facilitating team work Facilitating and encouraging open communication in the team, communicating effectively Creating synergies through self-control Managing conflict Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member. Informed and transparent decision making
VI. Recruitment Qualifications
Education: • Master's degree or equivalent in information management, GIS, political science, economics, social sciences, or related field. • A First Level University Degree with 2 years experience in information management, GIS, political science, economics, social sciences, or related field may be accepted in lieu of advanced university degree.
Experience: • Expertise in ArcGIS, Microsoft Office Suite including Access and Google Earth technologies. Knowledge of Illustrator, database languages such as PHP and social media will be an asset.
• Good team player with hands on experience in substantive analysis, report writing, and ability to work under pressure with minimum supervision.
Language requirements: Fluency in oral and written English Knowledge of a second official UN language is desirable but is not a requirement.
“Interested and qualified candidates are requested to submit electronic application by visiting http://jobs.undp.org/.
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