Human Resources Manager

Line Manager: Administrative Coordinator

Location: Nairobi, Kenya

Duration: 1 year with possibility of extension

Solidarités is an international humanitarian aid organization which provides assistance to populations who are victims of armed conflict or natural disasters.

For 30 years, Solidarités has concentrated its action on meeting three vital needs: water, food and shelter.

By carrying out emergency programs, Solidarités has acquired experience end expertise in the fields of access to drinking water and sanitation.

In the Horn of Africa, Solidarités is currently implementing food security, water and sanitation projects in Kenya and Somalia.

1/ Objective of the position

The HR Manager is responsible for the implementation of HR strategies and management of the HR on the Kenya/Somalia mission.

2/ Hierarchy

The HR Manager is under the responsibility of the Administrative Coordinator. The HR Manager will work in collaboration with the Log/Admin Managers on the field.

3/ Keys responsibilities

Note: This list gives the framework of your activities but it is not exhaustive. You may be asked to complete other duties.

A-National Staff

Policies and procedures

• Design, develop and implement HR policies and procedures (Regulations, Remuneration, Benefits, Insurance, and Code of Conduct) for national staff to ensure legal compliance and best practice within Kenya and Somalia.
• Ensure HR information systems, processes and filing procedures are established maintained and developed.
• Ensure they consider local cultural norms, and gender issues, and that all relevant documentation is translated into appropriate languages.
• Ensure that Insurances are appropriate and cost effective.
• Regularly update the Administrative Coordinator on Human Resource statutory requirements and ensure that Solidarities’ status fulfils these requirements.

Management and Organisation

• Manage HR in the Coordination office (12 staffs) and provide specific advice and guidance to Log/Admin Managers on the field (performance management, legal compliance, disciplinary procedure, etc…).
• Ensure that line managers are clear about their responsibilities in ensuring that Solidarités’ Code of Conduct is adhered to by staff, and support the implementation of appropriate action in the event of non-compliance.
• Manage internal conflicts.
• Manage national staff welfare (registration/cancellation of staff, providers, etc…).
• Conduct regular field trips to field offices to monitor and review HR procedures.

Induction and Training

• Coordinate senior staff induction and ensure that they are aware of humanitarian principles and Solidarities’ ways of working.
• Identify staff training needs, planning and implementing suitable training plans.

Recruitment and Selection

• Coordinate and support all aspects of the recruitment and selection process of national staff (including job description development, recruitment planning, advertising and short-listing, selection interviews and tests, job offers, salary calculations and issuing contracts).
• Keep updated with relevant new recruitment sources and propose improvements to processes and selection tools.

Systems Follow Up

• Maintain an effective HR database and reporting system (Homère).
• Oversee the maintenance of an effective HR filing system, with proper files maintained for each staff member, both manually and electronically.
• Ensure implementation and ongoing management and regular monitoring of tracking systems for appraisal and annual leave for national staff.
• Ensure that line managers conduct performance appraisals and set objectives regularly and on time.
• Monitor the maintenance of monthly leave schedules, ensuring appropriate levels of cover at all times through effective annual leave planning.

Payroll

• Manage the preparation of the staff payrolls.
• Ensure proper statutory returns computation (NSSF, NHIF and DIT) and submit on time.

Representation

• Attend and participate in relevant inter-agency coordination meetings.
• Liaise with external parties (i.e. specialist advisors, other NGOs) on compliance issues related to Solidarités’ operations in country.
• Liaise with state institutions and local authorities (NSSF, NHIF, DIT, NGO Coordination Board, Immigration, Ministries…).

B-International Staff

Visa/Work Permit/Travel Permit Follow Up

• Ensure applications for visa/working permit/travel permit are submitted on time.
• Ensuring proper follow up of visa/working permit validity.

4/Qualifications and experiences requested

Qualifications:

• Minimum Master degree in Human Resources.

Experiences:

• Experience of HR management in NGO required (5 years)
• Experience of cross cultural environment
• Experience of working in a team required

5/ Person Specification

Skills and competences:

• High professional integrity
• Hard working
• Ability to propose and put into action new ideas
• Excellent Computer skills (Word, Excel, Outlook)

Languages:

• English (working language): fluent, with excellent writing skills.
• Kiswahili remains desirable skills

6/ How to apply

Kindly send your cover letter, CV and contact details for 3 referees to the following email address: jobapplication@solidarites-kenya-som.org by closing date, 14th February 2012.

Please clearly indicate the position you are applying for in the title of your email.

Only short-listed candidates will be contacted for an interview.