Purchasing Clerk

Type of Contract: Temporary contract for 3 months

Department: Finance

Location: Nairobi

Job Purpose: To assist and process documents in purchasing and supply

Reporting Lines: Reports to the Finance Manager (Nairobi) with a dotted line management to the Purchasing Manager (Kilifi)

Key Responsibilities:

• Preparing purchase requisitions, maintaining requisitions record, sourcing for quotations and order expediting as advised by the Purchasing Manager or the Assistant
• Processing transactions using the financial management system and ensuring these are properly charged, updated and reflected
• Assisting in stock management through timely stock replenishment, monitoring stock movement and also coordinating periodic stock takes
• Making phone call and e‐mail follow ups concerning submitted quotations.
• Preparing monthly operations billings for vehicle mileage, printing, photocopying, telephone etc
• Filing and general organization/archiving the finance office files
• Assisting with fieldwork travel logistics, fieldwork transport planning/calendar and fieldwork consumable purchases
• To cover leave for other staff in the department

Qualification:

• Certificate in Supplies (CIPS) or Graduate Diploma in Purchasing & Supply (Foundation Level) or its equivalent
• Computer literate
• KCSE Minimum grade C (plain)
• At least 1 year experience in purchasing & supply in a busy environment
• Integrity, ability to take and follow instructions and to work with minimal supervision
• Flexibility and willingness to help and take on additional roles
• Good communication, interpersonal and relationship building skills

Application Procedure:

Please send a copy of CV and covering letter to jobs@nairobi.kemri‐wellcome.org.

The title of the message should read: Application for PURCHASING CLERK post

Applications to be addressed to:

The Head of Human Resources
KEMRI‐Wellcome Trust Research Programme
P.O.Box 43640 – 00100
Nairobi

Candidates must supply an email and telephone contact that will be used when offering interviews.

The closing date for applications is Monday ‐ 9thApril, 2012.

Only shortlisted candidates will be contacted.

Shortlisted candidates will attend interviews on Thursday‐ 12 April,2012 and the successful candidate is expected to report on Monday, 16 April,2012