Finance Assistant , Adeso-African Development Solutions

Adeso, formerly known as Horn Relief, is an expanding and vibrant African-based international organization, working with communities to create environments in which Africans can thrive. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. Adeso has been strengthening rural livelihood and delivering innovative humanitarian aid and development programs for the past 20 years. Currently, we have programs in Somalia, Kenya and South Sudan. Our present donor portfolio includes the European Commission, USAID, SIDA, and UNICEF, among others. Adeso is an exciting, dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development

Position Summary

The Finance Assistant will be responsible for following relevant established internal policies and procedures of Adeso. These include applying Accounting knowledge and techniques to all areas of work, including the management of petty cash, processing salaries, and bank management. The Finance Assistant will provide support to all field programs from the Nairobi office and will ensure that work is performed in accordance with Adeso’s processes and procedures, while referring to line managers for guidance as required.

Position purpose

The Finance assistant position will be a full-time member of the Adeso staff, working with the teams in HQ, country offices and the field.

SPECIFIC ROLES AND RESPONSIBILITIES

• Ensure proper management of petty cash;

• Process and make payments as provided in the approved budgets;

• Record transactions in the system including coding of payment vouchers before making payment;

• Carry out reconciliations of cash and bank balances on a regular basis;

• Prepare schedule of payments of utilities, statutory deduction and ensure timely payment of the same;

• Maintain schedule of all consultants, amounts payable to them, withholding tax deductable and payment of withholding taxes on a monthly basis;

• Ensure the timely transfer of all field fund requests and the timely liquidation of any outstanding advances;

• Ensure the timely preparation of all advances including travel and other advances, and provide monthly updates of any outstanding advances to the Finance Officer;

• Ensure the maintenance of an efficient, proper, and transparent financial filing system for the department and the organization in accordance with the organizational guidelines;

• Assist in the regular updating of a fixed asset register;

• Assist in the preparation of audits (both projects and institutional audits); and

• Perform any other duty as may be assigned by the Finance Officer.

SKILLS AND QUALIFICATIONS

Adeso is actively seeking a candidate who is committed to its mission and vision. In particular, the successful candidate will have:

Essential qualifications, experience and competencies

• Professional accounting qualification (CPA-K, ACCA) or Bachelor’s degree in Accounting or Finance,

• Working knowledge of QuickBooks and MS Office

• At least one year of professional experience with an NGO

• Knowledge and experience in using accounting software (QuickBooks) and MS Office (particularly Microsoft Excel and Word)

• Ability to work with tight deadlines and handle multiple concurrent activities

• Excellent in written and spoken English.

• Ability to work well in a team

• A proactive approach to his/her work

• Ability to handle pressures and meet deadlines

• Willingness to learn
How to apply:

APPLICATION PROCESS

Applications should be submitted by May 3rd, 2012. The selection committee will review all applications as they arrive. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. Adeso is an equal opportunity employer.

Each application package should include the following:

• Cover letter with the applicant’s current contact information;

• Résumé (including detailed work experience, education/degrees); and • References (minimum of three, with complete contact information).

Applications not including all of the above information will not be reviewed.

All applications should be sent to Adeso at Jobs@adesoafrica.org with the subject line:

“Finance Assistant-Nairobi”.