African Development Bank Vacancies in East Africa

The African Development Bank’s Regional Resource Center in Nairobi, Kenya (RRC-Nairobi) has been established to strengthen dialogue between the Bank and regional Governments, development partners, the private sector, and the civil society, in the design of its development policy and programs, as well as on implementation, monitoring and evaluation of the poverty reduction strategy.

The office also seeks to assist the operational functions of the Bank Group in launching and follow up of projects and programs in Kenya, Uganda, Tanzania, Rwanda, Burundi, and Seychelles; with operational support to Ethiopia, Djibouti, Sudan, South Sudan, Eritrea, Comoros and Somalia.

The functions of the office fall under the major areas of: country programming, project administration, promoting participation, regional integration, and aid coordination, in line with the partnership principles and with a view to increasing development effectiveness and impact.

Protocol and Liaison Officer

(Position in the Local Professionals - LP Category)

The Bank invites applications from suitably qualified candidates to fill the vacant position of Protocol and Liaison Officer, (Kenya).

This is a local position, which does not attract international terms and conditions, and posting will be in the Regional Resource Centre-Nairobi of the African Development Bank Group.

Duties and Responsibilities

Under the overall supervision of the Director for the East Africa Regional Resource Centre (EARC) and the technical oversight of the Bank’s Chief of Protocol, the Protocol and Liaison Officer‘s main responsibilities will be to:

• Act as liaison between the Bank and staff on the one hand and the host country authorities on the other.
• Prepare Notes Verbale addressed to the Ministry of Foreign Affairs of the host country relating to the management of privileges and immunities of the Regional Resource Centre (RRC) and the staff assigned to it.
• Prepare, dispatch and follow up on residence permits of the Bank’s staff.
• Prepare, dispatch and follow up on visa and motor vehicle registration applications of the Bank’s staff at the beginning and end of employment term.
• Follow up with the host country’s authorities, procedures for obtaining franchises/concessions on the importation and exportation of personal effects, vehicles and other goods for the use of the RRC and its staff, as well as VAT exemptions.
• Conduct airport arrival and departure formalities for senior staff of the Bank and all other personalities invited by the Regional Office.
• Coordinate the organization of events and ceremonies organized by the RRC-Nairobi.
• Maintain an up-to-date status of motor vehicle fleet for the RRC and its staff.
• Perform regular inventories of applications for franchises/concessions, residence permits, etc. and inform the Regional Director of the status.
  
• Ensure flag, emblems and pennants of the Bank are well maintained.
• Produce a monthly activity report on the Protocol Officer’s portfolio.
• Report to the Protocol and Elected Officers Services Division (SEGL.2) on all issues pertaining to the implementation of the privileges and immunities provisions of the Host Country Agreement (HCA).
• Perform any other tasks as may be assigned.
  

Selection Criteria

(including skills, knowledge and experience required)

• A minimum of a Master’s degree or its university equivalent in Law, International Relations, International Public Law, Political Science, or other related discipline.
• Qualifications, studies and training in diplomacy and protocol practices would be an advantage.
• A minimum of four (4) years of relevant professional experience holding a diplomatic position in government or a similar position in a multilateral organization such as the Bank.
• Experience in protocol practices of Governments, National or Public Administrations, Ministries of Foreign Affairs, Embassies.
• Proven ability to work effectively in a team-oriented, multicultural environment and to function effectively as a member of various groups.
• Strong interpersonal skills, a keen sense of initiative, rigorous and methodical approach with attention to detail; Budget and programme management skills desirable.
• An excellent communicator in English. A good working knowledge of French will be an advantage.
• Competence in the use of standard software used in the Bank (Outlook, Word, Excel, PowerPoint). Knowledge of SAP desirable.

Driver

(Position in the General Service - GS Category)

• The Bank invites applications from suitably qualified candidates to fill the vacant position of a Driver.
• This is a local position, which does not attract international terms and conditions, and posting will be in the Regional Resource Centre-Nairobi of the African Development Bank Group.

Duties and Responsibilities

Under the overall administrative authority of the Regional Director for the East Africa Regional Resource Centre (EARC) and the day to day direct supervision of the Finance and Administration Officer the main responsibilities of the driver will
be to:

• Transport bank staff and visiting missions which will include travel outside the duty station.
• Ensure the vehicles are well maintained and prepare fuel consumption reports.
• Keep proper records of both maintenance and use in accordance with manufacturers and bank specifications and requirements.
• Ensure bank vehicles are compliant with insurance and other transportation protocols of the host country.
• Perform office messenger duties for the office mail.
• Perform any other tasks as may be assigned.

Requirements

(including desirable skills, knowledge and experience)

• General Certificate of Education (‘O’ level certificate) with at least C Grade passes, or Advanced Level Certificate (A’Level).
• A valid Driver’s Licence.
• A minimum of five (5) years’ relevant experience as a driver in an international organization or government department with a clean driving record.
• Knowledge and skills relating to minor vehicle repairs and their routine maintenance.
• Good interpersonal and team working skills.
• Ability to communicate and write effectively in English and/or French, with a good knowledge of the other language.
• Competence in the use of some of the Bank’s standard software e.g. Microsoft Word.

Terms of Employment

Three years on a fixed-term contract with possibilities of renewal based on performance.

Only applicants who fully meet the Bank’s requirements and are being considered for interview will be contacted.

Applicants will only be considered if they submit a fully completed Personal History Form (PHF), available from the Bank’s web site, and attach a comprehensive Curriculum Vitae (CV) indicating their date of birth and nationality.

The President, ADB, reserves the right to appoint a candidate at a lower level.

The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply. www.afdb.org/en/careers/

Please send your application and CV not later than 5:00 pm – 12th May 2012