EXECUTIVE ASSISTANT - Based in Dar es Salaam Tanzania

Chartered in 1983, Aga Khan University (AKU) is committed to excellence in education, research and service. The University strives for quality, international standards and relevance in all of its programs and selects its faculty, staff and students on the basis of merit, irrespective of gender, race, religion or domicile. AKU is a major component of Aga Khan Development Network, which consists of institutions that collaborate for development in response to social, economic and cultural challenges in specific regions of the developing world.

The University’s Faculty of Health Sciences was planned with the support of Harvard University, McGill University and McMaster University. It presently includes a Medical College and a School of Nursing, which are located together with their principal teaching site, Aga Khan University Hospital, in Karachi, Pakistan. In addition, in Karachi, the University has an Institute for Educational Development and a substantial Faculty of Arts and Sciences which is being developed on a new 1100-acres campus.

As an international institution, the University has established academic programmes beyond Pakistan, through an Institute for the Study of Muslim Civilisations in London and programmes in Advanced Nursing Studies and Post-graduate Medical Education in countries in East Africa. AKU has been offering educational programmes in East Africa since 2001 and is currently planning a major expansion of its existing work in East Africa, in the fields of medical, nursing and teacher education. AKU is fully registered in Tanzania by the Tanzania Commission for Universities as Aga Khan University -Tanzania Institute of Higher Education (AKU-TIHE).

Aga Khan University invites applications for the position of EXECUTIVE ASSISTANT - Based in Dar es Salaam Tanzania.

Responsibilities

Reporting to the Director, AKU-IED EA, the incumbent will be responsible for providing effective and efficient administrative and secretarial support to the Director’s Office at AKU-IED EA. His or her specific duties will include:· Ensuring effective and efficient functioning of the Director’s office. · Providing briefing materials to the Director, management of information flow (email, verbal, written) and follow-up on deadlines and commitments made· Coordinating social and operational aspects for visitors to IED, and events hosted by IED (graduation, conferences, seminars, workshops) · Liaising with external agencies (e.g. donors, visiting faculty, partners, stakeholders) to ensure efficient follow-up and information-flow· Act as secretary to the Management Advisory Group and other committees where the Director is represented and may require assistance (note taking and transcribing, ensuring decisions made are implemented, circulation of notes and scheduling meetings· Organising for the Director’s travel · Maintaining office library and database of official contacts· Any other duties as requested by the Director.

Requirements

The ideal candidate should: Have a Bachelors degree in Public Administration or other related field from a recognised University Have a minimum of 3 years secretarial experience at a senior level especially in an education setting Be proficient in Microsoft applications (Word, Excel, and Access) Demonstrate ability to communicate effectively in both English and Kiswahili Have excellent interpersonal and team building skills Demonstrate self initiative. A diploma in secretarial studies will be an added advantage.

To Apply

Please send your application, an updated CV and testimonials, including the names, postal and e-mail addresses, telephone/fax numbers of two professional references, addressed to the Human Resources Coordinator, AKU - TIHE P.O. Box 125, Dar es Salaam; Fax (+255) (0)22 2150875 or email hr.iedea@aku.edu Only short-listed candidates will be contacted