Last Date: May 27, 2011
Department: Program Delivery
Supervisor: Vice President, Southern Africa
Pact values and supports a diverse work environment.
Position Summary: The Country Director (CD) is responsible for the timely and effective implementation of the Pact Sudan program. Overall responsibilities include: technical leadership; team management and mentoring; policy advocacy; donor, government and partner liaison; new business development; and oversight of programmatic and financial management and reporting
As Country Director s/he is also responsible for setting strategic directions for and developing the country portfolio which is appropriate to the operating context.
S/he must also ensure that systems are in place and being properly implemented that ensure the proper management, well being and safety of Pact staff. The CD is responsible for ensuring that all Pact’s activities and programs in Sudan are in alignment with Pact policies and guidelines. The CD oversees the proper stewardship of resources.
S/he is responsible for all senior representation work with the Sudanese Government, the donor community as well as other stakeholders in the country.
Core Values: Pact employees embrace the following core values as representatives of the institution:
• all people have a right to participate in decisions affecting their lives
• gender equity is mandatory for social transformation
• resources are allocated in a transparent manner, guided by accountability to our clients and Pact’s role as steward of resources intended for the poor
• diversity in background, gender and age strengthen our capacity to be wise managers of public and private funds
• teamwork and collaboration shape our day-to-day working relationships
• innovation and risk taking to achieve impact and broad scalable results drive strategic priorities
• gathering and sharing information are primary roles for all employees
• staff growth and advancement are a priority, including training and professional skills building to increase knowledge and competence and to stay abreast of new developments, especially in technology
• a healthy balance between work and life outside of work must be maintained for work satisfaction and fulfillment
Pact Sudan has also identified the following values:
Trust, Humor, Equity, Integrity, Respect, Dedication, Passion, Inquisitive, Team work and Impartiality
Specific Duties and Responsibilities:
A. Program and new business development
• Oversee country office programming to ensure the effective and efficient delivery and implementation of projects and are in line with Pact's and donors’ standards for program quality.
• Serve as team leader charged with the day-to-day execution of the program; undertake the timely deployment of financial and human resources for program success and attainment of desired results/indicators. Ensure that all project deliverables are met in a high quality, cost effective and timely fashion.
• Ensure that Pact continues to develop and strengthen programs based on strategic analysis of the Sudanese context.
• Generate financially viable program pipeline in line with Pact strategy and assist in identifying and securing funding for those programs. Involve relevant CO and Pact D.C. program, grants, management and other staff in identifying and pursuing new business opportunities.
• Ensure that proper program monitoring and evaluation systems are in place.
• Promote a learning environment within the country office that facilitates two-way learning with various stakeholders. Facilitate and/or participate in learning communities and task forces.
• Coordinate/arrange all technical and capacity development assistance and training activities under the program.
• Document and disseminate methodologies and results that can inform the wider Pact community (such as evaluation documents, consultant reports, workshop reports, etc.). Share and promote these resources through a variety of means (including e-mail, brown bags, the Intranet, etc.).
• Lead the management of Security and Safety Administration. Develop and implement appropriate security policies in alignment with Pact D.C. security guidance
• Coordinate marketing and promotion of Pact within Sudan. Ensure strategic growth for Pact Sudan in line with strategic plan and/or theory of change.
• Make periodic visits to field sites, to monitor the status of projects.
B. Strategic Planning
• Participate in Pact worldwide strategic planning processes.
• Lead the preparation and implementation of a high quality CO strategic plan appropriate for the country and regional context, complementary to government & donor development plans and in line with the Pact vision and mission. Develop the plan in an inclusive and participatory process.
• Ensure understanding of strategic plan and approaches by all staff and key stakeholders.
• Ensure strategic plan is properly monitored and modified as required.
• Oversee the development of an annual operating plan that is drafted in an open and participatory manner and is line with the CO strategic plan
• Oversee periodic review of the operating environment and adjust strategic plan accordingly.
C. Networking, Alliance Building and Collaboration
• Ensure strong cooperation and collaboration with partners, donors, government, and other key stakeholders as a base for building/maintaining/expanding a sustainable country and regional program
• Coordinate and collaborate with Pact D.C. and Pact’s Africa regional staff. Promote similar collaboration amongst Pact Sudan staff.
• Contribute strategically, through participation, in relevant existing fora in building a vibrant civil society sector in Sudan and influencing policy, their implementation and resource allocation.
• Maintain and expand senior external relations with government, community, civil society, and international stakeholders in Sudan and affiliated with Sudan
• Represent Pact Sudan operations to Pact D.C.
• Assure smooth flow of information from Pact D.C. to staff and vice versa.
D. Finance, Administration, Grants and IT
• Provide oversight for all administrative and financial operations to support the programs.
• Consistently monitor the country office’s financial position and ensure the best use of available resources. This includes overseeing the development and review of country office annual budget and project budgets, oversight of financial transactions and reports, maximizing cost recovery from restricted grants.
• Maintain up to date understanding and adherence to Pact’s policies and procedures amongst all country office staff.
• Ensure adequate internal controls are in place to protect the country office’s financial and non-monetary assets and to ensure the resources are used in accordance with donor terms and conditions. Review and follow-up on internal and external audit recommendations.
• Ensure the country office operations are conducted in accordance with all statutory and tax requirements.
• Oversee an efficient, transparent grants making process under the program; assure timely and high-quality monitoring of and reporting by sub grantees.
• In coordination with Pact D.C. , negotiate contracts, grants, cooperative agreements and their modifications or extensions
• Oversee the work of the implementing partners and monitor for compliance with sub agreements or subcontracts.
E. Human Resources
• Oversee the management and development of country office human resources to ensure a diverse, skilled and productive workforce and promote an organizational culture where Pact’s values are practised.
• Provide proper supervision and management for all direct reports and oversee the establishment and functioning of a strong, effective senior leadership team. Ensure timely and quality inputs by staff and consultants.
• Ensure strong human resource strategies and systems are in place and are properly implemented in areas such as recruitment, staff development, and performance management.
• Ensure appropriate workplace policies to ensure fairness and equity are developed and used (e.g. policies related to HIV/AIDS, sexual harassment, sexual exploitation, etc.)
• Oversee the establishment and regular review of compensation package to ensure competitiveness.
• Actively promote staff wellness by monitoring country office organisational health and taking corrective actions as needed.
• Ensure the proper implementation of Pact’s performance management system for direct reports. This can include: proactively addressing performance issues through regular, constructive and honest feedback and coaching and identifying necessary staff development for direct reports.
• Oversee the recruitment and orientation of new senior staff.
• Support continued growth of Sudanese staff through strategic, deliberate internal capacity building
• Ensure levels of authority and responsibility are clearly defined, understood and followed within the country office.
• Invest in consistent team building to increase cohesion between staff in all geographic areas of Sudan
F Other
• Perform other duties as assigned.
Qualifications:
• Proven leadership ability in strategy development.
• Ability to lead and inspire teams that are dispersed in different offices; strong team building expertise required.
• Consensus building, strategic envisioning and creative problem-solving skills
• Ability to work and be flexible in post conflict environment.
• Proven ability to mobilize financial resources.
• Ability and willingness to travel to remote parts of Sudan and stay in rustic accommodations (tents)
• Solid experience developing, managing and understanding systems
• Ability to perform and prioritize multiple tasks
• Fluency in written and spoken English. Fluency in a Southern Sudan language and/or Arabic desirable.
• African candidates preferred
Education and Experience Requirements:
• Masters degree in relevant field – international development, conflict management, political science
• Minimum 10 years of management experience as Chief of Party or Director in complex international settings (experience in conflict setting strongly preferred)
• Senior and sustained experience in several areas for this multi-sector position– peace and conflict, community development
• Strong experience in overseeing the implementation of financial and program systems with different donors (USG, European institutional donors, UN system, etc.)
• Proven experience in developing and leading complex field-based projects with remote sub-offices throughout a country
• Experience working in Sudan in international development context
• Practical experience in establishing and operating programs
Disclaimer: This job description summarizes the responsibilities assigned to the position; however it does not contain an all-inclusive list of responsibilities. Periodically, employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This document does not create an employment contract, implied or otherwise. Employment at Pact is a voluntary “at will” relationship.
To apply for this position, fill out the online application:
http://recruitment.pactworld.org/apply
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