UN WOMEN: HUMAN RESOURCES ASSOCIATE

Grounded in the vision of equality enshrined in the Charter of the United Nations, UN Women will work for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the centre of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors. The Human Resource Associate reports to the Chief, Human Resources Section, for general guidance and supervision, and is responsible for the administration of a whole range of human resources services ensuring compliance with organizational rules, regulations, policies and procedures. The HR Associate works in close collaboration with the operations, programme and projects' staff in the country offices as well as with HQs staff for resolving specific and complex Human Resources issues and for information exchange and guidance.

Duties and Responsibilities

Summary of key functions: Administration and implementation of human resources strategies and policies; Provision of HR services; Contract management; Facilitation of knowledge building and sharing; General Administration. Administration and implementation of human resources strategies and policies Ensure full compliance of records and reports with UN Staff Rules and Regulations, UN Women policies, procedures and strategies; effective implementation of the internal control framework; Provision of information to the management and staff on strategies, rules and regulations and relevant guidelines; Establishment of appropriate information flow in order to ensure due process, accuracy of required data and timeliness of required actions. Provision of Human Resources services Review of contract requests: verification of documentation, preparation and issuance of contracts, extensions and related requirements including visas, ground passes, etc.; Organization of SSA management processes including presentation to Procurement Committee, ensuring accuracy of documentation submitted in compliance with established guidelines; Support to the implementation of recruitment processes including drafting terms of reference, vacancy announcements and preliminary screening of candidates. Support to recruitment/administrative procedures for JPOs; Screening of internship requests and preparation of internship agreements in accordance with established policy. Preparation of institutional agreements with academic centres; Provision of information on benefits/entitlements to staff and on administrative issues, such as visas, Laissez-Passer, working permit for spouses, etc.; Maintenance of specific rosters. Contract Management Administer SSA and RLA contracts payment, review payment history to ensure compliance with established guidelines and financial thresholds; Review of ATLAS information to ensure validity of relevant data to ensure prompt payment processing; Track relevant transaction data for retroactive payments and adjustments through Atlas; Processes the payment of contractors' invoices and monitor payments. Facilitation of knowledge building and sharing Organize trainings for operations/programme staff on HR issues; Contribute to improvements in HR policies, methods, procedures and tools by synthesizing lessons learned and codifying best practices in HR. General Administration Draft routine correspondence to respond to enquiries in respect to relevant administrative, audit and personnel matters; Coordinate ATLAS and non-ATLAS related administrative support for the Section - process travel related transactions, organize meetings and prepare documentation for missions including mission reports. Organize and update reference materials, publications and filing system; Review, verify and reconcile a variety of financial and procurement data and reports ensuring accuracy and conformance with administrative rules and regulations and confirming of availability of funds prior to review by supervisor; Provision of information for audits and ensuring compliance with necessary regulations. Impact of Results The timely and effective execution of human resource services directly impact the prompt implementation of salaries, allowances and benefits and the expeditious and transparent management of other human resource services in recruitment, performance management, career development and staff relations that in return result in building confidence of staff on the ability of UN Women to protect staff well being and to manage its staff equitably and fairly.

Competencies

CORE VALUES / GUIDING PRINCIPLES: Integrity: Demonstrating consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct. Cultural Sensitivity/Valuing diversity: Demonstrating an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrating an international outlook, appreciating differences in values and learning from cultural diversity. CORE COMPETENCIES Ethics and Values : Demonstrating / Safeguarding Ethics and Integrity; Organizational Awareness : Demonstrate corporate knowledge and sound judgment; Developing and Empowering People / Coaching and Mentoring : Self-development, initiative-taking; Working in Teams : Acting as a team player and facilitating team work; Communicating Information and Ideas : Facilitating and encouraging open communication in the team, communicating effectively; Self-management and Emotional intelligence : Creating synergies through self-control; Conflict Management / Negotiating and Resolving Disagreements; Knowledge Sharing / Continuous Learning : Learning and sharing knowledge and encourage the learning of others. FUNCTIONAL COMPETENCIES Identifies and communicates opportunities to promote learning and knowledge-sharing; Encourages office staff to share knowledge; Demonstrates ability to diagnose problems and identifies and communicates processes to support change initiatives; Collects information to ensure increased understanding of HR policies and practices; Establishes and uses network of contacts in the organization of HR information-sharing; Establishes, builds and sustains effective relationships with clients, demonstrating understanding of client's perspective; anticipates client needs and addresses them promptly; Responds positively to new approaches; tracks problems and proposes solutions; Demonstrates in-depth understanding of UN human resources policies, practices and procedures, and utilizes regularly in work assignments; Ability to provide input to business processes re-engineering, implementation of new systems.

Required Skills and Experience

Education Secondary Education is required. University Degree in Human Resource Management, Business, Public Administration or other social science related field is desirable but not required. Successfully passed the UN clerical examination (ASAT). Experience: A minimum of 6 years of experience in administration/human resource management in a large multi-national or large international organization preferably with some experience in a UN system organization or agency; Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems. Language Requirements: Fluency in English is required. Proficiency in another UN working language is desirable. NOTE: In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment. More information on UN Women can be found through www.unwomen.org. All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.