TANGAZO LA AJIRA BRELA - JAN 2015

Ref. Na EA.7/96/01/H/30                                                                16^th January, 2015

On behalf of the Business Registrations and Licensing Agency (BRELA) the Public Service Recruitment Secretariat invites qualified Tanzanians to fill 14 vacant posts in the above public institution.

1.0       BUSINESS REGISTRATIONS AND LICENSING AGENCY (BRELA)

BRELA is a semi-autonomous Executive Agency under the Ministry of Industry and Trade (MIT). It was established under the Government Executive Agency Act No. 30 of 1997, and formally launched on the 3rd December, 1999. The main responsibility of the Agency is to ensure that businesses operate in accordance with the laid down regulations and sound commercial principles. Its key functions are registration of companies, both local and foreign; registration of Business Names; registration of Trade and Service Marks; Granting of patents and issuing of industrial licensing.

1.1       RECORDS MANAGEMENT ASSISTANT - 10 POSTS

1.1.1  JOB SUMMARY

Responsible to identify, arrange and maintain registries records for legal and non-legal purposes.

1.1.2  REPORT TO

Senior Records Management Officer

1.1.3     DUTIES AND RESPONSIBILITIES

·         To prepare file Index/Register, maintain records/ documents in the registry; and file, dispatch and cross check correspondences;

·         Maintenance of files including changing file cover, indexing number on the cover and filing documents by using treasure/green tag.

·         Filling all incoming correspondences including post registration records such as Annual return forms, audited Financial statements, debentures, charges, and other documents for subsequent changes.

·         Tie Files to the bundles serially according to the registration numbers.

·         Receiving, sorting and distributing files to respective desk officers and putting it to respective shelves

·         Tracing documents and preparing reports

·         Sorting all incoming and outgoing records and files.

·         Dispatching files to the action Officer

·         Control file movements by using control tools such as movement books and daily mark forms.

·         Re-shelving files after being auctioned by respective Officers

·         Recording files into the system by using computers.

·         Recording and Issuing Certificates.

·         Cross checking paid and unpaid Annual Returns.

·         Responsible for the custody of all letters and all attached documents referred to

·         To perform any other duties as shall be assigned from time to time by the Superior.

1.1.4     QUALIFICATION AND EXPERIENCE

Holder of National Form IV/VI with Diploma certificate in records management or equivalent qualification. Possession of computer knowledge is an added advantage.

1.1.5     KNOWLEDGE, SKILLS AND ABILITIES

·         Ability to maintain confidentiality.

·         Well organized, self-guided and motivated.

·         Detail oriented and with special attention to accuracy.

·         Good verbal and written communication skills.

·         Excellent office computer skills.

REMUNERATION: Salary Scale - BRS 3

1.2       PROCUREMENT OFFICER II - 1 POST

1.2.1  JOB SUMMARY

Responsible for customer service oriented assistance to the Agency in the procurement of variety of goods and services.

1.2.2  REPORT TO

Senior Procurement Officer

1.2.3     DUTIES AND RESPONSIBILITIES

·         Maintaining and updating stocks and inventories

·         To supervise stock movement (in/outflows)

·         Purchasing processes or supply control of given lines of stocks.

·         Clearing and forwarding functions.

·         To make a follow up, keep record and reports all procurement activities performed by the procurement Agent(s) and various other entities;

·         Supporting and implementing the function of BRELA Tender Board.

·         Raises purchase orders when relevant approval has been granted

·         To promote collaboration between different entities from a variety of specialized sectors of all procurement activities and facilitate the smooth interplay between and among all elements of the procurement process;

·         To prepare quarterly stock checks

·         To prepare stores layout and location (monthly/quarterly)

·         To undertake other tasks and responsibilities as directed by the Superiors

1.2.4     QUALIFICATION AND EXPERIENCE

Degree in procurement/logistics, Advanced/ Diploma in Materials Management or equivalent plus 3 years working experience, computer literacy is essential.

1.2.5     KNOWLEDGE, SKILLS AND ABILITIES

·         Good communication skills,

·         Substantial within carrying out actual procurement

·         Proven commitment to accountability practices.

·         Knowledge of computers: word processing, database management packages.

·         Fluent in written and spoken English.

1.2.6     REMUNERATION: Salary Scale - BRS 6

1.3       REGISTRATION ASSISTANT - 3 POSTS

1.3.1  JOB SUMMARY

Perform preliminary registration procedures including receiving and assessing of the applications.

1.3.2  REPORT TO

Assistant Registrars

1.3.3     DUTIES AND RESPONSIBILITIES

·         Receiving new applications and opening files.

·         Assessment of various fees including Registration fees, Annual Returns and other filing fees.

·         Processing initial name search for clearance and approvals.

·         Forwarding all incoming correspondence and new application to the head of Commercial laws Division for approvals

·         Issuing or allocating Registration number of incorporation or certificate of Registration for the new Companies/Business names.

·         Examining application file for completeness to ensure that all the necessary documents and processes are followed as per regulations

·         Stamping and filling in the required fees.

·         Typing and printing Certificates

·         Embossing/sealing certified documents including certificates, mortgages and debentures.

·         Forwarding processed documents to ARs for approval and signatures on certificates of Registrations.

·         Recording and Issuing Certificates.

·         Supervision of document perusal made by customers

·         To perform any other duties as might be assigned.

1.3.4  QUALIFICATION AND EXPERIENCE

Holder of Form IV/VI with Diploma in Law, Business Administration, and possession of computer processing skill is essential.

1.3.5     KNOWLEDGE, SKILLS AND ABILITIES

·         Well organized, self-guided and motivated to the career.

·         Detail oriented and with special attention to accuracy.

·         Strong verbal and written communication skills.

·         Excellent office computer skills.

1.3.6     REMUNERATION: Salary Scale - BRS 3

NB: GENERAL CONDITIONS

i.        All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.

ii.       Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact postal address, e-mail address and telephone numbers.

iii.     Applicants should apply on the strength of the information given in this advertisement.

iv.     The title of the position and institution applied for should be written in the subject of the application letter and marked on the envelope; short of which will make the application invalid.

v.       Applicants must attach their detailed relevant certified copies of Academic certificates:

-      Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.

-      Postgraduate/Degree/Advanced Diploma/Diploma transcripts.

-      Form IV and Form VI National Examination Certificates.

-      Computer Certificate

-      Professional certificates from respective boards

-      One recent passport size picture and birth certificate.

vi.     FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED

vii.    Testimonials, Partial transcripts and results slips will not be accepted.

viii.   Presentation of forged academic certificates and other information in the CV will necessitate to legal action

ix.     Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.

x.       Applicants for entry levels currently employed in the Public Service should not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30^th November 2010.

xi.     Applicants who have/were retired from the Public Service for whatever reason should not apply.

xii.    Applicants should indicate three reputable referees with their reliable contacts.

xiii.   Certificates from foreign Universities should be verified by Tanzania Commission for Universities (TCU)

xiv.   Dead line for application is 30^th January, 2015 at 3:30 p.m

xv.    Applicants with special needs/case (disability) are supposed to indicate

xvi.   Women are highly encouraged to apply

xvii. Only short listed candidates will be informed on a date for interview

xviii.  Application letters should be written in Swahili or English

xix.   APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:

Secretary	OR	Katibu
Public Service Recruitment		Sekretarieti   ya   Ajira   katika
Secretariat,		Utumishi wa Umma
P. O. Box 63100		S. L. P 63100,
DAR ES SALAAM.		DAR ES SALAAM.