Date of issue: Monday
8th October 2012 Closing date: Friday 19th October 2012 Qualified
female candidates are particularly encouraged to apply. WFP has zero
tolerance for discrimination and does not discriminate on the basis of
HIV/AIDS status.
WFP does not charge fees from applicants at any stage in the recruitment process.
The World Food Programme (WFP) is the United Nations frontline agency
against world hunger. It is the largest and longest serving
humanitarian agency in Uganda. Currently WFP focuses on three priority
areas namely, Emergency Humanitarian Action (EHA); Food & Nutrition
Security (FNS); and Agriculture & Market Support (AMS). WFP has
operations in various parts of the Country. WFP cherishes and takes
pride in its human resources; therefore we seek to recruit competent
persons for the positions listed below:
Vacancy Announcement No. VA-20-2012.
Post Title Senior administrative Assistant.
Grade: SB2/Q1
Contract Type: Service contract.
Duty Station: Moroto.
Job Purpose:
Under the direct supervision of the Finance Officer or any other
designated officer, the incumbent will be responsible for the premises
management which entails administrative, financial and procurement
functions and will be required to undertake the following;- Duties and
Responsibilities:
- Setting up and maintaining the premises cost recovery system; Receive payments and issue receipt vouchers for accommodation;
- Maintain accurate financial records of revenue and expenses of the guesthouse and premises;
- Maintain petty cash and prepare monthly guest house records for submission to finance unit;
- Supervise the cleanliness and tidiness of the premises, including guest house rooms, toilets, kitchen, dining area and veranda;
- Provide the administration unit at Head Office with detailed expenditure and income;
- Maintain a Guest Register, booking requests, check
slots availability and coordinate housing and office accommodation of
WFP and non- WFP staff;
- Brief guests on guest house/premises rules & regulations;
- Arrange for alternative bookings when the guest house is full;
Arrange for Airport pick up and drop off; Prepare tender specifications
for the supply and/ or maintenance of equipment;
- Maintain inventory of premises/guest house furniture and utensils
and prepare inventory reports on a quarterly basis, indicating repairs
and /or replacements take place; Develop quarterly schedules for
preventive and routine maintenance of all site equipment and fittings;
Supervise and ensure that works done by contractors
are performed promptly and according to specification and report to the
Country Office accordingly;
- Bring to the attention of the head of sub office any problems in the
administrative area and suggest alternative solutions; Supervise the
cleaning services and generate monthly work plans for the cleaning staff
(including controls for performance appraisal);
- Ensure that general maintenance requirements (electrical, plumbing,
etc) of office and guest house facilities are addressed in a timely
manner;
- Perform other related duties as required.
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Requirement:
- Bachelor's degree in any of the following disciplines is desirable:
Business Administration, Public Administration or any other related
discipline obtained from a recognized institution;
- At least five (5) years progressively responsible work experience
including at least three years in administrative services i.e. finance
accounting, budget, human resources, travel, procurement, audit or any
other related field gained from a reputable organisation;
- Good working knowledge and experience in using MS Office applications is a must; Good command of English is vital.
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How to apply:
NOTE:
Ugandan nationals who meet the above requirements are
requested to submit their applications together with detailed curriculum
vitae, copies of certificates under confidential cover quoting on the
envelop the vacancy announcement number and name of the applicant to: The Human Resources Officer UN World Food Programme P. 0. Box 7159, Kampala.
Hand delivered applications should be dropped in a box at the
reception of WFP Offices at plot 17-19, Clement Hill Road. Applicants
should check on the Notice-Board at the main entrance to confirm that
their applications have been received one week after the closing date.
Applications must be received by the deadline and only short listed
candidates shall be contacted. Please note that incomplete submission
will be disregarded. |