Save the Children is the World’s largest children
independent organization, making immediate and long-lasting improvements to
children’s lives in over 120 countries world wide. We work for a world which
respects and values each child, which listens to children and learns, and where
all children have hope and opportunity. We are determined to achieve dramatic
change for the world’s most vulnerable children and we have a huge sense of
pride in what we do.
Save the Children in South Sudan is looking
for highly skilled and qualified persons for the following positions:
Job Title: HR and Admin Officer
Location: Akobo east
Period: 5 months with possibility of extension
Job Purpose
Under the direction of the Field Manager(Akobo)
with technical support from Area HR Officer, the HR & Admin Officer shares
in the overall responsibility for the facilitation and implementation of the Akobo
Office Human Resources management. The HR & Admin Officer in his/her
capacity is responsible for Human Resource Management; and the planning,
coordinating, monitoring, and administration of the Performance Management of
the field office in Akobo.
Key
Responsibilities:
Recruitment
·
Ensure that there are systematic processes
for recruitment and selection as per the organisation practice. This would
include, appropriate child safeguarding measures, transparent and systematic
processes, fair treatment of selection of candidates
·
Advise
the recruiting managers on the recruitment process, by preparing and share the
weekly recruitment tracker but also perform the following; drafting
advertisements; getting approval from internal and external, screening of
applications; interview call letters; and coordination of interviews;
organizing travel payment for interview participants, evaluate and document
processes and costs of recruitments
·
Ensure
timely follow up with both internal and external applicants and ensuring
feedback is provided by the recruitment manager where appropriate.
·
Support
and make sure that recruiting managers are aware of and adhere to local
procedures this includes induction process.
Issuing
contracts
·
Ensure
that all data required for approval of contracts is provided with the
contracts, before submitting to the Country Director.
Induction
·
Prepare and maintain induction packs that include key documentation on
programmes and SC policies.
·
Support
the Human Resources Manager and
Recruiting Managers in induction for all
new national staff in the field and prepare an agenda for line managers to
ensure availability to attend induction
sessions.
·
Meet with newly appointed staff to go
through the specific polices that relate to their employment with SC within the
first week of appointment.
·
Ensure all staff have all relevant Save the
Children policies and procedures with respect to Code of Conduct, Child
Safeguarding, Whistle blowing Policy, Fraud and Dishonesty policy, health and
safety, equal opportunities and other relevant policies. Ensure that all staff
sign the disclaimer form for receiving, reading, complying the relevant
policies and this form is attached in their personal files
·
Keep Managers updated on probation period
end dates and ensure assessment has been completed by Managers before a staff
member is confirmed in their post.
Contracts
·
Ensure
that all staff at the field base have written and valid contracts of employment
and job descriptions in line with agreed national terms and conditions, on day
one of employment.
·
All
staffs have received as a minimum, Job specification, Letter of appointment.
Employment contract
·
Ensure
Managers are kept up to date on end of contracts and staff receive the standard
notice period.
·
Coordinate
all end of contract details with HR Officers in Juba in consultation with
budget holders in the field.
Staff Files
·
Ensure
that all staff have a personnel file containing as a minimum as per the
personel file checklist toolkit
·
Ensure that all employee data (paper and/or
electronic) is kept securely with clearly defined access levels and an up to
date list of all current staff is available
HR Records and Database
·
Prepare
and maintain all personnel records (leave records, performance reviews reports,
promotions, transfers, maintain all confidential documents pertaining to
personnel and HR matters) and reports on
Quarterly basis employee turnover report, Update employee database)
·
In
coordination with HR Administrator prepare monthly HR updates which will
include leave tracker last week of each month, recruitment tracker every Friday
on weekly basis, Staff Master list every first week of following month, File
Audit checklist last week of each quarter, performance reviews and probation
tracker last week of each month and staff
contact list for all field based staff and share this with HR Juba every last
week of each month.
·
Provide Payroll action points to Juba HR Officer for
dealing with payroll by 10th
day of each month
Policies and
Procedures
·
Ensure that HR practices are compliant with
local labour laws and regulations
Communications
·
Liaise
with other departments and units for information sharing – e.g. provide details
on salary (increments and newly appointed staff), leavers, leave takers, on a monthly basis
Terminations
·
Prepare
all documentation for payment of terminal benefits once notification is
officially received that a staff member is exiting from the organization.
·
Ensure
that payments are made within one week of leaving.
·
Ensure
that all staff are provided with an opportunity to debrief with a manager
before leaving the organisation. All departing staff will complete an exit
interview before they depart, conducted by the line manager, filed with HR and
pertinent lessons shared with appropriate colleagues
Provide support to supervisors and staff to
develop the skills and capabilities of staff.
·
Ensure
that accurate job descriptions for national staff are in place and provide
advice with writing job descriptions
·
Provide
advice and assistance when conducting staff performance evaluations. Ensure
appraisals are tracked and outcomes of discussions filed and captured by HR and
Admin.
·
Identify
training and development opportunities and organize staff training sessions,
workshops and activities
·
Process
employee requests for outside training while complying with policies and
procedures. Access funding for training and propose training needs with
supervisors.
·
Provide
basic counseling to staff members that have performance related obstacles
Person specification
·
Educated
to degree level, with a postgraduate qualification in Human Resource management
or Training and Development or equivalent.
·
5
years NGO experience in the same post of Human resource and Admin
·
Knowledge,
experience in training and staff
redevelopment policy design, formulation and development
·
Strong
management skills including analytical
skills, judgement and decision making
·
Resourcefulness
and creativity in order to develop the role of human resource training and
development within the programme and ensure the most effective support to line
management.
·
Proven
track of records in capacity building and training and development
·
Proven
track of records in implementing robust performance systems
·
Highly
developed communication skills both written and verbal in order to establish
effective relationships with internal and external audiences
·
Ability
to work collaboratively with human resource management and training and
development colleagues
·
Proven
ability to work in a multi-cultural environment and respect local religions and
culture.
·
Excellent communication skills and the
ability to lead train and motivate staff with a commitment to capacity
building.
·
Commitment
to and understanding of Save the Children’s aims, values and principles.
·
Must
be south Sudanese with Valid NATIONAL
ID
Desirable
·
Experience
of working in the field of training and development at managerial level
·
Good
negotiation skills
·
High
levels of self motivation, integrity, commitment and enthusiasm
·
A
person with positive attitude
Save
the Children work with children, communities and government all over the world
and we believe in the right person for the job. Because Save the Children‘s
work is based on deeply held values and principles, it is essential that our
commitment to children‘s right and humanitarian principles is supported and
demonstrated by all members of staff.
Save
the Children‘s child safeguarding policy and code of conduct sets out the
standards which all staff members must adhere to. We need to keep children safe
so our selection process reflects our commitment to the protection of children
from abuse.Save the Children promotes equality of opportunity and strive for a
representative workforce. We strongly encourage people from all social,
economic, ethnic, religious and racial backgrounds and we actively encourage
people with disabilities to apply for positions. Save the Children values diversity.
Interested applicants should send their applications and CV with 3
professional referees addressed by email to;
Deliver hard copies to our field office in Bor, Waat and Akobo
east addressed to- Human Resources
Closing date for submission of applications is 09th November
2012. Only
successful applicants will be contacted.
Position
is open for only South Sudanese Nationals with valid national ID and female
candidates are STRONGLY encouraged to apply:
HR and Admin Officer Location: Akobo east
![HR and Admin Officer Location: Akobo east]()
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