WHO Travel & Protocol Clerk

The mission of WHO is the attainment by all peoples of the highest possible level of health.
 

Vacancy Notice No:KEN/VN/2013/002

Title: Travel & Protocol Clerk
 

Grade: GS5
 

Type of contract: Fixed Term Appointment
 

Duration of contract: One year renewable
 

Date: 15 February 2013
 

Application Deadline: 14 March 2013.
 

Duty Station: Nairobi

Applications are hereby invited from suitable Kenya nationals to till the above post.

Terms of Reference:
 

The Travel & Protocol Clerk works under the guidance and supervision of the NPO/Logistics/Procurement and Travel Officer and the general supervision of the Operations Officer. 

The incumbent is expected to work with minimum supervision, in accordance with established procedures and practices, dealing with routine matters independently and referring problems or unusual situations to supervisor.
 

Summary of Assigned Duties (Describe what the incumbent has to do to achieve main objectives, include main achievements expected):

• Assists staff members and their dependents by processing requests for visa, Resident Permit and Diplomatic Identification and other necessary personnel related documents in accordance with the requirement of the United Nations and the Country of the duty station.
• Makes hotel reservations for new international staff members, WHO visitors, consultants on duty travel and participants of WHO-supported training workshops and seminars;
• Arrangement for airport pick-up of high-level officials and support to expediting of customs and immigration procedures, as necessary
• Produces monthly administrative reports on vehicles movement, efficiency, vehicles maintenance arid fuel consumption:
• Provision of information to the staff on travel including entitlements, travel route and hotel arrangement and arrangement for security clearance when required;
• Processing travel authorization and travel claims in line with travel entitlements for staff, consultants, and visitors, ensuring that the travel arrangement follows the WHO rules of most direct route and most competitive prices.
• Perform any other duties as required.

Qualifications / Knowledge:
 

Essential: Completion of secondary school with training of general administrative practices with focus on Logistics, Procurement and Travel practices, theories and procedures.
 

Desirable: Training in UN procurement systems is an advantage. Proven skills in drafting and editing required
 

Language:
 

Essential: Excellent knowledge of English, with the ability to work in other UN language.
 

Desirable: Working knowledge of French is an added advantage.
 

Experience:
 

Essential: 5 to 7 years of experience in administrative or clerical positions preferably in a large organization.
 

Desirable: Experience in the UN system or large multi culture organization is an added advantage.
 

Others essential Skills:

• Work requires the use of word processing or other software packages, and standard office equipment. 
• Formal or self-training in the use of standard office software. 
• Training in Oracle-based or other ERP systems an asset. 

Quoting the vacancy notice number, the application letter and latest curriculum vitae should be sent to:

WHO Representative
P.O. Box 45335 - 00100, 

Nairobi
 

Attention: Operations Officer
 

Only candidates under serious consideration will be contacted for Interview.