PROGRAMME MANAGEMENT ADVISOR, P4

Department/ Office

Office For The Coordination Of Humanitarian Affairs

Duty Station

NEW YORK

Posting Period

27 December 2011-25 February 2012

Job Opening number

11-PGM-OCHA-21872-R-NEW YORK (X)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The post is located in the Office of the Director (OD), Coordination and Response Division (CRD), New York that oversees OCHA's Regional and Country presence (http://www.unocha.org/). The incumbent reports to the Director/Deputy Director, CRD.

Responsibilities

Within delegated authority, the Programme Management Officer/Operation support will be responsible for the following duties:

Supports the Director/Deputy Director in managing the overall budget for the Division and also the Cost Plans for County/Regional Offices

Reviews, analyzes and finalizes cost plans, in terms of staff and non-staff requirements in consultation with Country/Regional Offices and the respective geographic sections in the Division.

Reviews relevant documents and reports; identifies problems and issues to be addressed and initiates corrective actions; liaises with relevant parties; ensures follow-up actions.

Researches, analyzes and presents information gathered from diverse sources

Under takes research and analysis of budgetary policies and procedures, makes recommendations for changes and/or modification.

Generates statistical reports; designs data collection tools; reviews, analyzes and interprets responses, identify problems/issues and prepares conclusions/solutions in order to facilitate better management of financial and human resources for the Division and Country/Regional Offices;

In close collaboration with the Administrative Services Branch and the Human Resources Officers in the Division, design tools and generate reports on vacancy rates, and other relevant data to facilitate an effective and timely recruitment of staff.

Organizes and prepares written outputs, e.g. draft background papers, analysis, statistics, sections of reports and studies, inputs to publications, etc.

Coordinates with Administrative Services Branch ASB activities related to budget funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (pledging, work programme, programme budget, etc.).

Performs other relevant duties, as and when required by the supervisor.

Competencies

Professionalism: Knowledge of financial and budgetary policies, practices and procedures and ability to apply them in an organizational setting. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master's degree or equivalent) in business administration, management, economics, finance or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven years of progressively responsible experience in project or programme management, administration, finance and budget management or related area. Experience in Standard MS Office package with advanced knowledge in Excel is required. Experience in IMIS and FAS (Financial Accounting System) is highly desirable. Professional field experience (actual setting where a mission and/or project is being implemented) in emergency situations (complex emergency and/or natural disaster) is desirable. Experience in the UN common system is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English (both oral and written) is required; knowledge of another UN official language is an advantage.

Assessment Method

Evaluation of qualified applicants may include a substantive assessment,which may be followed by a competancy-based interview.

Special Notice

- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.