Personal Assistant - Shelter Afrique

Shelter Afrique is a regional Housing Finance Institution established by African governments and the African Development Bank dedicated to investment in housing and urban development in African countries.

The current shareholding comprises 42 African countries, the African Development Bank and the African Re-Insurance Corporation.

The institution, with its headquarters in Nairobi, Kenya, invites applications from suitably qualified individuals who are nationals of its member countries to fill the position of Personal Assistant.

The details of the position are provided below as follows:

The job holder is responsible for the coordination of activities in the MD’s Office relating to administrative, public relations, secretarial and support services in an effective and confidential manner.

Other specific responsibilities include:

• Maintaining and managing efficient and effective communications channels between the office of the Managing Director; the Board Chairperson; other departments and external customers;
• Provide support in the organization and management of internal/external events by providing public relations support and related communication.
• Draft, both in English and French, routine correspondence and reports; proofread a wide variety of general and financial reports, letters, memos, specifications, and statistical charts, independently compose correspondence on routine administrative matters.
• Receive and screen incoming calls, visitors, correspondence and reports; handles routine matters personally and determines and forwards priority matters to the Managing Director or appropriate officers accordingly. In addition, oversee the prompt collection and delivery of incoming and outgoing mail to correct addresses.
• Maintain the Managing Director’s calendar and schedule of appointments. Liase with the admin office on the preparation of both local and international travel logistics for the Managing Director.
• In concert with the IT Unit, responsible for the day-to-day updating, editing and proofreading and posting material content to the Web-site.
• Monitoring the usage and traffic of website and compiling reports on the same.

Minimum Qualifications

• Bachelors degree in social sciences or equivalent qualification from a recognized institution of higher learning;
• Computer skills backed by high level proficiency in Microsoft office, computer keyboard operations, transcription and typing skills.
• Proficiency & fluency in both English and French languages
• Minimum four (4) years relevant experience preferably gained in providing support to top executive and senior management.

Terms of offer

The position is on general service employment terms and conditions of service. Shelter-Afrique offers competitive salary and benefits package and a collegial working environment.

Applicants are invited to send a cover letter illustrating their suitability against the listed qualifications/ competencies/skills and a detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address) either by post, fax or email to the following contact:

Managing Director,
Shelter-Afrique,
P.O. Box 41479,
Nairobi 00100, Kenya

or via Fax: (254) 20 272 2024/272 1211

or email: jobs@shelterafrique.org

Applications shall be considered until 6th May, 2011.

Only short-listed applicants meeting the above requirements will be contacted.