Finance Assistant (G-4/G-5)

Organizational Unit:	Vacancy Notice Roster administered by MTHR
Duty Station:	Vienna, Austria
Issue Date:	31 March 2011
Application Deadline:	30 April 2011
Type of Appointment:	Temporary Assistance
CCOG codes:	2.A.01.a

Applications from internal IAEA staff would be considered in the context of IAEA's Employment Policies such as the Career Development Reassignment (CDR) Programme.

Organizational Setting

The Division of Budget and Finance (MTBF), part of the Department of Management, is responsible for the financial management of the IAEA and is inviting applications from suitably qualified candidates for consideration for short term assignments to perform accounting, finance, treasury and other related tasks. With the implementation of AIPS (Agency wide Information and Programme Support System) and IPSAS (International Public Sector Accounting Standards), there is a continuing need for temporary assistance in MTBF to support the regular finance tasks, as well as, specialized tasks associated with the implementation of the new information systems and accounting standards.

Assignment

At the G4 level, under supervision, provides support in processing of transactions, initiation and approval processes, or assistance in the use of corporate financial systems. At the G5 level, under supervision, performs moderately specialized tasks in the accounting and finance function. Some of the tasks of the temporary assignments may include: Process/verify all payments related to the procurement of goods and services and other miscellaneous expenditures needed for the implementation of the IAEA's programmatic activities, assist in resolving payment related issues and record of the disbursements. Process/verify all payments related to individuals (staff, consultants, experts, meeting participants, etc.) as well as payments to various organizations and institutions. The payments cover, inter alia, various staff entitlements, staff travel advances and claims and all non-staff related payments. Perform reconciliations of payable accounts on a periodic basis and investigate any erroneous charges and take appropriate corrective actions. Process/verify and post receivables related to contributions and other receivables and manage cash application making sure all cash receipts are applied properly. Monitor receivables and account balances to ensure receipts are up to date and balances are accurate. Prepare invoices and journal vouchers in a timely and accurate manner and compile information from the financial system as required. Reconcile bank accounts assigned; Prepare bank reconciliation statements. Investigate all discrepancies between bank statement balance and balance in AIPS system; coordinate actions with concerned IAEA staff to resolve discrepancies. Establish and maintain bank reconciliation related files; handle related correspondence. Assist in the implementation efforts of AIPS and IPSAS, and any other related duties as required.

Knowledge, Skills and Abilities

Completed secondary education with formal training in accounting. At least five years (level G-4) or seven years (level G-5) of relevant experience in accounting or finance, some of which in an international organisation. Hands on experience with the use of the financial module of an ERP system (such as Oracle, SAP, etc.).

Education and Experience

Knowledge of standard accounting principles and processes. Knowledge of regulations, rules, procedures and accounting policies and practices in an international organisation. Sound mathematical and numerical skills, and the ability to pay attention to detail and maintain a high level of accuracy in preparing and posting financial transactions in financial systems. Interpersonal skills: ability to work in a multicultural team with sensitivity and respect for diversity. Ability to act with tact, diplomacy and discretion when dealing with internal and external counterparts. Organizing skills: ability to set priorities, plan and organise own work taking into account changing demands, and to handle a large volume of work in an efficient, accurate and timely manner. Communication skills including the ability to write clearly and concisely. Proficiency with MS Office applications (Excel, Word, Access). English typing (level 2) and English language test (Level 2) to IAEA standard. Excellent knowledge of both spoken and written English; knowledge of other official IAEA languages (i.e. Arabic, Chinese, French, Russian or Spanish) an advantage.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at €33 526 (G-4) or €38 791 (G-5) (subject to mandatory deductions for pension contributions and health insurance), six weeks' annual vacation, pension plan and health insurance.

How to Apply

Internal and external applicants need to complete an IAEA Personal History Form. Internal applicants are required to apply online at https://personnel.iaea.org. External applicants are required to apply online at http://recruitment.iaea.org. You can find more information about employment opportunities and working at the IAEA at http://www.iaea.org/About/Jobs. No e-mail or hard-copy application will be accepted. All applicants will be informed of the outcome of their application in due course. Applications received after the application deadline will not be considered. Applicants who do not comply with the aforementioned application guidelines or do not meet the essential requirements specified in this Vacancy Notice will not be considered. Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or to make an appointment with a modified job description or for shorter duration than indicated above.