Walter Reed Program is seeking qualified candidate to fill the position
below. Cover letters and resumes should
be sent to the Human Resources Manager,
P.O. Box 6396, Mbeya or e-mailed to; jobswrpmbeya@gmail.com. NOTE: to be considered, applicants must put the
TITLE OF THE JOB in the SUBJECT LINE. Deadline for submission of the
application is Wednesday November 20th, 2013. Those who do not
meet the minimum requirements as detailed below should not submit applications.
Job Title: Procurement Officer
Reports to: Procurement and Logistics Manager
Location: Mbeya
General Overview
Responsible
for the day to day management of all aspects of WRP’s procurement,
transportation and inventory processes.
Duties and
Responsibilities
·
Develops
and/or maintains in-depth knowledge of rules and regulations related to
procurement, asset management and contracts, specifically in regard to USG and
HJFMRI policies and procedures.
·
Makes
local purchases in line with HJFMRI and Tanzanian procurement rules. Supervises the quality of the products and
serves provided, the time frames, and the competitiveness of prices in line
with the HJFMRI’s professional code of ethics.
Liaises and negotiates with suppliers to ensure the best value for
money.
·
Prepares
purchase orders for purchases in line with programmatic and administrative
needs in compliance with established procedures (PR’s, PO’s, sole source
justifications, etc.). Overseas the
competitive bidding process.
·
Responsible
for the administrative supervision of internal and external orders; ensures
that all documents relating to orders (waybills, packing lists, etc.) are
correctly completed, collected and filed.
·
Oversees
the conditions of acceptance of materials arriving by WRP transport or
contracted means (truck, plane, etc.), as well as the organization and
preparation (including packing and documentation) of materials to be shipped.
·
Oversees
the storage, packing and management of stocks (logistics, stationary, etc.) and
the management of WRP storage facilities.
·
Complies
with storage rules for stored products (expiration dates, cold chain,
etc.). Reviews and updates stock cards
weekly.
·
Responsible
for rising the HJFMRI inventory in accordance with the frequency defined by the
Logistics Manager and produces a yearly inventory report.
·
Negotiates
the conditions of vehicle hire contracts under the supervision of the Logistics
Manager.
·
Organizes
and documents the agreement to rent offices and storage facilities. Ensures
that all related documentation is approved, completely documented and filed in
an organized manner.
·
Prepares
activity reports and ensures that procurement statistics are regularly updated
(yearly procurement plan, Outstanding PO report, vendor database, etc.).
·
Develops
and implements a Regional Office site monitoring plan (to include Dar);
including at least one visit on a bi annual basis to verify compliance. Provides recommendations for minimizing risk
and assists in the implementation of improvement plans.
·
Immediately
informs the Logistics Manager and Operations Director of any information that
could have an impact on the compliance policies or on the safety and security
of staff, damage, loss or attempted theft of HJFMRI goods and properties.
·
Develops
and/or maintains WRP procurement orientation and training materials and
coordinates with other WRP staff to ensure integrated and comprehensive
procurement guideline.
Qualifications:
·
Bachelor
Degree in Business Administration, Economics or Advanced Diploma in Logistics
and Material Management from qualified Institutions.
·
Minimum
of three years experience in the field
of logistics and/or procurement
·
Willingness
to travel to field sites
·
Good
communications skills (English and Kiswahili)
·
Excellent
computer skills (Office)
Procurement Officer , Mbeya
![Procurement Officer , Mbeya]()
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