Tanzania Conference services Sponsorship Coordinator

We are seeking an energetic and enthusiastic Sponsorship Coordinator to assist with the delivery of the sponsorship program of the Regional African and Middle East (RAME 2013) conference for Freight Forwarders. The event is huge, the reputation is second to none and the opportunity to grow the role and make it your own is limited only by your career goals and ambition.

The Events and Sponsorship Coordinator will report to the Managing Director of Tanzania Conference Services Ltd.

TIME FRAME:

The assignment is expected to start as soon as possible (22 Feb 2013 the latest) and to be finalized by 25 of June 2013 and is on a contractual basis.

General Functions:

Provide administrative support to the Sponsorship team in the lead up to the conference. Work closely with the Senior Relations manager. In this role, you will be primarily responsible for planning and coordinating sourcing for sponsorships including developing and maintaining an effective sponsorship program, prepare documents, send out documents, make presentations to potential clients.

Excellent customer service, interpersonal and communications skills and an eye for detail (nothing gets past you!) are the keys to success in this role.

You must demonstrate exceptional communication and organizational skills, attention to detail, good follow-up, self motivated proven ability to effectively multi-task, the ability to work productively with little supervision, and the ability to work as part of a team responsible for increasing RAME 2013’s awareness through various marketing activities. You must be able to write and produce concise but detailed reports.

Responsibilities:

ØBe the focal point for RAME 2013 events sponsorship sourcing

ØIdentify potential sponsors to cover RAME 2013 ’ conference costs in exchange for good publicity.

ØCompose a number of formal proposals (for each of the potential sponsoring companies (pursue one at a time) and set up a meeting to give your pitch

ØKeep a proper record of sponsor details.

ØGive a report at regular meetings and when required.

ØOrganise and facilitate execution of resulting sponsorship contracts.

ØMaintain a database of contacts and prospective sponsors.

ØPrepare and ensure sponsor details are handed over to TCS to be advertised on the event website

ØMaintain event related contracts and liaise with local hosts and partners

ØPitch for and get appointments to meet prospective sponsors.

ØLobby for sponsorships

ØDevelop relationships with and manage multiple vendors.

ØDevelop an attractive and sustainable sponsorship program. Ensure TCS events are well marketed to attract key players from the industry.

ØManage and coordinate all event/meeting logistics and registrations.

ØPackage, ship and follow-up on all materials to the event site in advance.

ØOrder and maintain inventory of event promotional items, literature and tradeshow booths.

ØEvaluate and propose new relevant SPONSORS which TCS or its clients can reach out to get maximum sponsorships to their events.

Additional Duties

Assist with other marketing and communication activities as required and assigned by the Managing Director.

Immediate plans:

-         Set up appointment dates with selected sponsors

-         Prepare work plan and PowerPoint presentations for different clients

Key deliverables  

1. Final draft work?plan delivered including main objectives, specific activities, target groups and timeframe.

1 week upon contract signature

2. Progress report on the outcomes of the consultation process with the potential sponsors.

1 month upon contract signature

3. Final draft of the Events sponsors submitted, plus a detailed schedule, list of speakers and facilitator(s) and background documents (on the different sessions).  

2 months upon contract signature

4. Final Event report drafted, including lessons learned, key recommendations, challenges and agreed follow up.  

 4 months upon contract signature

Background/Skills Required:

A Bachelor’s degree in Communications, Marketing or related field. A Masters degree will be an added advantage.

Previous association with or non-profit environment experience would be an added advantage

Minimum of 3 years experience in sponsorship, fundraising, Event Planning and Management.

Strong communication, organisation and interpersonal skills.

Ability to define objectives, set priorities, and meet deadlines.

Computer skills including Office Suite

Ability to work in English and Kiswahili.

Ability to travel to various meetings and events as required.

Physical Requirements

Moderate physical activity with the ability to type and perform repetitive motions, sometimes over long periods of time.

75% of time looking at computer screen.

Application

Deadline for application 22^th FEB 2013

For more information kindly contact  gm@events.co.tz

Only serious candidates should apply.