Ifakara Health Institute Vacancies Feb 2013

Title: Chief (Director) of Professional Development

Reporting to: Chief Executive Director

Duration: Contractual (1-year contract, renewable depending on the performance)

INSTITUTE OVERVIEW:

Ifakara Health Institute (IHI) is a Tanzania based non-governmental Institute with a mission of developing and sustaining Health Research and Resource Institute capable of generating new knowledge and relevant information for public health policy and action.IHI is one of the leading research outfits in Africa maintaining collaboration with several other research Institutes in the world. Since its inception in 1957 IHI has been known both within and outside of Tanzania for its contributions in improving public health. Forinstance, in 2008, the Institute was recipient of the prestigious Prince of Asturias Award for International Cooperation for its contribution to the fight against malaria through research, training and dissemination of information for policy making. The Institute has over 1000 staff across seven sites in the country.

POSITION SUMMARY:

Chief of Professional Development will strengthen professional development and performance management to create long-term institutional sustainability. The position guides the following three units: training& professional development, personnel and administration, and circle of fellows. The position requires a broad-based set of skills that includes outstanding analytical, managerial, strategic communications, and interpersonal abilities; broad experience in Human Resources Management with specialization& good in performance management and a deep knowledge in staff training and succession planning, also to maintain contribution from retired staff and collaborators through the circle of fellows.

MAJOR RESPONSIBILITIES:

• Direct daily and strategic operations of professional development department including: personnel and administration, performance management, strategic planning, budget/fiscal planning and management and circle of fellows.

• Formulating, overseeing and enforcing adherence to policies and procedure with regular updates to the policies.

• Take a lead into managing and communicating all changes in the organization.

• Ensure that training and professional development process is implementedsuccessfully to provide and manage customized training services for all Institute departments and projects, initiatives and supporting the training and professional development needs of all Institute employees.

• Collaborate with other department heads within the Institute such as Chief Research Officer, Chief Finance Officer, Chief Operations Officer and Chief Knowledge Officer.

• Collaborate with Institutes ’Thematic group leaders and conduct needs analysis to determine and continuously explore best practices for new training and professional development needs followed by design, development and delivery of appropriate training and professional development opportunities.

• Support Institute-wide performance management, organizational development and continuous improvement of IHI’s Human Resource capacity.

• Direct reporting functions of Professional Development department to meet institutional planning requirements and to inform executive stakeholders regarding the organizational impact of professional development activities.

• Inform stakeholders regularly about the progress of professional development within IHI.

DETAILED RESPONSIBILITIES:

Human Resources and Administration

• Oversee the implementation of Human Resources programs group-wide. Monitor the overall Branch/Site administration with well established standards and procedures. Periodic Identification of opportunities for improvement and resolve any discrepancies.

• Oversee and manage the work of reporting Human Resources staff. Encourage the ongoing development of the Human Resources staff.

• Review and monitor an annual budget that includes Human Resources services,employee recognition, sports teams support, Institute philanthropic giving, and administration.

• Select and supervise Human Resources consultants, and training specialists, and coordinate Institute use of insurance carriers, pension administrators, and otheroutside sources.

• Conduct a continuing study of all Human Resources policies, programs, and practice to keep management informed of new developments.

• Lead and enhancing the development of departmental goals, objectives, andsystems.

• Review departmental measurements that support the accomplishment of the Institutes’ strategic goals.

• Review the preparation and maintenance of such reports as are necessary to carry out the functions of the department. Prepare periodic reports for management, as necessary or requested, to track strategic goal accomplishment.

• Review and administer programs, procedures, and guidelines to help align the workforce with the strategic goals of the Institute.

• Participate in executive, management, and Institute staff meetings and attend other meetings and seminars.

Employment

• Review and lead the standard recruiting and hiring practices and procedures.

• Interview management and executive candidates.

Human Resources Information Systems

• Ensure that effective and updated Human Resource Information Systems including payroll are implemented and that electronic services such as Intranet and Internet are used best to support internal and external communication including recruitment process.

Training and Professional Development

• Define all Human Resources training programs, and assign the authority /responsibility of Human Resources and managers within those programs. Provide necessary ‘capacity building’ and materials to managers and employees including workshops, manuals, employee handbooks, and standardize reports.

• Lead the implementation of the performance management system that includes performance development plans and employee development programs.

• Review an in-house employee training system that addresses Institute training needs including training needs assessment, new employee orientation or on boarding, management development, production cross-training, the measurement of training impact, and training transfer.

• Assist managers with the selection and contracting of external training programs and consultants.

• Assist with the development and monitors the spending of the corporate trainingbudget.

Circle of Fellows

• Develop procedures necessary to join and recruit candidates of circle of fellows.

• Interview circle of fellows applicants and submit to the Management Committeefor approval.

• Review and administers programs, procedures, and guidelines to align the members of circle of fellows with the strategic goals of the Institute.

KNOWLEDGE, SKILLS AND ABILITIES:

• Organizational development

• Strategic planning

• Instructional analysis, design, development, delivery and evaluation.

• Excellent written and oral communication skills

• Creative and innovative, problem solving attitude

• Leadership, team and consensus building skills, cooperative

QUALIFICATIONS:

• Master or PhD in Business Administration, Human Resources, Public administration.

• A minimum of 5 years management experience, with significant exposure to national, international and developing world issues.

• A deep understanding of Human Resources Management, with a special emphasis on performance management.

• Demonstrated excellent written/oral communication and customer service skills in complex Institute involving multiple stakeholders and cultures.

• Excellent leadership, diplomacy and inter-personal skills.

• Should be Computer Literate, able to work with HRIS and related applications.

• Track record of working well with others in teams.

MODE OF APPLICATION:

Candidates meeting the above job requirements should send their applications with detailed curriculum vitae (CVs) showing contact address, e-mail, telephone numbers,names of three referees with their addresses & contacts; also, photocopies of academicand professional certificates to the following address::

Chief Executive Director

Ifakara Health Institute,

Kiko Avenue, Mikocheni,

P.O. Box 78373,

Dar es Salaam.

E mail: recruitment@ihi.or.tz

The dead line for submission of application is 21st February 2013.

Only successful candidates will be called for Interviews. The interviews will beheld on 25th February 2013 at Mikocheni Office, Dar es Salaam.

Deadline : 21st February 2013.