We are looking for our projects in Kenya for a
Logistics and Security Manager Kenya
Position Start Date: 1st of March 2012 Project Duration: 12 months Location: Dadaab/Garissa
Contractual Conditions: Swiss salaried contract 3 409 Chf (~2700€) < > 4 559 Chf (~3600€) net salary/month according to experience x 13, Annual Leave: 25 days per year + R&R system including 5 days every 12 weeks + participation to the cost of travel up to a maximum of 300 €. Contract includes also local accommodation and transportation, health and repatriation insurance, return flight. Details of conditions and advantages
Background: Tdh programme in Garissa County operates in two main target areas: Dadaab complex and surrounding areas (with a range of child protection services) and rural areas in the northern part of Lagdera District (with an integrated health and nutrition/child protection/WASH intervention).
General Responsibilities: The post holder will be responsible for the provision of general logistics support to Tdh mission in Kenya, in accordance with Tdh Logistics Standards and Procedures and in line with Tdh mandate and programmatic objectives. S/he will be in charge of the management of logistics’ operations and team in Garissa County (Dadaab and Lagdera Districts), under the supervision of the Field Coordinator and in close coordination with the Admin/Finance Manager in Dadaab and with the guidance of the Emergency Unit Logistics Itinerant Delegate. S/he will be responsible, in collaboration with the Field Coordinator, for the correct application of Tdh security rules and directives.
Line Management:
• To supervise the logistics team in Garissa County. • To provide technical support to the logistics team in Nairobi.
Base set up and maintenance: • To ensure the proper establishment of Tdh base (office and guesthouse) in Alinjugur, Dadaab complex, in coordination and collaboration with SDC logistics officer and site planner. • To explore possibilities for set-up of additional satellite offices in project sites (Garissa, Modogashe). • To support the Admin/Finance Manager in the set-up of the base in Nairobi, if needed. • To ensure the office/guest houses maintenance (water, electricity, generator, painting…). • To be responsible for the equipment maintenance (computers, printers, photocopiers, fridges, generators, etc.).
Project support: • To coordinate and supervise the rehabilitation of the health facilities in Lagdera District, in coordination with SDC logistics team and with the focal point from the Ministry of Health (MoH). • To coordinate with SDC WASH expert for the WASH component of the health project. • To coordinate and supervise the establishment of Tdh centres in Kambi oos refugee camp. • To provide punctual support to programme activities through provision of needed supplies and equipment, performance of maintenance in the projects’ facilities, and other logistics needs arising during implementation.
Procurement: • To be responsible for the correct implementation of Tdh procurement procedures and to respect the donors’ requirements for both national and international purchases. • To forecast purchases and material delivery (for office and project sites’ needs) • To coordinate a monthly follow-up of purchase requests. • To ensure the coordination of transport of all supplies and equipment to and from site.
Contracts: • To stipulate contracts for vehicles and premises rental, internet service provision, and all other logistical services, in close collaboration with the Field Coordinator and the Admin/Finance Manager, in line with Tdh procedures. • To redefine the relations between Tdh and vehicle owners, suppliers, etc. • To ensure contracts management (vehicles, premises telecommunication, vehicles’ insurance, etc.)
Fleet management: • To be responsible for the correct implementation of Tdh fleet management procedures and Kenyan laws. • To ensure perfect state of all vehicles at all time. • To be responsible for the follow-up on insurance, official registration, contractual commitments, etc., for the vehicles park. • To be responsible for all car movements and appropriate monitoring.
Communication: • To ensure Tdh internal and external communications network and equipment (VHF radios, HF radios, mobile phones, Thuraya phones, Immarsat phones, Internet service…). • To coordinate with UN agencies for programming radios, registration into the UN shared system. • To ensure that all the necessary official procedures and tax payment are followed by Tdh for the use of the VHF and HF system in Garissa/Dadaab
Stock/Assets management: • To set up a proper transparent stock management system. • To supervise stock management and carry out documented monthly inventory controls. • To ensure a monthly based physical inventory. • To responsible for the renewal policy of Tdh’s assets.
Security: • To attend interagency and security meetings as per field agenda. • To update Tdh security plan, in collaboration with the Field Coordinator Garissa/Dadaab and the Country Representative. • In collaboration with the Field Coordinator, to assist programme management in the design and implementation of security measures appropriate to the context of intervention. • To follow-up on daily basis the respect of the security measures and processes (Cf. security plan) by the national and international staff. • To ensure accurate security briefing for all national staff and visitors in Garissa County. • To ensure that security training is regularly undertaken and enforce to maintain as safe and secure a working environment as possible for Tdh staff and projects. • To be responsible for maintenance and improvement of Tdh’s passive security infrastructure (fences, alarms …). • To supervise watchmen, ensure they have appropriate equipment and security knowledge, and provide training (directly or indirectly). • To ensure for all sites and cars the presence and correct maintenance of emergency kits (security material, first aid, water…). • To collect security information through networking with a variety of sources, report them to the Field Coordinator and Country Representative and share with other staff members as appropriate. • In collaboration with the Field Coordinator and the programme/project managers, to report Tdh security incidents to relevant agencies and authorities. • In coordination with the Field Coordinator and the Country Representative, to liaise with local authorities on all issues involving Tdh staff and projects.
Human resources management: • To draft logistics staff job descriptions and ensure adherence with the Tdh local needs and Tdh procedures. • To participate in the recruitment of logistics staff, following Tdh and local procedures. • To supervise and evaluate logistics staff, to encouraging effective team work and providing supervision and guidance. • To train logistics staff, including drivers, on Tdh logistics and security rules and procedures and on use of communication equipment. • To coordinate with the Country Representative for the supervision and assessment of logistics staff based in Nairobi. • To evaluate staff capacities and to make recommendations for delivery of trainings utilising internal or external resources.
Reporting: • To provide ad hoc security reports when appropriate, within 24 hours from the incident. • To provide weekly security reports appropriately documented. • To provide monthly situation reports and logistics packs to the Field Coordinator. • To upon completion of the assignment, submits detailed handover notes.
Child Protection Policy: • Commit to respect the Child Protection Policy. • Commit to ensure the best implementation possible of the Child Protection Policy in Kenya. • Commit to inform the Country Representative and to deal with any case of any allegations or possibility of transgression, even potential, of the Child Protection Policy.
Profile: • Experience in managing logistics & security in humanitarian emergency missions. • Strong interpersonal, management and leadership skills. • Good communication and training skills. • Willing to work in an insecure environment. • Demonstrated ability to work closely with national staff and community representatives. • Adaptability and stress management • Fluency in spoken and written English, French an asset
Only the files posted online, complete and match the profile searches much will be treated: http://www.tdh.ch/en/jobs
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