I. Position Information
Title: Human Resources Analyst, UNOCHA Type of Contract: Fixed Term Appointment (Local) Level: NOA Direct Supervisor: Head of Administration and Finance Unit Duty station: Nairobi, Kenya Duration: One Year (with possibility of extension)
II. Organizational Context
Under the direct supervision of the Head of Administration and Finance, the HR Analyst ensures effective delivery of HR services to OCHA/Somalia. He/she interprets and applies HR policies, rules and regulations, implements internal procedures and provides solutions to a wide spectrum of complex HR issues. The HR Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale.
The HR Analyst works in close collaboration with UNDP/Somalia staff ensuring successful OCHA performance in HR management.
III. Key Functions: Summary opf key functions:
• Ensures implementation of HR strategies and policies • Ensures effective Human Resources management • Ensures proper staff performance management • Ensures facilitation of knowledge building and knowledge sharing in OCHA Somalia
1.Ensures implementation of HR strategies and policies focusing on achievement of the following:
• Full compliance of HR activities with UN rules and regulations, OCHA policies, procedures and strategies. Interpretation of HR policies and regulations and advice to senior managers on their applications, taking into account their particular needs. • OCHA Somalia HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management, control of the workflows in the HR Unit. • Analysis and elaboration of proposals on the strategic approach to recruitment in OCHA. Proper use of contractual modalities, forecast of the staffing needs, performance evaluation and staff career development management.
- Ensures effective human resources management focusing on achievement of the following:
• Management of transparent and competitive recruitment and selection processes including updated job descriptions, proper job classification, vacancy announcement, screening of candidates, organization of interview panels, making recommendations on recruitment.
• Preliminary review of submissions to the Local Appointment and Promotion Board (LAPB). • Management of National Staff contract. • Participation in corporate surveys such as the Salary Surveys, Global Staff Surveys in coordination with the supervisor. • Management of the International staff entitlements and benefits delegated to the HR Unit. • Development and management of rosters and staffing tables.
- Provides support to proper staff performance management and career development focusing on achievement of the following results
• Analysis of requirements and elaboration of the protocol for performance appraisal process, facilitation of the process. • Identify training opportunity for OCHA Somalia Staff • Elaboration of proposals on and implementation of strategic staffing policies in line with career development.
- Ensures facilitation of knowledge building and knowledge sharing in OCHA focusing on achievement of the following: • Participation in the organization and conducting of training for operations/ programme staff on HR issues • Synthesis of lessons learned and best practices in HR and administration. • Sound contributions to knowledge networks and communities of practice
IV. Functions / Key Results Expected The key results have an impact on the overall OCHA Somalia efficiency in human resources management and success in introduction and implementation of HR strategies and policies. Accurate analysis, reporting, proposals on systems enhancement strengthen OCHA’s credibility as an effective and efficient organization in the HR sector.
V. Competencies and Critical Success Factors
Functional Competencies:
Building Strategic Partnerships
Level 1.2: Maintaining a network of contacts Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders
Promoting Organizational Learning and Knowledge Sharing
Level 1.2: Basic research and analysis Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things Documents and analyses innovative strategies and new approaches
Job Knowledge/Technical Expertise
Level 1.2: Fundamental knowledge of own discipline Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks Analyzes the requirements and synthesizes proposals Strives to keep job knowledge up-to-date through self-directed study and other means of learning Demonstrates good knowledge of information technology and applies it in work assignments
Promoting Organizational Change and Development
Level 1.2: Basic research and analysis Researches and documents ‘best practices’ in organizational change and development within and outside the UN system
Client Orientation
Level 1.2: Establishing effective client relationships Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion Organizes and prioritizes work schedule to meet client needs and deadlines Establishes, builds and sustains effective relationships within the work unit and with internal and external clients Actively supports the interests of the client by making choices and setting priorities to meet their needs
Promoting Accountability and Results-Based Management
Level 1.2: Basic monitoring Gathers, analyzes and disseminates information on best practice in accountability and results-based management systems Monitors the implementation of corporate accountability and results-based management systems and makes recommendations to enhance performance of business units
Core Competencies:
Demonstrating/safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgment Self-development, initiative-taking Acting as a team player and facilitating team work Facilitating and encouraging open communication in the team, communicating effectively Creating synergies through self-control Managing conflict Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member. Informed and transparent decision making
VI. Recruitment Qualifications Education: Master's degree or equivalent in HR, Business Administration, Public Administration or related field. A First Level University Degree with 2 years experience in HR, Business administration, Public Administration or related field may be accepted in lieu of advanced university degree.
Experience: Up to 2 years experience at the national or international level in providing HR advisory services and/or managing staff and operational systems.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems
Language requirements: • Fluency in English is required.
“Interested and qualified candidates are requested to submit electronic application by visiting http://jobs.undp.org/.
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