Procurement Officer - WWF Kenya Country Office (KCO)

WWF - The global conservation organization, Kenya Country Office (KCO), is seeking to recruit:

Procurement Officer

To be based in Nairobi, Kenya.

Under the supervision of the Operations Manager, the Procurement Officer will be in charge of the procurement function of KCO and will provide principal and central support to KCO field offices and the WWF sub - regional programme office (ESARPO).

Major duties will include but not limited to:

• co-ordination and facilitation of the procurement requirements of the KCO and sub-regional programme office on the basis of the Procurement policy guidelines;
  
• maintain an up to date list of suppliers for the country office as well as for the individual projects using the WWF procurement policy;
  
• creates purchase orders, ensuring relevant procurement procedures have been applied and all supporting documentation is attached;
  
• ensuring that invoices received reconcile to purchase orders created and matching receipts to purchase orders;
  
• carries out monthly closing procedures, including month end reconciliations and adjustments;
  
• liaises with government authorities and NGO’s to provide logistical support in co-ordinating deliveries of programme supplies and in obtaining customs clearance for imported goods;
  
• provides the regional Operations Manager (in his role as Budget Co-ordinator) with costing information on goods and services for use in project budgeting;
  
• implements and maintains a Fixed Asset Register as per policy for use throughout the country with a centralised asset database supplemented by site registers;
  
• ensures that physical inventories of the Programme's assets are carried out at all sites, in accordance with the WWF-International Field Operations policies and procedures;
  
• contributes to the periodic update of procurement policy and ensures implementation on the basis of Field Operations Manual.

The incumbent must possess:

• Bachelors degree in Business Administration/Social Sciences with Procurement Option or major;
  
• at least 3 years in an international NGO or private sector in a similar or related job;
  
• excellent administrative/managerial and time management skills;
  
• an outgoing personality and a self-starter;
• excellent communications and interpersonal skills, with ability to work in teams in a multi-cultural environment;
  
• ability to analyze, set priorities and complete tasks with minimum supervision to strict deadlines;
  
• must have initiative and a flexible, friendly and co-operative personality;
  
• excellent computer skills (windows environment, MS Office and ESP).
  
• knowledge of Oracle ESP will be an advantage;
  
• fluency in English and Kiswahili;
  
• adherence to WWF’s values, which are: Optimistic, Engaging, Determined and Knowledgeable.

Interested candidates who meet the above requirements should email a cover letter and CV to the Human Resource Manager, WWF-KCO - HResource@wwfesarpo.org not later than 14 October 2011.