Program Officer – Community Health Systems & HRH Development

Program Officer – Community Health Systems & HRH Development

Ref: PO/10/2011

Reporting to the Assistant Director, Community Health Systems & HRH Development the Program Officer will offer programmatic support to the managers to ensure smooth implementation of the project.

Key Responsibilities

• Provide liaison support to seconded staff under IR2, ensuring coordination for seconded staff meetings, ongoing updates on institution-wide issues and ensuring appropriate logistics support for their activities.
• Ensure timely report generation after meetings, field visits, workshops, conferences etc by the staff responsible, and their appropriate posting and circulation.
  
• Collating and producing monthly reports for IR2 activities and submitting them for review to the team lead within specified timelines.
• Working with M&E team, ensure all generated concept papers, proposals, best practice documents, project related reports (monthly, sub-award reports, USAID, etc) are stored and tracked efficiently.
• Working with the team lead and Senior Program Officer (SPO), ensure that project activities are tracked against the PMP and results generated are reportable against defined indicators in outcome areas.
  
• Reviewing the results framework as and when necessary with the SPO and program managers.
• Provide support in maintaining a reliable and accurate budget monitoring system to ensure specific budget is spent in line with approved activities and budget limits with no risk of budget overruns and under spending.
  
• Work with program managers to generate budget projections and alert the relevant program point persons on any under/over spending on a monthly basis.
• Under guidance from the Assistant Director Community Health Systems and HRH Development and other program teams, provides support in compiling the required Project’s cost share reports including obtaining the relevant supporting documents.
  
• Also track and support partner seconded staff ensure compliance with cost share reporting requirements.
• Communicate/liaise appropriately with stakeholders/partners and other players as directed by supervisor including ensuring that activities take place as planned.
• In liaison with the Program Assistant, follow up on procurement requests as pertains to IR 2 activities and update the team members.
• Coordinate with the event planners in planning for events to ensure that the participants have the right information
• Ensure the establishment and maintenance of a database of trainers, trainees ,the project participating sites and collaborating agencies including donors (records to be kept both in physical and electronic files)
• Jointly with the Assistant Director Community Health Systems and HRH Development, participate on own annual performance appraisal, identify own learning needs and personal career growth.
• Supervise and mentor project assistants and temporary hires under IR2
• In consultation with the IR2 team and operations, provide operational support to consultants engaged for IR2 activities
• Perform any other responsibilities delegated from time to time.

Qualifications and Experience

• Bachelor’s degree in social sciences or higher diploma with equivalent relevant experience. Masters degree and/or experience/training in gender issues would be an added advantage
• Good skills and understanding of training systems, monitoring and evaluation
• At least 3 years relevant experience working in an NGO environment with a focus on development, preferably in the field of health.
  
• Experience working with government officers at national and provincial/regional levels an added advantage.
• Self starter, takes initiative and able to quickly learn complex program procedures.
• Good analytical skills.
• Demonstrated competence to effectively prioritize and manage multiple activities in a time-sensitive environment and meet deadlines with attention to detail and quality.
• Ability to work both as an effective team member in a complex and fast paced environment and independently on delegated assignments
• Strong verbal and written English language skills.
• Experience in preparing and managing project related documentation (process documentation, report generation, etc), including research, will be an added advantage.
• Excellent interpersonal skills and demonstrated ability to interact professionally with senior leadership (government and partners), seconded staff and/or consultants.
• Strong computer skills, particularly in MSOffice word processing, database and presentation packages

If your background, experience and competencies match the above specifications please send your detailed CV indicating daytime telephone numbers, address and names of three referees to the address below not later than November 15, 2011, quoting the position reference on both the envelope and application letter:

Project Director
IntraHealth International Inc
Unga House, Muthithi Road, 7th Floor
P.O. Box 66726 – 00800
Nairobi

Email: jobskenya@intrahealth.org

Only short listed candidates will be contacted.