Project Accountant , Food Trade ESA

Position: Project Accountant

Location: Dar es Salaam

Deadline :Apr 4 2014

Descriptions:

Food Trade ESA is a 5 year programme aimed at improving national and regional markets efficiency in the trade of staples. FoodTrade ESA is based in Dar es Salaam, and covers 9 countries namely Burundi, Kenya, Rwanda, Tanzania and Uganda (East Africa) and Malawi, Mozambique, Zambia and Zimbabwe (Southern Africa). Food Trade ESA systemically improves the functioning of national and regional staple food market systems; impacting directly on over 400,000 households and consumers through stable markets for staple food products. Through the Project Management Unit (PMU) it fosters catalytic and innovative solutions through the use of two facilitative tools: a Challenge and Development Fund. FoodTrade ESA now invites suitable and qualified candidates to fill in 2 vacant positions

Qualifications:

QUALIFICATIONS

1.Successful candidate will have:
2.University degree in accounting/economics/finance
Four years accounting or financial experience.
3.At least 2 years' experience in donor funded program environment Accuracy and responsibility.
4.Good knowledge of Excel, QuickBooks, a plus
Experience with international accounting practice
5.Fluency in English and Kiswahili.
6.Good communication skills.

The Accountant will manage all transactions related to Food Trade ESA
They will ensure that the outlined financial policies and procedures are implemented and followed in the assigned area
The Accountant is responsible for providing complete and accurate field reports to the Home Office for all field office financial activities
S/he will provide support in other finance areas as necessary and maintain a positive working relationship with the DAl Home Office staff
The Account will be responsible for the following detailed tasks:

SPECIFIC TASKS/REQUIREMENTS

A.Cash Management
1.Responsible for the processing of all cash transactions and wire transfer payments.
2.Records all financial transactions in Field Accounting System.
3.Responsible for the transfer of cash from the bank to the office.
4.Responsible for ensuring the security of all project funds.
5.Responsible tor the appropriate keys/combinations to the safes in the office.
6.Make recommendations to the Director of Administration/Office Manager regarding improvements to the cash safety and disbursement procedures.

7.Ensure that project vendors are paid in time.
8.Work with Finance and Funds manager on V AT payment and reporting.
9.While processing daily transactions the Accountant should.
10.Complete Advance Receipt in the Receipt Book with all necessary information.
11.Ensure those proper approval signatures are obtained and that both parties: Payer and Receiver verify the cash amount of the transaction.
12.Enter all transaction into the accounting system; identify the proper account codes for each transaction
Check entries for accuracy.
13.Reconcile Petty Cash on a weekly basis.

B.Salary Calculations
I.Ensure that the employee salary list is updated.
2.Ensure that salary is disbursed to aU employees on schedule.
3.On the last working day of a month collect all employees' time sheets, check coding and approval signatories
On the last working day of the month, e-mail DAI Direct-Hire employees' timesheets to Home office.
4.Send original timesheets for DAI Direct Hire employees with the field report.
5.File all salary information according to outlined filing procedures.
6.Keep all salary related information strictly confidential.

C.Travel
I.Work with the Finance and Funds Manger to approval travel advance amount based on travel advance policy.
2.Calculate travel advance and distribute travel advance.
3.Within three days of return of a traveler from the business trip, audit the Travel Voucher according to travel voucher policy.

D.Inventory
1
Coordinate with Finance and Funds Manager to ensure fixed assets lists are consistent and that a yearly inventory of assets is being performed.
2
Maintain the appropriate documentation, receipts and customs declaration for all fixed assets purchased.
I
Ensure that all reporting requirements are met while implementing proper reporting procedures and maintaining quality.

LEVEL OF EFFORT AND REPORTING
The estimated level of effort for this position is 4 years
This is a Tong term assignment based in Dar es Salaam, Tanzania with domestic and regional travel
The expert will report to the FoodTrade ESA Finance and funds Manager.

How to apply:

Interested and qualified candidates are invited to send their applications enclosing a current CV and day time contact details through email: Bergstrom@dai.com. The closing date for receiving applications is Friday 4th April, 2014 at 16.30 hrs.