ASSOCIATE DIRECTOR OF OPERATIONS

The Elizabeth Glaser Pediatric AIDS Foundation [EGPAF] supports Tanzania's Ministry of Health and social welfare and other stakeholders in the roll out and strengthening of a broad scale up of HIV programs through a District approach. Supported programs include comprehensive and integrated Reproductive & Child Health and Prevention of Mother to Child Transmission of HIV (PMTCT) services in seven regions (Arusha, Kilimanjaro, Shinyanga, Simiyu, Tabora, Lindi and Mtwara); HIV Care and Treatment services (C&T) in four regions (Arusha, Kilimanjaro, Tabora and Lindi); and community based HIV support services, including Home Based Care (HBC) in three regions on mainland Tanzania (Mwanza, Pwani and Tabora) and on Zanzibar.

Job Title: Associate Director of Operations
Responsible to Director of Operations
Location Dar es Salaam

Job Summary
The Associate Directorof Operations shall effectively oversee the implementation and management of the following operational
functions _ Sub-award management, Information technology, procurement and logistics, administration, and field operations. In managing and supervising the above mentioned staff, Associate Director of Operations shall coordinate with the Director of operations to ensure proper and responsive communkation regarding operational matters under their level of responsibility to ensure that the Foundation's operational standards are adhered to at all times.The Associate Director of Operations shall also be acting for the Director Operations in his absence and shall be part of the Country Management Team (CMT).

Essential Duties and Responsibilities
Risk Management & Compliance
Champions adoption of a "culture of compliance" by the country program in accordance to all Donor, Foundation, and
In-Country policies and procedures (including all applicable local laws) by providing clear guidance to staff, maintaining up-to-date knowledge of all applicable rules and regulations, and developing and monitoring systems to ensure all activities are implemented and documented in accordance with these policies.
Sub-Award Management
Manages the process of establishing sub-agreements with partners, ensures these partners have available funding per
their agreements at all times, and ensures the implementation of these agreements in line with all applicable policies, procedures, and local laws. This position oversees the operational capacity building efforts of these partners and implements systems to monitor the operational management and performance of these par ers. Finally, this position ensures all documentation regarding the management of these agreements is complete and well-organized and liaises with the Director Operations regarding all applicable agreement matters - including the close-out of these agreements.
Information Technology
In collaboration with the IT manager,ensure all appropriate IT equipment and infrastructure is in place, well-maintained, safeguarded, and properly functioning with minimal downtime, and that staff are properly trained on all IT-related systems, policies, and procedures.

Procurement and Logistics
Supervise the Procurement & Logistics Manager to oversee all processes for identifying appropriate goods and services to be purchased in order to support the Foundation's needs, manages these relationships with key vendors and landlords, and ensures all procurement activities are properly documented and all appropriate pre-approvals are obtained. Additionally, the position manages an inventory system of all Foundation property and equipment, ensures vehicles are properly maintained, processes tax exemptions as applicable, and facilitates in-kind procurements on behalf of the Foundation's sub awardees.ln addition, ensure Donor, Foundation, and In-Country policies and 'procedures applicable to Procurement & Logistics practices are adhered to accordingly

Administration
Oversees the general maintenance, security, and use of the Foundation's office premise(s), equipment, and supplies and ensures that appropriate procedures are in place for receiving visitors and external phone calls.

Field Operations
In collaboration with the Associate director, Field Programs, Provides operational support and oversight to all in-.country
sub-offices and seconded staff. Ensures in-country sub-offices are properly staffed with operational personnel and that these personnel are properly trained and integrated with the country's head office operations team.
Qualification and Experience
Mastery of at least three of the relevant functional areas under their supervision
Bachelor's Degree is required; Master's degree in Business Management, Operations or any other relevant field is an added advantage
Minimum 5-7 years relevant experience in a senior operations management and leadership role required including at least 3 years experience in a management capacity
Knowledge of United States Government funding environment and experience working with USAID and/or CDC funding is highly desired':
Ability to multi-task and work under pressure while producing quality result
A team player with a depth understanding of supportive and integrated approach in the operations department
Excellent oral and written communication skills

APPLICATION INSTRUCTIONS:

EGPAF is an equal opportunities employer and these positions are open to all. Qualified candidates should submit a CV and a cover letter explaining how the experience detailed in the CV will contribute to the requirements of the position and referees.
The Human Resource Manager
Elizabeth Glaser Pediatric AIDS Foundation [EGPAF]
P O Box 1628
Oysterbay, haille selasie road plot 8 & 10
Dar es salaam