PROGRAM COORDINATOR – WERISE AND PATHWAYS

POSITION: PROGRAM COORDINATOR – WERISE AND PATHWAYS

Organisation Context:
CARE is a leading humanitarian organization dedicated to fighting poverty and social injustice with a special emphasis on women and girls.  CARE Tanzania is part of CARE International, whose vision is to seek a world of hope, tolerance, and social justice, where poverty has been overcome and people live in dignity and security.  CARE International is a global force and a partner of choice within a worldwide movement dedicated to ending poverty.  We are known everywhere for our unshakable commitment to the dignity of people.  CARE Tanzania and partners contribute to the empowerment of the most marginalized and vulnerable rural women and girls to exercise their rights.

Job Summary
The Program Coordinator (PC) will provide overall leadership and coordination for ensuring the accomplishment of the objectives of Pathways and WE-RISE Program Initiatives under his/her responsibility. The position will be responsible for providing strategic decisions on scaling up or sustaining key program initiative results, assist Assistant Program Coordinators/Program Managers (PMs) assigned to the program initiative(s) for effective implementation of their respective activities. In consultation with the supervisor and in collaboration with the program initiative staff the PC ensures PMs develops Annual Performance Agreement and Assessment (APAA) and budgets. Through working with respective PMs the PC facilitates recruitment of qualified staff and ensures that a functional Monitoring, Evaluation and Learning plan is in place.  The PC promotes highest level of staff performance and that ensures all supervisors provide coaching, mentoring and counselling to the staff. Establishes and maintains effective working relationships with key government partners, donors and NGOs working in the same geographic areas. It also involves creating and strengthening relationships with partners currently receiving financial support from Pathways and WE-RISE donors especially those implementing complementary activities.

The PC is also responsible in identifying funding opportunities for ongoing and new program initiatives and to initiate and participate in the design of programs and program initiatives. Further, he is responsible for creating, fostering and maintaining country specific and global partnerships that support the program. This position requires facilitating development of quality proposals and timely approval of Civil Society Organizations (CSO – partners) proposals and coordinating transparent system of disbursement of grants accordingly. The coordinator represents the program initiatives in various internal and external partners and stakeholders meetings.

S/he is expected to maintain effective working relationships with other CARE staff working with other CARE program initiatives and impact groups. S/he is also expected to coordinate and maintain linkages with the Pathways core team from CARE USA, creating a feedback system and seeing to it that technical advice and other support is followed through.

Key Responsibilities and Tasks
Job Responsibility #1:  Staff and Performance Management
20% of time
§  Supervises leads, orients, trains, coaches, supports and ensures high morale of subordinates including Program Initiative Managers, Project Accountant, Program Quality & Learning Officer, and technical officers for Pathways and WE-RISE.
§  Builds the technical and managerial capacity of Pathways and WE-RISE staff in planning and implementing program initiatives effectively and efficiently;
§  Recommends or initiates personnel actions such as promotions, transfers, terminations, and disciplinary actions including performance improvement plans for Pathways and WE-RISE Staff;
§  Promotes and models a working style based on strict adherence to the organizational core values;
§  Completes all performance management activities for Pathways and WE-RISE including: performance planning, monitoring, and annual performance agreements and assessments, Personal activity reports and provides ongoing feedback to staff.
§  Identifies capacity and skills gaps for managers and technical staff for Pathways and WE-RISE and facilitates staff capacity building initiatives using processes such as staff performance appraisal assessment and talent management assessment.  This includes finding ways to motivate staff.
§  Takes responsibility for new hire staff orientation.
§  ensure an equitable spread of work amongst staff

Job Responsibility #2: Program Initiative Planning and Implementation
20% of time
                                                                                                                                 
§  Ensure quality and accountability for delivering program and project outcomes
§  With the program initiative team, the PC analyzes past experiences to systematize and incorporate lessons learned into the planning process;
§  Based on past accomplishments and achievements adjusts program targets, strategies, resources and delegation of responsibilities to ensure appropriate progress toward program initiative objectives;
§  Shares draft plans with program initiative’s management team, staff and partners involved in the implementation and incorporate their input into the plan;
§  Submits annual plans as per established schedules to all relevant stakeholders.
§  Organizes the implementation process of all set targets planned for each program initiative with respective supervisors, experts and other concerned staff working within program departments/section;
§  Ensures that all staff have updated monthly and quarterly implementation plans;
§  Periodically visits field activities and provide formal and informal feedback to the staff in terms of adequate and inadequate progress as well as recommendations for improved performance;
§  Maintains ongoing communication with program initiative’s stakeholders regarding program progress and challenges;
§  Continuously assesses program initiative’s context, assumptions and changes in the working environment to ensure that the focus, strategies and activities remain relevant and to proposed adjustments when needed.
§  Manage and understand risks and offer problem solving advice to senior managers
§  Coordinates work plans from various program initiatives to ensure smooth implementation to achieve quality results.
§  The PC collaborates with Program managers to make strategic decisions and defines strategies to execute the decisions reached.

Job Responsibility #3: Program Initiative Budget and Resource Management
20 % of time
§  In collaboration with finance staff prepares annual budgets based on Pathways and WE-RISE program initiative’s proposal and ensures compliance with donor requirements;
§  Ensure adherence to CARE’s financial and administration (including property and procurement) policies and procedures.
§  Create understanding among his/her staff on the financial and procurement procedures, regulations and the respective donor requirements, and monitors compliance.  
§  Facilitate preparation of Pathways and WE-RISE annual program initiative’s budget and regular cash flows.
§  Manage Pathways and WE-RISE program initiative’s funds and ensures efficient utilization of funds for maximum impact.
§  Monitor monthly budget burn rates and make adjustments in implementation or budget re-alignments when needed.
§  Collaborate with finance personnel and other relevant staff (e.g. Sub-Grants Manager or Officer) to produce quality, accurate and timely financial reports per donor requirements.
§  Create enabling environment for smooth Internal and External Audit(s) and monitor and facilitate responsiveness to audit findings and recommendations.
§  If applicable, monitor contractual obligations for match/cost share requirements, including expenditure reporting.
§  Ensure effective close-out of program initiative grant/contract per CARE Tanzania’s Program Initiative Close-out Checklist.
§  If applicable, facilitate program initiative’s sub-grant procedures and processes to be in compliance with CARE USA’s Sub-grant Management Policy.

Job Responsibility #4: Program Initiative Monitoring, Evaluation, Learning and Reporting
15% of time
§  Testing and adapting, in collaboration with other program team of staff and partners, the Pathways and WE-RISE program’s theory of change; 
§  The PC ensures that Pathways and WE-RISE Programs Initiatives include an appropriate log-frame and baseline design;
§  Develop and implement the Pathways and WE-RISE program initiative’s impact measurement system that includes: collection of baseline and periodic data for tracking program initiative performance and decision making;
§  Write quarterly, semi-annual and annual quality program progress reports for Pathways and WE-RISE;
§  Plans and facilitates Pathways and WE-RISE annual program review meeting to assess progress, adjust plans, and draw/disseminate lessons learned;
§  In collaboration with project managers, coordinates the implementation of program mid-term and final evaluations.
§  Visiting project sites with responsible managers and technical officer to track progress, encourage recording of achievements and advise on ways to address challenges.
§  Facilitate documentation of achievements, lessons learned, and promising practices.  Assist staff to prepare human interest stories.
§  Organise and conduct reflective learning forums (meetings, workshops, etc) internally and externally with Pathways and WE-RISE program initiative stakeholders including government.
§  Facilitate forward accountability mechanisms to monitor our program quality and impact with those we work with.
§  Keep up to date with developments in assigned technical/functional area, including best practice examples and ensure ongoing personal development and learning.
§  ensure  information requirements are met for all relevant stakeholders including preparation of ad-hoc reports when requested by donor
§   

Job Responsibility #5: Program Initiative Development: Identifying funding opportunities for the program as well as initiating and participating in  the design of program initiatives 
10% of time
§  The position plays a role of Identifying future funding opportunities for agriculture and food security programs.
§  Liaise with the CO management to work on concept notes and program and program initiative design related to agriculture, food security and climate change through operationalizing key approaches to Women and Girls empowerment.
§  Take part in exploring strategic funding opportunities and proactively climate smart agriculture/ Initiative ideas/concepts to NRCC TU Director.
§  Build CARE and partner staff capacities especially in planning and conducting underlying causes of poverty and vulnerability assessment to the impact group/sub-population and devise strategies to address them.
§  Advise on the need for any additional specialist input and oversee contracting and management of such input.

Job Responsibility #6: Networking, Learning and Representation                        
10% of time
§  Establishes and maintain communication mechanisms with government, community partners and other stakeholders in the agriculture and food security sector;
§  Makes formal presentations to the counterparts about program initiative’s progress, challenges, lessons learned and needed adjustments;
§  Shares good practices with other actors in country and internationally, and ensures ongoing personal development and learning;
§  Develops strong team spirit among staff under Pathways and WE-RISE Program Initiatives.
§  Develop and strengthen partnerships with AACES partners and Gates grantees and actively participate in coordination and program development events as advised by respective donors

Job Responsibility #7:  Promote Gender Equality (including)

All the time
§  Practice a behaviour that is consistent with CARE’s core values and promotion of gender and diversity goals.
§  Plays a leadership role in identifying and implementing initiatives that enhance CARE’s commitment to gender and diversity.

Job Responsibility #8:  Perform Other Duties as Assigned (including)

5% of time
§  Implement and ensure staff safety and security procedures are followed and provide guidance to staff as required.
§  When applicable, participate in emergency response and recovery efforts in the event of an emergency in his/her program area.
§  Potential Member of the Country Office Leadership Team (CLT) or any other team created in the Country Office as informed.

Competencies
·         Excellence: Sets high standards of performance for self and/or others; successfully completes assignments; sets standards of excellence rather than having standards imposed; ensures interactions and transactions are ethical and convey integrity.
·         Integrity: Maintains social, ethical, and organizational norms; firmly adheres to codes of conduct and ethical principles inherent to CARE.
·         Respect: Behaves in a manner that reflects a true belief in and appreciation for the dignity and potential of all human beings. Gaining other people’s confidence and setting an environment of trust and openness.
·         Diversity: Promotes, values and respects each individual’s unique qualities, background, race, culture, age, gender, disability, values, lifestyle, perspectives or interests; creates and maintains a work environment that promotes diversity.
·         Communicating with Impact: Diplomatically, logically and clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the recipient / audience and helps them understand and retain their message.
·         Managing Performance: Establishes a culture which encourages CARE Tanzania employees and their units to take responsibility for achievement of high-level organizational performance by constant improvement in business processes, skills, behaviors and contributions; working with managers to set ‘smart’ objectives consisting of clear milestones; Identify development needs; Providing constructive and continuous feedback by managers.
·         Facilitating Change: Supports and manages the change process at CARE-Tanzania by developing a culture affirmative of change; encouraging others to seek and act upon opportunities for different and innovative approaches to addressing problems and opportunities; critically analyzing evolving and fluid situations; facilitating the implementation and acceptance of change within the workplace; actively engaging with resistance to change.
·         Strengthening Partnership: Identifying and utilizing opportunities within and outside of CARE Tanzania to develop effective strategic relationships between one’s area and other areas/departments/units or external organizations to achieve CARE’s objectives.
·         Strategic Decision Making: Establishes and supports a course of action to achieve CARE’s long-range goals after developing alternatives based on logical assumptions, contextual and systems analysis, resources, constraints, and organizational values.
·         Coaching: Sets challenging performance expectations while clearly communicating confidence in the individual's ability to excel; addresses performance gaps; rewards and celebrates accomplishments.
·         Management Excellence: Makes the connection between values and performance. Influences the performance of others, and ultimately, the performance of the organization. Sets direction, coaches & develops, promotes staff wellness & safety, practices & promotes compliance, models gender equity & diversity, communicates effectively.
·         Building Commitment: Uses appropriate interpersonal styles and techniques to gain acceptance of ideas or
plans; modifies one’s own behavior to accommodate tasks, situations, and individuals involved.
·         Developing Teams: Using appropriate methods and a flexible interpersonal style to help build a cohesive team; facilitates the completion of team goals.
·         Initiating Action: Takes prompt action to accomplish objectives; takes decisive action to achieve goals in times of uncertainty or in fluid contexts; is proactive;
·         Delegating Responsibility: Allocates decision-making authority and/or responsibility as appropriate to maximize the organization’s and individuals’ effectiveness; inspires collective ownership of decisions and required actions.
Qualifications (Know-How)
Education/Training
Required
§  A Bachelor Degree in Agriculture/Natural Resource Management or equivalent is required;
·         Extensive program knowledge with training in Project Management and other relevant skills
Desired:
·         Masters in Agriculture/Natural Resources Management or equivalent  is an asset;

Experience
Required
·         A minimum of 5 years experience working at senior level in international NGO is desired;
Desired
§  Five years experience in coordinating / managing programs
§  Knowledge on finance, community development, project planning and management, administration

Technical Skills
Required:
·         Project finance management experience (administering program budgets, proficiency in project finance reporting
·         Grants management experience, including the awarding, administration and monitoring of small and medium-sized grants to local partners;
·         An approach to mirror our core values: commitment, accountability, respect, effectiveness and diversity;
·         Ability to work and communicate with a range of stakeholders including policymakers and government officials, NGOs, the media, community representatives;
·         Able to provide technical assistance in the area of gender and women’s empowerment to ensure that programmatic strategies are addressing unequal power relations;
·         Strong ability to engage with communities and capability;
·         Proficient in Computer with knowledge in Microsoft Office Suite,  Internet usage;
·         Ensuring that gender and power dynamics related to communication are taken into consideration;
·         Ability to thrive in team environments, with a strong understanding of diversity and other cultures
·         Excellent written and oral communication skills, with a fluent writing style and good knowledge and practical use of both English and Kiswahili

Our diversity is our strength; we encourage people from all backgrounds and experiences, particularly women, to apply

MODE OF APPLICATION: Apply through hrm@co.care.org to Country Director by 20 January 2014 with a motivation letter, a detailed Curriculum Vitae and 3 Referees.
PROGRAM COORDINATOR – WERISE AND PATHWAYS PROGRAM COORDINATOR – WERISE AND PATHWAYS Reviewed by Unknown on 5:11:00 AM Rating: 5

JOBS CATEGORY

Tanzania Kenya NGO JOBS Uganda Best Jobs Consultancy Rwanda ICT JOBS Administrative United Nations Sudan Best Jobs Finance Health - Medical Engineering Ethiopia Education Agricultural Lecturer Human Resources Somalia Media Congo - Kinshasa Legal Jobs Bank Jobs Monitoring and Evaluation Mining World Vision Burundi Procurement African Barrick Gold Accountant Zambia Sales and Marketing US EMBASSY East African Community Mozambique Telecoms Research CARE International Save The Children Plan International Arusha Malawi South Sudan Oxfam Scholarships African Development Bank Finance and Administration SafariCom Aviation The Commonwealth American Embassy Sales Zanzibar Environmental Catholic Relief Services Dar es salaam USAID Operations FHI 360 UNDP Security World Bank Economist TradeMark East Africa Unicef Hospitality Managers International Rescue Committee (IRC) Restless Development Accounting Civil Engineers AMREF Morogoro Utumishi AfDB African Development Bank COOPI - Cooperazione Internazionale Driver - Logistics Path International Mwanza African Union Tigo Jobs Marketing Mbeya Teaching Au African Union PSI Population Services International Pwc PricewaterhouseCoopers East African Breweries North Mara Gold Mine ACTED Djibouti Malaria Consortium Bulyanhulu Gold Mine DFID Driver Buzwagi Gold Mine Jhpiego COMESA FINCA JOBS International Jobs Adeso Danish Refugee Council Kilimanjaro Nairobi Coca-Cola Handicap International Pact International Rio Tinto Solidarités International Tender EGPAF Elizabeth Glaser Pediatric AIDS Foundation Logistics Serengeti Breweries Ltd Nation Media Group Africare Norwegian Refugee Council Samaritan's Purse Chemonics International COUNTRY DIRECTOR ICAP of Columbia University InterShips Precision Air RwandAir Marie Stopes International (MSI) Serengeti Breweries Volunteer Climate Change IGAD Tetra Tech ARD Agriculture Jobs Dodoma Iringa One Acre Fund Project Management Clinton Health Access Initiative (CHAI Technoserve Twaweza East Africa ActionAid Lutheran World Federation SADC Secretariat Tanga Vso International ACDI/VOCA Halmashauri Agha Khan Kenya Commercial Bank World Agroforestry Centre Deloitte East Africa International Organization for Migration (IOM) COMESA Secretariat: Software Engineering Safety and Security Shinyanga Jobs Tanzania Breweries Pathfinder International World Health Organization KPMG TANROADS Tanzania Electric Supply Company British Council Futures Group KCB BANK UN-Habitat WFP World Food Programme Barclays GEITA GOLD MINING TANESCO Electrical Engineer Food and Agriculture Organization GOAL Mombasa Tabora WWF World Wide Fund for Nature Microsoft Tanzania Ports Authority East African Development Bank Family Health International (FHI) IBM EAST AFRICA IntraHealth International Mercy Corps SERIKALINI - GOVERNMENT OF TANZANIA AccessBank Community Development Jobs Data Base Management Google Africa ICAP - TZ KEMRI/CDC Program WaterAid Tanzania Auditor SNV International Stanbic Bank Amnesty Horn Relief Kampala Management Systems International (MSI) Standard Chartered Bank VETA Christian Aid DIAMOND TRUST BANK Helen Keller International Help Age Mtwara Uganda Telecom Airtel Africa Equity Bank Internships Marie Stopes TCRA Web Development B B C WORLD SERVICE Human Rights Kigali Makerere University Nile Basin Initiative Kenyatta University Kigoma Mzumbe University NSSF National Social Security Fund Nile Breweries Limited Tulawaka Gold Mine University of Nairobi kenya Airways Bank of Tanzania Graduates MTN Muhimbili National Hospital Nepad Partners in Health Room to Read SUMATRA UNWOMEN African Wildlife foundation (AWF) KEMRI Kagera Librarian MENTOR Initiative Trainee USAILI - INTERVIEW Uiversity of Nairobi WaterAid International icipe Project CAFOD - Catholic Agency for Overseas Development Egerton University EngenderHealth Goal Ireland Kenyan Banks Lake Victoria Basin Commission Peace Corps TANAPA TASAF Tanzania Social Action Fund Zanzibar University ACB AKIBA COMMERCIAL BANK AGRA Alliance for a Green Revolution in Africa Advans Bank Ethiopian Airlines Freedom House IITA International Institute of Tropical Agriculture Legal Moshi NMB BANK Resolute Tanzania Singida Uganda Uganda National Roads Authority University of Dar es salaam University of Dodoma British High Commission ChildFund EWURA FilmAid International NECTA TPDC Tanzania Civil Aviation Authority (TCAA) United States International University World Concern Aga Khan Foundation CBA Commercial Bank of Africa Ecomist Ernst and Young IUCN International Union for Conservation of Nature International Medical Corps Islamic Relief Kakira Sugar Musoma National Institute for Medical Research OPEN UNIVERSITY OF TANZANIA Relief International TAA Tanzania Airports Authority Trócaire Uganda Revenue Authority VODACOM TANZANIA VSF Belgium Architects Hivos IFC International Finance Corporation Ifakara Health Institute Inoorero University International Commercial Bank Kenya Red Cross Society MADEREVA Medical Oil and Gas Pwani University College SOKOINE UNIVERSITY Tumaini University Water Engineering AWF African Wildlife Foundation Acacia Mining Accounts African Virtual University Altima Africa Ardhi University Bank of Uganda Business Development Concultancy Del Monte Kenya Embassies Kenya Airports Authority Lake Victoria South Water Services Board Mara National Bank of Commerce RECORDS MANAGEMENT JOBS RUKWA Ruvuma Search for Common Ground Songea TTCL Tanzania Telecommunications Company Limited Unilever War Child International Zinduka Afrika ACORD AKU ​Aga Khan University Africa Nazarene University Africa Rice Center (AfricaRice) Aga Khan Health Services CRDB BANK Commercial Bank of Africa Daraja Tanzania Engineers Registration Board (ERB) Fina Bank International Potato Center International Potato Center (CIP) Intrahealth Jomo Kenyatta University Kilimanjaro Christian Medical Centre Kyambogo University Lindi Jobs MCL Mwananchi Communications MUHAS-harvad Moi University NBC BANK National University of Rwanda Ngorongoro Conservation Area Authority Njombe Nuru International Nzoia sugar Company RTI International SUA SOKOINE UNIVERSITY OF AGRICULTURE THE LAW SCHOOL OF TANZANIA TRA Tanzania Revenue Authority Tanzania Postal Bank The Foundation For Civil Society Udhamini wa Masomo Western Union AIR TANZANIA Action Against Hunger (ACF) Agricultural Society of Kenya BRALIRWA Bondo University College Caritas Comoros Concern Worldwide Conservation Jobs Consolidated Bank of Kenya DHL Express Ewaso Ngiro South River Basin Development Authority Geologist Gulf African Bank INSTITUTE OF ADULT EDUCATION Jomo Kenyatta University of Agriculture and Technology Kabale University Kabale University (KAB) Kenya Ports Authority KickStart International MORUWASA Morogoro Urban Water and Sanitation Authority MSH Management Sciences for Health Mumias Sugar Company Nairobi Hospital Nkumba University Rural Electrification Agency SOKINE UNIVERSITY SONGWE STAMIGOLD Stores TACAIDS TARURA TCU Tanzania Commission for Universities Tullow Oil World Lung Foundation (WLF) ALAF Limited Aga Khan Development Network (AKDN) Aga Khan Hospital Air Malawi American Refuge Committee BENKI YA POSTA - TPB BANK BTC Belgian Technical Cooperation Bhttp://www.blogger.com/img/blank.gifank of Tanzania Bioversity International CHF International Customer Service Jobs DANGOTE DIT DAR ES SALAAM INSTITUTE OF TECHNOLOGY Danida Dar es Salaam Institute of Technology Daystar University ECOBANK ETDCO Electrical Transmission and Distribution Construction and Maintenance Company European Union IFM INSTITUTE OF FINANCE MANAGEMENT INSURANCE JOBS - BIMA ITECH Internews® Network KUITWA KAZINI Kenya Accreditation Service Kenya Polytechnic University College Kilombero Sugar Company Kisii University College Kisumu Laboratory Jobs MSD MEDICAL STORES DEPARTMENT MSF Switzerland Management Sciences for Health Manyara Maseno University Ministry of State for Planning Muteesa 1 Royal University Médecins Sans Frontières NIDA National Identification Authority Narok University College OSHA Occupational safety and Health Authority Open Society Initiative for Eastern Africa (OSIEA) PA PAC PEPSI POLICE - POLISI Petroleum EngineerS RWANDA HOUSING AUTHORITY Seychelles Songas TBC TANZANIA BROADCASTING CORPORATION TBS TANZANIA BUREAU OF STANDARDS TFDA TANZANIA FOOD AND DRUGS AUTHORITY TIB - Tanzania Investment Bank Tanzania Mortagage Refinance Company Tanzania Teachers’ Union Transmara Sugar Company Tropical Pesticides Research Institute Tumba College of Technology Twiga Cement UNESCO UNOCHA Umma University University WRP Walter Reed Project ZANTEL ao uga
Powered by Blogger.