Procurement & Asset Management Clerk

The mission of WHO is the attainment by all peoples of the highest possible level of health.

Vacancy Notice No:KEN/VN/2013/001
 

Title: Procurement & Asset Management Clerk
 

Date: 15 February 2013
 

Application Deadline: 14 March 2013.
 

Grade: GS-5
 

Type of contract: Fixed Term Appointment
 

Duration of contract: One year renewable

Applications are hereby invited from suitable Kenya nationals to fill the above post.
 

Terms of Reference:
 

The Procurement and Asset management Clerk works under the guidance and supervision of the NPO / Logistics / Procurement and Travel Officer and the general supervision of the Operations Officer.

The incumbent is expected to work with minimum supervision, in accordance with established procedures and practices, dealing with routine matters independently and referring problems or unusual situations to supervisor.

Summary of Assigned Duties (Describe what the incumbent has to do to achieve main objectives; include main achievements expected):

1. Assist in the preparation of e-requisitions for the Country Office and ensure payments are certified and cleared before processing of payments.
2. Support in clearing, shipment and receipt of assets ensuring that they are recorded and maintain records in accordance with WHO Manual provisions. Ensure accuracy of entries by checking information registered in the CSU Fixed Assets Register.
3. Coordinate the transfer of assets from person-to-person or unit-to-unit and ensure that this is reflected in the central fixed assets
4. Participate in the process of disposal of obsolete assets and ensure that assets are disposed of in the best interest of the Organization and that records are updated in the Fixed Asset Register.
5. Support to the annual physical inventory verification exercise by checking the accuracy of records and location of property and reconcile them against the Fixed Asset register.
6. Prepare discrepancies report for management control and financial decision purposes (items not recorded, not found or disposed).
7. Maintains and updates the office inventory, project equipment and supplies and generate yearly and other reports as required.
8. Provide support and backstopping assistance within the procurement unit as required.
9. Perform any other duties as required.

Qualifications / Knowledge:
 

Essential: Completion of secondary school with training of general administrative practices with focus on Logistics, Procurement and Travel practices, theories and procedures..
 

Desirable: Training in UN procurement and inventory systems is an advantage. Proven skills in drafting and editing required.
 

Language:
 

Essential: Excellent knowledge of English, with the ability to work in other UN language.
 

Desirable: Working knowledge of French is an added advantage.
 

Experience:
 

Essential: 5 to 7 years of experience in administrative or clerical positions preferably with experience in a large organization.
 

Desirable: Experience in the UN system or large multi culture organization is an added advantage.
 

Others essential Skills: 

• Work requires the use of word processing or other software packages, and standard office equipment. 
• Formal or self-training in the use of standard office software. 
• Training in Oracle-based or other ERP systems an asset.

Quoting the vacancy notice number, the application letter and latest curriculum vitae should be sent to:
 

WHO Representative
P.O. Box 45335 - 00100 

Nairobi
 

Attention: Operations Officer
 

Only candidates under serious consideration will be contacted for interview.