Amani Children's Home Executive Assistant to the Executive Director

Amani Children’s Home in Moshi, Tanzania is searching for an ambitious Executive Assistant, with a love for children, an exemplary work ethic, years of solid experience and an endless enthusiasm for pursuing a high standard of excellence, personally and professionally, to join our management team as we grow our organization, rooted in our mission of embracing homeless children and nurturing them to become self-sufficient young adults and productive members of their communities.

The ideal candidate will clearly possess the following attributes:

•The clarity to quickly assess, prioritize and initiate tasks at hand and the efficiency to follow them through, meeting deadlines with minimal guidance and optimal results. •The vision and foresight to implement, manage and successfully complete projects on time. •The intelligence and wisdom to understand relevant issues and the confidence to share thoughts, build consensus and accept decisions. •The organizational skills necessary to effectively balance a multitude of tasks and details while keeping an overall perspective. •English written, verbal and communication skills that are impeccable with a commitment to learning Swahili. •The analytical knowledge to work with and interpret statistical, financial and forecast numbers with accuracy. •The ability to maintain confidentiality, sensitivity and respect for donors, co-workers and children while demonstrating professionalism and compassion at all times. •A complete awareness and appreciation of the cultural impact and issues facing NGOs in emerging nations. •The collaborative spirit necessary to work and communicate as a management team member while concurrently working independently. •Enjoy meeting and working with a variety of people in a variety of situations and have the interpersonal skills required to read situations, evaluate options, react appropriately and establish lasting relationships. •A positive and joyful attitude towards work and life, as well as the grace to remain flexible when the unexpected is inevitably encountered along the way. •A commitment to Amani’s mission, image, vision and values and supportive willingness to enhance our goals as we grow our organization. •Be willing to commit to living and working in Moshi for at least 2 years, and hopefully longer.

In addition, the ideal candidate will meet the following experience and education criteria:

•7+ years of senior administrative experience •Experience working in a non-profit/NGO fast-paced environment •Experience working closely with other cultures •Experience traveling and living in emerging nations •Bachelor’s degree (with preference to Master’s) •Experience and expertise with technology and computers •Experience being responsible and held accountable for proven results •Experience anticipating problems and resolving issues

The Executive Assistant will provide overall administrative support to the Executive Director, making a vital contribution to efficient office operations with particular attention to detail and focus on results.

Some of the specific tasks the chosen candidate will be required to perform include:

•Schedule, arrange, attend and coordinate meetings – prepare presentations, take minutes, summarize discussions and follow-up as needed •Oversee a high volume of communications, especially email – Draft responses, edit or offer thoughtful input to Executive Director’s correspondences and follow-up on all communications •Help with management and donor reporting, financial analysis, budgeting and expense reporting •Ensure the integrity and privacy of the children’s database information cross-departmentally •Keep the organization’s job descriptions relevant and assist with recruiting as needed •Conduct internet research, summarize findings and develop recommendations •Promote code of ethics policies and procedures, managing annual reviews •Keep the lines of inter-organization communications running smoothly •Work on special projects alone or in collaboration with other staff members, ensuring progress and conclusions •Offer input and insight into contracts and negotiations •Coordinate travel arrangements for conferences and donor meetings

How to apply:

To apply, please send your cover letter and resume exemplifying your qualifications to Diane:diane@amanikids.org by February 28, 2013. Any questions regarding this position can also be directed here and will be answered in a timely manner.