Legal Assistant- 3 months contract Reference: 6068-13G20000 Location: Africa - Tanzania Town/City: Arusha Application Deadline: Date 01-Feb-17 Category: Legal Type: Fixed term, Full-time International Role: No - Only National applicants will be considered. Duration: Less Than 1 Year JOB DESCRIPTION To support, coordinate and advise on legal matters affecting the organization to ensure compliance to various statutory requirements. Observe mission and core values of World Vision and demonstrate a quality of spiritual life that is an example to others. Roles and Responsibilities. Coordinate the activities of WVT external legal counsel by arranging for all logistics and communicating key dates to them. To advise the P&C Coordinator on any legal matters as received. Review and advise the P&C Coordinator on all legal proceedings affecting the organization. Liaise with the WVT external legal counsel based on the recommendations of the P&C Coordinator. Prepare periodic reports on case progress and record dates of new sessions and share them with the P&C Coordinator and the P&C Director. Prepare exit/handover report for work done. Keep track of all the legal proceedings affecting WVT and update the P&C Coordinator on all critical dates. Perform any other duties as assigned by the supervisor or designee. Qualifications: Education/Knowledge/Technical Skills and Experience The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training: Bachelors degree in law. Law school or Master’s Degree will be an added advantage. Minimum of six months working experience with a reputable law firm. Must be available to commence work with WVT in one week’s time after the interview.
Demonstrable ability to work with minimum supervision. APPLY ONLINE ========= People and Culture Officer (Administration and Documentation) Reference: 6054-10N22089 Location: Africa - Tanzania Town/City: Arusha Application Deadline: Date 01-Feb-17 Category: Human Resources Type: Fixed term, Full-time International Role: No - Only National applicants will be considered. Duration: 1-2 Years JOB DESCRIPTION Purpose of the position: To provide high-quality support to the People and Culture (P&C) division and its team which ensures effective and efficient running of the Division’s office operations. Roles and Responsibilities: Administrative and logistics Support: Manage the Human Resource filing, storage and security of documents and correspondences (i.e. P&C Division general files and personnel files) and ensure all documents are properly kept. Attend to all division correspondences / letters (i.e. relocations, acting appointment, disciplinary notification, terminations notification, visa introduction letter and other correspondences) as per guided by the P&C Director or Manager or Coordinator. Prepare P&C Division related certificates (i.e. certificate of services, performance management certificates, length of service awards etc.) Circulate confidential P&C Division documentation with respective and relevant divisions. Regularly scan P&C documents and send to the respective zones/departments as requested. Attend to general incoming and outgoing e-mails of the P&C Division. Facilitate and coordinate workshops, meetings and other related logistics Handle and attend to visitors of the P&C Division (Help Desk) and direct them to the relevant P&C staff when required. Follow up P&C Division payment sent to accounts in the Finance Division. Management of Existing WVT P&C process and systems Administer and monitor WVT People and Culture Information System (PCIS) / Our People to help ensure 100% accuracy for all WVT staff data including maintain a database for WVT interns, volunteers and temporary staff. Update staff contracts, position changes and staff transfers to the different WVT areas of operation as per approved guidelines and ensure effective information flow to the ADPs and project sites. P&C Division Office Facilities and Utility management: Ensure P&C Division office facilities are in good order and well maintained. Raise requests for all P&C Division office supplies on time, to make follow up on the purchases and ensure that the supplies are provided for the required purpose. Oversee the cleaning within the division and ensure that the office premises are cleaned and maintained on time. Will also supervise cleaners attached to the Division from the cleaning company. Maintain and update regularly the P&C Division asset register. Maintain stock records for the P&C Division office supplies. WVT International staff, Learning/Global Center staff support Facilitate and support with all WVT international staff’s work permits, visas, and business visa or business passes processing as required or requested by the P&C Director or P&C Coordinator. Support WVT international staff with P&C related matters as requested by the P&C Director. Facilitation and follow up and filling of P&C related annual forms Facilitate and Coordinate WVT staff signing of various annual forms and ensure they are kept in the HR files (i.e. Child protection forms, self-disclosure, etc.) Facilitation and follow up of WVT new hires, continuing staff and exiting staff P&C Documentation. Opening New Hire Personnel Files and ensure all documentation is available in accordance to the HR file checklist. Prepare WVT Staff ID’s within the first week of joining WVT Follow up and prepare employee contract renewal documentation as well as contracts for new hires. Work with recruitment and Staffing Specialist to provide any needed support with orientation of new hires. Support the People and Culture team members (P&C Coordinator/Manager, P&C Specialist - Grants, Senior Legal Officer and the Senior P&C Officers: Support in facilitating interview logistics Support in P&C Administration Support / Act in other P&C officers positions when they are absent Acting Staff Management: Prepare acting letters. Compile acting sheet on monthly basis. Produce acting report on monthly basis. Weekly and Monthly Reports. Prepare key weekly / Monthly reports. Support and facilitate timely collection/review of P&C Division performance reports for compiling the divisional monthly, quarterly, semi- annual and annual reports. Qualifications: Education/Knowledge/Technical Skills and Experience: The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training: Minimum Qualification required: Degree in Human Resource Management, Public Administration Management, Business Administration or related field from a recognized Tanzanian University. Experience: At least 3 years’ experience working in a medium to large private, public or non-government organization in an administration role. Experience should include dealing with the public and a variety of different stakeholders. Candidate should be able to demonstrate strong experience in developing and maintaining administrative processes and procedures to improve the efficiency of the organization. Preferred: Candidates with formal training and relevant qualifications for the position will be favored. Candidates with experience in managing service contracts will be preferred. Technical Skills & Abilities: Excellent computer skills including Word, Excel and PowerPoint skills. Excellent customer service and communication skills. Excellent command of Swahili and English – both written and verbal skills. Excellent organization and administration skills. Strong skills in expense management and accountability. Ability to review several diverse reference sources, select and synthesize data into styled reports, briefs and presentations. Other Competencies/Attributes: Must be a committed Christian, able to stand above denominational diversities. Must be able to provide spiritual leadership within but not limited to chapel and daily devotions; Must have outstanding oral and written communications and relationship skills and; Must be willing to perform other duties as required. Working Environment / Conditions: Work environment: Office-based in Arusha. Travel: 5%.
On call: 10%. APPLY ONLINE ========== Grants Finance Officer Reference: 6051-13N10116 Location: Africa - Tanzania Town/City: Arusha Application Deadline: Date 01-Feb-17 Category: Finance Type: Fixed term, Full-time International Role: No - Only National applicants will be considered.
Duration: 1-2 Years JOB DESCRIPTION Purpose of the position: Support Grants Finance Manager to ensure that grants and HO based projects are managed and implemented in line with World Vision policies and donor requirements. Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others. Roles and Responsibilities Monitoring of projects budgets to ensure proper charging of projects expenses and spending as per approved budget. This include HO based projects. Conduct periodic project/partner visit for financial review and capacity building in finance management. Assisting in reviewing partners reports and posting them into the system on time. Participate in proposal budget development in line with donor requirements and partnership guidelines. Facilitate preparation, review and submission of budgets for ongoing projects. Analyze all grants Audit Reports and spot key finding recommendations to ensure that they are adequately addressed. Facilitate timely preparation, review and submission of financial reports. Facilitate closure of phasing out projects and year end closing. Assist in ensuring grants compliance including BPS and EPLS and proper CAL allocation as per diverse donor requirements. Ensure monthly timesheets/LDRs are filled and approved for program support staff and payroll reconciliation is done in a timely manner for projects where program support costs are charged as direct costs. Qualifications: Education/Knowledge/Technical Skills and Experience The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training: Minimum Qualification required: Bachelor Degree in Accounting. Experience: 3 yrs in Financial Management. Preferred: CPA. Technical Skills & Abilities: Excellent computer skills in Excel & Sun-systems software. Demonstrated ability in supervision. Experience in managing donor funds. Working knowledge of Sponsorship and grants operations, finance services and practices is an added advantage. Good planning and organizational skills. Ability to maintain effective working relationships with all levels of staff and public. Other Competencies/Attributes: Must be a committed Christian, able to stand above denominational diversities. Perform other duties as required. Working Environment / Conditions: Work environment: Office-based with frequent travel to the field. Travel: 20% Domestic travel is required.
On call: 10%. APPLY ONLINE =========== Communications Officer Reference: 5942-17N17148 Location: Africa - Tanzania Town/City: Singida Application Deadline: Date 01-Feb-17 Category: Health Type: Fixed term, Full-time International Role: No - Only National applicants will be considered.
Duration: 1-2 Years JOB DESCRIPTION The Communications Officer will serve as the communications focal point for the ENRICH project. Key role will be to develop and deliver a comprehensive communications plan. The plan seeks to document project achievements and to develop and disseminate key communications and increasing public awareness and for changing behavior of key target groups. He/she will design IEC messages and products; increase project visibility amongst media, donors and public; and establish communications channels, tools and products to facilitate engagement and promote information sharing and learning amongst key stakeholders such as government on the project and on nutritional related issues. The incumbent will also observe the mission and core values of World Vision and demonstrate a quality of spiritual life that is an example to others. Major Responsibilities: (please define in output format – 1-7 things of what you expect to see as a result of this position). Roles and Responsibilities: Develop and implement a comprehensive communications plan for ENRICH project and lead and manage the delivery of internal and external communications. Coordinate with internal stakeholders and the donors and develop resources (i.e. publications, impact stories, activity newsletters, videos and photos) that document activities that highlight and explain project’s successes and contributions to target audiences, stakeholders, and partners. Support and facilitate the development of targeted communications channels and products to inform, update, educate and engage key national stakeholders (e.g. government and the public) on the project and nutrition-sector issues. Design, draft and disseminate Information. Educational and Communication (IEC) materials and promotional messages that educates and supports positive behavior change, for specific target groups within the project. Actively work with the media and project team to promote project visibility via local and regional media through selective use of radio, television, newspapers, magazines, and relevant social media platforms. Manage and coordinate media and donor visits to project sites. Provide guidance on branding requirements for the project and reinforce application and consistency of donor and WVI communications brand policy across all internal and external products and materials. Provide support to resource acquisition and policy change efforts by stronger sector positioning and exemplar content through mapping visibility needs and donor communications needs. Oversee and supervise the work of outsourced vendors such as graphic designers and printers Perform any other tasks as requested. Qualifications: Education/Knowledge/Technical Skills and Experience The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training: Minimum/Essential qualifications and experience: A background in communications, marketing, journalism, media or preferred. At least 3 years of communications and outreach experience obtained in a reputable organization where they were responsible for devising, formulating and implementing communications strategies and plans. Experience with international development projects preferred. Excellent writing skills and oral communication skills. Must be able to design, draft and finalize communications products under tight deadlines Ability to work independently. Complete fluency in oral and written English and Kiswahili. High level of confidence and confidentiality. Other Competencies/Attributes: Must be a committed Christian, able to stand above denominational diversities. Perform other duties as required. Working Environment / Conditions: Work environment: Office-based with frequent travel to the project sites
On call: 5%. APPLY ONLINE =========== Cluster Manager- Northern Cluster- Readvertised Reference: 6050-16G22177 Location: Africa - Tanzania Town/City: Arusha Application Deadline: Date 01-Feb-17 Category: Human Resources Type: Fixed term, Full-time International Role: No - Only National applicants will be considered.
Duration: 1-2 Years JOB DESCRIPTION Purpose of the position: To provide Leadership and manage Technical Programs implemented in a cluster by providing management support in Integration and implementation of Tanzania Empowerment ADP Model (TEAM), by ensuring that allocated programs/project resources are used as per WV Strategy, WV policies, donor standards and procedures to attain the Child Well Being outcomes. Must develop/ maintain and be a visionary leader, able to impart his/her vision to others and manage change. Must also observe mission and core values of World Vision and demonstrate a quality of spiritual life that is an example to others Key Roles and Responsibilities: Ensuring that communities and staff are facilitated to plan, implement, monitor and evaluate the program activities for quality and sustainable development. Monitoring performance of the Cluster in relation to changes, innovations or new model that is introduced; In coordination with P&C business partner, provide support to the ADP staff and communities to ensure effective training and exposure visit on empowerment approach is conducted; Coordinating the proper implementation of development and grants programs/projects as annual operation plans and other planning documents; Facilitating ADP team to integrate change management in the program implementation processes; Financial Accountability: Enforcing stewardship and accountability by ensuring that resources are efficiently and effectively utilized within the program/project for the intended purpose; Ensuring proper utilization of program funds as per Area Plans (AP); Closely monitoring the ADP’s budget as per agreed Area Plans; Ensuring that there is value for money for every activity done; Adhering with internal control and ensure all staff complies with financial internal control; Facilitating biblical world view and translate it into community mind set for change of dependency syndrome; Empowering community to change the mind set towards development; Facilitating the community to own their developments without depending on donor support or handouts; Building confidence among the community to realize available resources that can be used to change their lives; Facilitating community to connect the biblical thinking with the holistic development; Building confidence among communities that they are potential and they have the capacity and ability to change their lives; Empowering the community to see the bigger picture of their lives; Facilitating innovation and creative mind in initiating multiple economic projects at household level; Working with community to identify economic potentials available within the community and how to utilize them; Creatively preparing Grant and PNS proposals that relate to rural livelihood to provide sustainable economic development platform for achieving CWBO; Translating the available economic potentials to improve household income within the cluster; Working with the community to address the challenges which can turn into great opportunities; Promoting and come up with new innovation and simple technologies that will address some of the challenges; Connecting value chain producer groups with markets within the cluster; Ensuring integration and implementation of transition plans, disaster preparedness plans and development of local institutions (CPGs, CBO, SGs/VICOBA, CCC, FBOs, etc) for sustainable development; Ensuring that sponsorship and child protection standards are adhered to and they are adequately integrated into programming for community transformation; Building capacity of community, frontline staff and sponsorship staff on child protection; Empowering all the frontline staff to integrate child protection in their project implementation; Networking: Facilitating networking relationships and participation with wide stakeholders such as government, church, faith based organization leaders and other key partners at local and international level; Enhancing WVT/VFT and GAFCO integration for profitable agriculture, livestock production and enterprise development (high value agriculture crops and livestock breeds); Team performance: Facilitating team building motivate and maintain strong relationships, be passionate for the poor, making an impact, and bear witness to Gods Kingdom within the cluster; Providing spiritual support to staff of the Project and reinforce the Core Values to enable understanding of WV operations and culture; Coordinating and facilitating performance management and ensure there is performance culture among the Cluster staff; Implementing TEAM communication strategy to partners including the communities, government, NGOs, FBOs, Support Office and others; Providing technical support in capacity building of frontline staff in development of key programming areas specifically in new WVT initiatives (TEAM approach); Programming standards: Facilitating assessments, design/ redesign of Technical Program (TP) measurements, and evaluation exercises for quality assurance; Facilitating program design/redesign (TP) to focus on TEAM approach; Facilitating Technical program on basis of the technical approaches for implementation within the cluster; Facilitating review, assessment and evaluation of Team Program at Cluster level and provide effective feedback to NO regards to the implementation of the recommendations from the studies; Ensuring quality and timely monthly, quarterly, bi –annual and annual projects/programs narrative together with annual budget, Area Plans and facilitate program/project monthly funding and review financial reports; and Ensuring that both Evaluation and Audit (Finance and Operations) recommendations are timely responded to, fully implemented and progress is reported quarterly. Qualifications: Education/Knowledge/Technical Skills and Experience The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training: Minimum Qualification required: Master Degree in Economics, Agriculture, Health & Nutrition, Education or other related Social Science field Experience: 5 - 7 years in program/project leadership at Managerial level Preferred: Preferred: Experience in WV programming in one or all the Technical Programs Technical Skills & Abilities: Computer skills. Demonstrated ability in supervision Able to contextualize development models in an innovative way Have a ‘can do’ mindset and ability to work with a team to figure out the ‘how’ Be empowerment focused as opposed to service delivery. Able to engage religious leaders of all faiths by mobilizing them to promote holistic development. Management information system skills Program/project management skills Skills in report writing and project designs Basic knowledge on human resources management Ability to manage crisis and work related disturbances. Experience in working with donor funds, sponsorship operations and grants funding. Working knowledge of disaster management, emergency preparedness, monitoring and evaluation, sphere standards are added advantage. Good planning and organizational skills Ability to maintain effective working relationships with all levels of staff and other stakeholders Other Competencies/Attributes: Must be a committed Christian, able to stand above denominational diversities. Perform other duties as required. Working Environment / Conditions: Travel: 10% Domestic/international travel is required.