The Elimination 8 is a SADC ministerial initiative, designed as a platform for regional collaboration towards malaria elimination within the SADC region. The eight countries which make up the E8 are Angola, Botswana, Mozambique, Namibia, South Africa, Swaziland, Zambia, and Zimbabwe. These countries are highly interconnected by population movement as well as shared malaria ecologies, making it impossible for one country to eliminate malaria without collaboration with its neighbors. The Ministers of Health of these eight countries have therefore committed to develop this platform for joint planning and accountability. Achieving elimination involves the design and meticulous execution of advanced disease and entomological surveillance systems, establishment of capacity for quality diagnosis, and control of parasite movement through the region’s porous borders. The E8 Ministerial and Technical Committees have developed a 5-year strategic plan to develop innovative, game-changing programs that will steer the region closer to its goal of zero transmission of malaria by 2030.
The Ministerial and Technical Committees of the E8 are supported by an E8 Secretariat, which coordinates diplomatic and programmatic collaboration between the eight countries. The Secretariat is based out of Windhoek, Namibia and is also responsible for coordinating the execution of the Strategic Plan, in partnership with the funding and technical partners of the E8.
The E8 was awarded an US$18million regional grant by the Global Fund to Fight HIV/AIDS, Tuberculosis and Malaria. The E8 Secretariat will serve as the principal recipient for the grant, overseeing all functions of effective program performance and impact, robust financial management, and monitoring and evaluation. The role of the Secretariat also includes management of the implementation by the Secretariat as well as its contractors across the eight member states of the E8, ensuring financial accountability by implementing contractors.
The Accountant will provide professional accounting management services towards the implementation of approved policies, procedures, and processes to ensure effective management and administration of the institution’s financial resources.
He/she will be an experienced professional with a track record of proven results in steering transformational results in complex environments. He/she will be an innovative problem solver, with a strong work ethic, and proven experience in working diplomatically with a wide range of government and private organizations to build and maintain robust financial systems.
· Primary responsibility is to prepare financial reports and supporting schedules according to underlying transactions.
· Facilitate and complete monthly close procedures
· Analyse income and expenses to ensure that they are recorded appropriately on a monthly basis according to donor requirements
· Prepare monthly account reconciliations
· Assist with analyzing financial reports on a monthly basis and report on variances
· Act as the custodian of the Secretariat’s General Ledger
· Assist with financial audits
· Assist with preparing tax returns and corporate reporting requirements
· Assist with the preparation of donor reports
· Active participation and contribution in the budget process and financial projections; utilize budget software to create budgets and forecasts; provide analysis and project future results; conversion of budget into general ledger system.
· Monitor and review accounting and related system reports for accuracy and completeness.
· Prepare and review, revenue, expense, payroll entries, invoices, and other accounting documents.
· Analyse income and expenditure trends and recommend appropriate budget levels, and ensure expenditure control.
· Resolve accounting discrepancies.
· input and handling of financial data into the organisation's accounting information system.
· Interact with internal and external auditors in completing audits.
· Provide accounting policy orientation for new staff
· Any other duties as assigned
Qualifications and Requirements
· Minimum of a degree in Accounting, Finance or related field from a recognised institution
· Articles of Clerkship will be an added advantage
· Minimum 5 years professional experience in finance, with increase in responsibility
· Experience working with donor-funded projects will be an added advantage
· Ability to handle multiple tasks simultaneously, set priorities and work independently
· Proven ability to work efficiently in a fast-paced environment and to troubleshoot and follow projects through to completion, consistently on schedule, without loss of attention to detail
· Experience working with Sage Pastel and Multi-Currency.
· Strong written and oral communication skills
· Detail-oriented with good organization skills
· Advanced Microsoft Office skills
· Knowledge of SADC context through experience in various SADC countries is a distinct advantage
· Thorough practical working knowledge of financial and accounting management functions, International Financial Reports Standards (IFRS) and general acceptable accounting practices/standards (GAAP)
Fluency in English with good verbal and written skills.
Strong understanding of accounting theory and excellent numerical skills · Candidates must be citizens of one of the SADC countries. Portuguese is an advantage.