Administration Officer

Overall Job Function

Reporting to the Programs Director his/her overall responsibility is management and supervision of the office administrative components including logistics, facilities, fleet, stores management and front office management.

Key responsibilities

1. Maintaining office Services.

· Ensure policy and procedures are maintained by all staff members

· Implement and innovate tools for effective and efficient monitoring of Administrative expenditures against financial plans.

· Monitor and record post and email matters, manage office telephone lines, track usage/abuse of facilities

· Oversee travel, accommodation and transport arrangement

· Review supply requisitions

· Liaise with other agencies, organizations and partner groups

· Perform logistic tasks to support technical staff and ensure the smooth running of the project

· Manage petty Cash

· Organize weekly and monthly staff meeting

2. Supervisory

· Supervise office staff

· Liaise with Operations Manager, Regional Coordinator/Director to assign and monitor clerical and secretarial functions

· Orient and train employees on Administrative issues

· Provide on job training to staff

3. Maintaining office records

· Design and maintain an efficient and up to date filing systems

· Ensure protection and security of files and records

· Ensure personal files are up to date and secure

4. Maintaining office efficiency

· Monitor the efficient utilization of organizational resources, identify gaps and devise ways of addressing them

· Organize for office maintenance and repair work

· Supervise the implementation of new office systems

· Maintain and replenish inventory

Person Specification

• Bachelor’s Degree in any business related field or its equivalent
• At least five (5) years progressive experience in office management preferably with a health-orientated NGO
• Proficiency in MS Office tools and office automation solutions
• Certificate in Secretarial duties or front office operations is an added advantage

HOW TO APPLY:

Interested applicants are invited to email their applications and detailed CV with contact details of three referees to naishivacancies@chskenya.org clearly indicating the job title and reference number on the subject line, on or before 5:00PM on Tuesday, September 27, 2016.

CHS is an Equal Opportunity Employer. Shortlisting will be done on a rolling basis and only shortlisted candidates will be contacted for interviews.

Canvassing will lead to automatic disqualification