Administration Officer

Overall Job Function

Reporting to the Programs Director his/her overall responsibility is management and supervision of the office administrative components including logistics, facilities, fleet, stores management and front office management.

Key responsibilities

1. Maintaining office Services.
· Ensure policy and procedures are maintained by all staff members
· Implement and innovate tools for effective and efficient monitoring of Administrative expenditures against financial plans.
· Monitor and record post and email matters, manage office telephone lines, track usage/abuse of facilities
· Oversee travel, accommodation and transport arrangement
· Review supply requisitions
· Liaise with other agencies, organizations and partner groups
· Perform logistic tasks to support technical staff and ensure the smooth running of the project
· Manage petty Cash
· Organize weekly and monthly staff meeting
2. Supervisory
· Supervise office staff
· Liaise with Operations Manager, Regional Coordinator/Director to assign and monitor clerical and secretarial functions
· Orient and train employees on Administrative issues
· Provide on job training to staff
3. Maintaining office records
· Design and maintain an efficient and up to date filing systems
· Ensure protection and security of files and records
· Ensure personal files are up to date and secure
4. Maintaining office efficiency
· Monitor the efficient utilization of organizational resources, identify gaps and devise ways of addressing them
· Organize for office maintenance and repair work
· Supervise the implementation of new office systems
· Maintain and replenish inventory

Person Specification

  • Bachelor’s Degree in any business related field or its equivalent
  • At least five (5) years progressive experience in office management preferably with a health-orientated NGO
  • Proficiency in MS Office tools and office automation solutions
  • Certificate in Secretarial duties or front office operations is an added advantage

Interested applicants are invited to email their applications and detailed CV with contact details of three referees to naishivacancies@chskenya.org clearly indicating the job title and reference number on the subject line, on or before 5:00PM on Tuesday, September 27, 2016.
CHS is an Equal Opportunity Employer. Shortlisting will be done on a rolling basis and only shortlisted candidates will be contacted for interviews.
Canvassing will lead to automatic disqualification
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