HIV Programmes Assistant

About the IAS:
Founded in 1988, the International AIDS Society (IAS) is the world's largest association of HIV professionals, with members from more than 180 countries. IAS members work on all fronts of the global response to AIDS, and include researchers, clinicians, policy and programme planners and public health and community practitioners on the frontlines of the epidemic.
The IAS organizes the world’s two most prestigious HIV conferences, each convened biennially in alternating years. The International AIDS Conference is the largest conference on any global health or development issue, and provides a unique forum for the intersection of science and advocacy. The IAS Conference on HIV Science brings together a broad cross section of HIV professionals and features the latest HIV science, with a focus on implementation – moving scientific advances into practice.
In addition, the IAS advocates for urgent action to reduce the global impact of HIV, including increased investment in HIV cure research; optimizing treatment and care for infants, children and adolescents with HIV in resource-limited settings; preventing and treating HIV-related co-infections; and expanding access to prevention, treatment and care for key populations at higher risk for HIV – such as men who have sex with men, people who inject drugs, sex workers and transgender individuals – including protecting their human rights by combatting punitive laws and discriminatory policies.
More information on IAS can be found at www.iasociety.org.
Details of Employment:
The HIV Programmes Assistant position will be based in Geneva, Switzerland. He/she will report to the Director, HIV Programmes & Advocacy and will take direction from the Programme Specialist, Differentiated models of ART delivery. The position is full-time and fixed-term to start as soon as possible until 30 September 2017.
Purpose of the Position:
The HIV Programmes Assistant will be primarily responsible for the administration and coherent functioning of the committees and groups related to the IAS Differentiated Care initiative and for updating the project website (www.differentiatedcare.org).
The HIV Programmes Assistant will also be responsible for the administrative coordination and organization with all necessary logistic support for teleconferences and in-person meetings of the committees and groups, in-country consultations related to the project, and any other related meetings or events. The role will also provide backup support to other HIV programme activities at the department.
Main Responsibilities:
  • Organize logistics for meetings related to the project, including the Technical Working Group and Steering Committee: manage relations with the venue and external suppliers, provide travel support;
  • Support the agenda development for meetings, including the Technical Working Group and Steering Committee: send invitations, prepare background documents, draft the programme;
  • Provide logistical support for travel for project staff, collaborators and partners;
  • Support the expansion of and upload new content to the programme website (www.differentiatedcare.org);
  • Track and process expenses, keeping an up-to-date budget for internal project use;
  • Provide administrative support for any publications of the project, including peer-reviewed publications as well as for the JIAS supplement Differentiated Care and HIV;
  • Coordinate the contracts with the project sub-award recipients, consultants and other partners;
  • Manage the project mailbox;
  • Contribute to the broader development of the programme strategy, work plans, budget tracking and funding proposals and reports and support the activities of the Programmes Team as required;
  • Coordinate and collaborate with other assistants to facilitate good communication, help coordinate joint projects; serve as backup for other assistants as needed.
Perform any additional tasks requested by the Director, HIV Programmes & Advocacy and the Programme Specialist.
Academic Qualifications:
  • A degree in business, business administration, hospitality management, project management or a related field is favorable.
Work Experience:
  • A least 2 years’ experience in a similar position; preferably working in HIV/AIDS, global health or development;
  • Experience managing conferences logistics, seminars, workshops, meetings, committees or events a plus;
  • Experience working abroad or working for international organizations a plus.
  • Highly organized, systematic and detail oriented;
  • Ability to handle many tasks simultaneously;
  • Strong written and oral communication skills;
  • Cross-cultural interpersonal skills;
  • Computer literate with good knowledge of Microsoft Office software; familiarity with teleconferencing services (Webex) an asset;
  • Sense of diplomacy;
  • Ability to work efficiently under pressure, and occasionally work overtime;
  • Interest or background in global health;
  • Ability to travel internationally (1-2 business trips per year).
  • Advanced level of spoken and written English and French, knowledge of other languages is an asset.

Interested and qualified candidates should send their CV and a cover letter, in English and by email only, to recruitment@iasociety.org by Friday 30 September 2016. Please note that only shortlisted candidates will be contacted.
Only candidates from Switzerland, from an EU/EFTA country or candidates already having a valid Swiss working permit will be considered.
The IAS is committed to recruiting and sustaining a skilled, effective, diverse and gender-balanced secretariat, and to the greater involvement of people living with HIV (GIPA) in all aspects of its work. People living with HIV are strongly encouraged to apply.
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