Procurement Officer , Mbeya , Tanzania

Locally known as the Walter Reed Southern Highlands AIDS Program, the Henry Jackson Foundation Medical Research International(HJFMRI) is an international non-governmental organization working in several countries conducting research studies and providing care and treatment to people affected by HIV/AIDS. HJFMRI is funded by the Presidents Emergency
Plan for AIDS Relief PEPFAR.
In collaboration with the Ministry of Health and Welfare (MOHSW), HJFMRI has been leading a comprehensive HIV/AIDS care and treatment program in the Southern Highlands of Tanzania since 2004 with support from the President's Emergency Plans for AIDS Relief (PEPFAR). The program is based in the Mbeya and has since extended to more than 100 health facilities in Mbeya, Rukwa and Ruvuma regions, which collectively represent a catchment area of about 6 million people. Mbeya region is one of high prevalence regions in Tanzania and expansion of HIV care and treatment programs is critical.
Walter Reed Program is seeking qualified candidate to fill the positions below.

Job Title Procurement Officer
Reports to Procurement and Logistics Manager
Location Mbeya

General Overview
The procurement officer is responsible for assisting Procurement Manager in managing the flow of procurement activity to implement the HJFMRI HIV and Malaria Programs in the country.

Primary Duties or Key responsibilities:
• Receiving and analyzing purchase requests from user departments in Mbeya, Oar and Regional offices to determine the appropriate method of procurement i.e. quotation, tender and RFP and forward them to senior management for approval.
• Liaise with technical team to establish technical specifications of items for supplies to be ordered and sometimes provides assistance to user departments, when required for the same.
• Sourcing quotes, tenders from potential and preferred vendors
• Issue addendum to quotations, tenders and proposals as required
• Process purchase orders for Malaria and HIV programs requests
• Follow up with vendors and expedite where necessary to ensure vendors expedite where necessary to ensure timely delivery of request goods/consignment
Process and follow up advertisement of program positions and RFPs/
• Inform vendors to collect payment checks as soon as they are ready
• Verification of new staff member's personal belongings on delivery in Mbeya from the place of recruitment
• Maintain-an up-to-date knowledge of the supply market for all HJFM-
• RI- T supplies and services
• Prepare weekly reports and any other highlights as may be requested
• Perform other related duties and responsibilities as may be assigned from time to time by supervisor.

Qualification and Experience:
• A minimum of a Bachelor Degree or its equivalent from a recognized institute of higher learning in the field of Procurement and Supplies Management, Business Administration, Economics, or related field.
• A minimum of three years of working experience at comparable level in a large organization or a NGO with significant experience in procurement Management.

Key Competencies:
Must be of high integrity.
• Possess good report writing skills.
• to provide, technical advice to management.
• Excellent computer skills in Microsoft office programs and ability to employ computerized systems to schedule work. "
• Capable "of exercising good and individual judgments
• Possess good organization and planning skills
• Insightful, organized, diligent, analytical, ability to produce results, trustworthy, assertive.
• Ability to take initiative and work under pressure with limited supervision.


Cover letters and resumes should be sent to the

Human Resources Manager,
P.O. Box 6396,

NOTE: to be considered, applicants must put the TITLE OF THE JOB in the SUBJECT LINE.

Deadline for submission of the application is April 20th 2016. Those who do not meet the minimum requirements as detailed below should not submit applications.
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