Position Title : Ethics and Conduct Office Intern Duty Station : Geneva, Switzerland Classification : Intern Type of Appointment : Internship, 3 - 6 months Estimated Start Date : As soon as possible Closing Date : 10 May 2016
Reference Code: INT 2016/05
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
The Ethics and Conduct Office (ECO) was created in 2014 to professionalize and systematize the preventive, investigative and coordination processes related to ethics and conduct in IOM. ECO is responsible for dealing with administrative procedures and policies covered by the IOM Standards of Conduct and providing counsel to the Administration and staff members about ethics and standards of conduct.
The Intern will work under the guidance and supervision of the Ethics and Conduct Officer and in cooperation with other colleagues in the Field Missions and IOM Headquarters.
Core Functions / Responsibilities:
Under the supervision of the Ethics and Conduct Officer, and in accordance with the overall direction of the Chief of Staff, the Intern will assist the Ethics and Conduct Officer in specified ongoing tasks.
The Intern will have the following duties and responsibilities:
Assist ECO with uploading data, keeping up to date, monitoring usage, suggesting improvements in and providing reports on ECO electronic case management and tracking system.
Assist in creating and maintaining the ECO webpage.
Assist ECO in the development and roll-out of training modules, as needed.
Proofread and format documents, including those that contain sensitive or confidential information.
Conduct research on topics related to ECO’s mandate and responsibilities, as directed.
Assist in drafting and updating ECO-related documents, policy and procedures.
Perform such other duties as may be requested. Required Qualifications and Experience:
Education: • University degree, preferably in law, from an accredited academic institution; master’s degree is an advantage.
Experience: • Experience with or knowledge of UN or NGO-type organizations is an advantage • Excellent computer literacy, especially database tools • Good analytical and drafting skills; resourcefulness, initiative • Proven experience in drafting reports and internal/external documents • Strong sense of discretion • Strong organizational skills • Ability to grasp and understand the Organization's structure and portfolios • Ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds • Proven ability to produce quality work accurately and concisely according to set deadlines in accordance with instructions and guidelines • Experience of working in sensitive environments and with confidential information and processes • Practical experience of how to multi-task, prioritize and work independently
Language: Fluency in English is required. Working knowledge of French and/or Spanish an advantage.
Desirable Competencies: • Accountability – takes responsibility for action and manages constructive criticisms • Client Orientation – works effectively well with client and stakeholders • Continuous Learning – promotes continuous learning for self and others • Communication – listens and communicates clearly, adapting delivery to the audience • Creativity and Initiative – actively seeks new ways of improving programmes or services • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders; • Performance Management – identify ways and implement actions to improve performance of self and others. • Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility; • Professionalism - displays mastery of subject matter • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation. • Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM. Other:
Personal Development: The incumbent will acquire technical knowledge in the area of Ethics and Conduct Management. He/She will also gain in-site experience in working in an international multi-cultural environment, with an intergovernmental organization.
Carte de Legitimation/stipend:
The organization will obtain the ‘carte de legitimation’ for the duration of the internship for the selected candidate. A small monthly stipend will be paid.
HOW TO APPLY:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 10 May 2016 at the latest, referring to this advertisement. For further information, please refer to: http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-... In order for an application to be considered valid, IOM only accepts online profiles duly completed. Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.