Secretary

THE UNITED REPUBLIC OF TANZANIA

MINISTRY OF TRANSPORT
TANZANIA CIVIL AVIATION AUTHORITY
JOB OPPORTUNITIES

The Tanzania Civil Aviation Authority, (TCAA) was established by the enactment of the Tanzania Civil Aviation Authority Act 2003 Cap 80 (R.E 2006). The Authority is responsible for safety, security and economic regulation of the activities of persons and institutions providing air transport services, aeronautical airport services and air navigation services
The Authority now invites qualified and experienced applicants to fill in the following vacant positions

B; DIVISION OF CORPORATE SERVICES

B.1 JOB TITLE; SECRETARY II
Reporting; Principal Administrative Officer

Major Responsibility
To provide secretarial services and perform routine clerical and administrative functions such as drafting correspondences, scheduling appointments, organizing and maintaining paper and electronics files or providing information to callers

Duties and responsibilities
1. To perform all secretarial duties including word processing, taking dictations and notes
2. To receive and attend official guests to responsible officer
3. To keep and maintain diary of events, appointment, commitments and other information necessary for working
4. To draft letters and other correspondence of routine in nature
5. To provide administrative logistics and secretarial support
6. To make travel arrangements, confirmation of hotel booking and reservations
7. To coordinate meetings of the respective office
8. To perform any other duties as may be assigned by supervisor
Minimum Qualifications
Diploma in Secretarial Studies from the Tanzania Public Service college or any other recognized institution with computer application skills in Microsoft office and Internet/E-mail. He/ she must possess high degree of integrity with good communication and inter personal skills
Salary; Within salary grade of TCAA SS. 4

GENERAL TERMS AND CONDITIONS OF SERVICE FOR ALL POSTS
• Successful candidate for the position will initially be appointed on one year probation period and thereafter if successful on unspecified period contract depending on the age of the employee
• Legal requirement; all officers of the Authority are required to observe the TCAA Code of Conduct
• Other terms and conditions of service are as promulgated in the TCAA Staff Regulations
• TCAA is an equal opportunity employer. All are encouraged to apply
• Only successful candidates will be contacted.
• Shortlisted candidates will be required to meet their own costs for travel, accommodation and other matters in relation to the interview

APPLICATION INSTRUCTIONS:

Application letter should be accompanied with the following and send to the address below
• Up to date Curriculum Vitae
• Copies of certificates including birth certificate
• Contact address of candidates including telephone number (s) and email addresses if any
• Names and contact address of two referees, one referee should be work related from the current employer and
• Application letter clearly marked on top of the envelop the post applies should be sent to the address below not later than 7 july, 2015
Director General,
Tanzania Civil Aviation Authority,
Nyerere/Kitunda Road Junction,
Banana Area,
P.O. Box 2819,
DAR ES SALAAM