OFFICE MANAGEMENT SECRETARY

Applications are invited from suitably qualified and experienced Tanzanians to fill the following vacant positions, at the Dar es Salaam Institute of Technology (DIT).
Dar es Salaam Institute of Technology (DIT) was established by Act of Parliament, Act No. 6 of 1997. The governance and the control of the institute are vested in the DIT Council. The Council has a chairperson appointed by the President of the United Republic of Tanzania and 11 members appointed by the Minister responsible for Science and Technology. The Chief Executive of the Institute is the Principal who is appointed by the Minister. The Principal is also the Secretary of the DIT Council. The Principal in executing his/her administration functions is supported by the Deputy Principal (Academic, Research and Consultancy) who is responsible for the operations of academic related departments and the Deputy Principal (Administration and Finance) who oversees the operations of supporting departments.

14.1 OFFICE MANAGEMENT SECRETARY II (1 POST)
14.2 QUALIFICATIONS AND EXPERIENCE
Diploma in Secretarial Studies from recognised Institution and a certificate of Management Development for Executive Assistant Level I from TPSC plus five (5) years working experience in a similar profession/career.
14.3 Duties and Responsibilities
• Types confidential letters, minutes, circulars, certificates, charts and stencils
• Co-ordinates and supervise Secretarial staff in the unit
• Ensures cleanliness of the office(s) she works and those of the officers he/she works with
• Takes proper care of facilities and equipment under her charge
• Takes dictation by shorthand
• Works with heads of sections, units and departments
• Co-ordinates all office needs and requirements,
• Receives and distributes letters to respective officials;
• Receives and directs visitors,
• Keeps minutes/records of meetings
• Performs any other related duties as may be assigned by immediate supervisor
14.4 REMUNERATION
• Attractive remuneration package in accordance with the Institution’s salary PGSS 9
NB: GENERAL CONDITIONS
I. All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.
II. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact postal address, e-mail address and telephone numbers.
III. Applicants should apply on the strength of the information given in this advertisement.
IV. Applicants for DIT Mwanza – Campus should indicate their preference working station in the application letters.
V. Applicants must attach their detailed relevant certified copies of Academic certificates:
a. Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
b. Postgraduate/Degree/Advanced Diploma/Diploma transcripts.
c. Form IV and Form VI National Examination Certificates.
d. Computer Certificate
e. Professional certificates from respective boards
f. One recent passport size picture and birth certificate.
VI. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED
VII. Testimonials, Partial transcripts and results slips will not be accepted.
VIII. Presentation of forged academic certificates and other information in the CV will necessitate to legal action
IX. Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.
X. Applicants for entry levels currently employed in the Public Service should not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30th November, 2010.
XI. Applicants who have/were retired from the Public Service for whatever reason should not apply.
XII. Applicants should indicate three reputable referees with their reliable contacts.
XIII. Certificates from foreign examination bodies for ordinary or advanced level education should be certified by The National Examination Council of Tanzania (NECTA)
XIV. Certificates from foreign Universities should be verified by The Tanzania Commission for Universities (TCU)
XV. Dead line for application is 2nd March, 2015
XVI. Applicants with special needs/case (disability) are supposed to indicate
XVII. Women are highly encouraged to apply
XVIII. Only short listed candidates will be informed on a date for interview
XIX. Application letters should be written in English
XX. APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING ADDRESS. HAND DELIVERY IS ACCEPTABLE:
Principal,
Dar es Salaam Institute of Technology,
Bibi Titi Mohamed Street/Morogoro Rd Junction,
P. O. Box 2958,
DAR ES SALAAM.
Email: principal@dit.ac.tz