From Guardian of 14th march
Plan is an international child _ centered Development Organization whose mission is to achieve lasting improvements in the quality of life of deprived children through a process that unites people across culbires and adds meaning and value to their lives by:
Enabling deprived children, their families, and their communities to meet their basic needs and to increase their ability to participate in and benefit from their societies.
Building relationships to increase understanding and unity among peoples of different cultures and countries.
Promoting the rights and interests of the world's children
Plan has been working in Tanzania since 1991, supporting children and communities to gain better access to health, education, water, sanitation and hygiene, livelihoods and protection through five Country Programs. Plan works with children, their families and communities to implement programmes at grassroots level. It currently operates in seven regions across the country, having physical offices in Mwanza, Geita, Ifakara, Kibaha, Kisarawe and Dar es Salaam, reaching other areas through partnerships and grants such as Sumbawanga, Nkasi, Bahi, Chamwino and Kongwa districts.
Plan Tanzania now invites applications from suitable, qualified and experienced persons to fill the position described below.
Job Purpose:
The Purpose of this role is to provide management with assurance of risk management and control in delivering country operations. The incumbent will be responsible to develop and ensure that effective and efficient systems, internal controls, policies and procedures are in place that fosters a culture of accountability, transparency, integrity and honesty. The overall accountability of the risk management sits with the Country Management Team (CMT). The incumbent will act as a second line of defense to the Country Director and CMT and will exercise measures and tests to ensure systems, procedures, policies, and controls that facilitate the achievement of overall program goals, objectives and benchmarks are complied with and in place. S/he is a key member of the Extended Country Management Team (ECMT), provides high-level, strategic contribution to the leader-
ship of the organization as a whole, working collaboratively with other ECMT members.
Job requirements:
1. Risk Management
Facilitate annual risk workshop at a Country Program level in which significant risks facing Plan Tanzania shall be identified
together with the controls in place, and any additional controls or actions necessary to manage those risks.
In consultation with the CD, ensures that the CMT reviews the results of the risk workshop and decide both the person responsible to implement the actions recommended in the risk register as well as the time frame in which those actions are implemented.
Ensure that the copy of the risk register approved by the CMT has been distributed to members of the CMT and PUMs for their action.
As part of the periodic review visit at the CO and PUs, follow-up the timeliness and effectiveness of management's actions
on the recommendations contained in the risk register and provide regular updates to the CMT on progress of implementation of actions.
2. Grant Management
Review whether the grant management activities are in compliance with the key controls contained in the grant management
guidelines of Plan Tanzania and donor regulations
Assess compliance with grant conditions on sample basis.
3. Partnership Management and Control
Assesses the process of selecting new partners, the formation of partnership, review of renewing/expanding existing partner-
ships, and whether activities of partners are in line with what has been agreed:
Assesses compliance with the partnership guidelines of Plan Tanzania
Assesses whether partner's actual performance is in compliance with the financial, procurement, human resources and reporting requirements of project/partnership agreements.
4. Sponsorship .
Assess compliance with the key requirements of the Sponsorship book and ~'od practices within Plan regarding: The SC enrolments process, Completeness of SC folders, tracking of letters and small gifts.
Assess compliance with the requirement of the 10 Sponsorship commitments.
5.Project Control and Monitoring
Assess the effectiveness of the project control and monitoring activities by reviewing: Completeness of PO files with particular emphasis to Project Output Delivery, PO Progress Log, Project Completion Reports, Project Status Reports and monitoring reports.
Assesses the effectiveness of the control over construction projects by reviewing processes including: Short listing of construction contractors, Selection of contractors for individual construction projects, The process of monitoring construction in progress, Payments to contractors
Assesses the appropriateness of the process followed in the distribution and use of goods acquired for communities
6.Finance
Reviews if the management of cash is in compliance with the key requirements of the Operations Manual and/or other management controls as appropriate:
For purchase of goods and services, assesses compliance with the key controls regarding authorization, selection of suppliers, and acknowledgement of receipt of goods purchased
Control over staff per diem and travel advance payments
Deduction, declaration and payment of withholding tax as per the relevant law
7.Fixed assets and inventory
Review compliance with the key controls contained in the Operations Manual regarding fixed assets and inventory
8.Human Resource Management
Reviews compliance with the key controls contained in the HR manual of Plan Tanzania regarding: Completeness of staff personal files, the process of employing of new staff, implementation of the PMS
9.Support Institutional learning .capacily building and strengthening risk management and compliance
10. Carry out pre-audits and investigations based on needs and as requested by the CD/CMT
Qualifications, Skills and Experience
University degree in Accounting, Management or equivalent qualification, a masters degree will be an added advantage. Full Professional qualification i.e. CPA (T) and must be registered by NBAA or equivalent professional bodies
Three to five years relevant experience out of which two to three years' experience in Internal Control at a senior/strategic level
Professional experience in risk management and compliance auditing. Knowledge of the NGO environment
Ability to gather, analyse, and evaluate facts and to prepare and present concise oral and written reports
Strong interpersonal skills, Report writing skills, Problem solving skills, good planning and organizing skills.
Ability to build strategic work relations
Excellent interpersonal, analytical and communication (verbal and written) skills Ability to monitoring project results and expenditures against work plans Computers skills in MS Office and Internet
Knowledge of the environment in Tanzania and current effective auditing and assurance practices and policy issues as they relate to risk management.
CHILD PROTECTION
Plan Tanzania is a child centered organization. Protecting the rights of the children is of paramount interest to us. Subsequently, all short listed candidates will undergo a police vetting check for criminal offences particularly relating to any type of child abuse. The successful candidate will be required to sign and adhere to the Plan Tanzania child protection policy.
REMUNERATION
The above positions carry attractive remuneration as per Plan Tanzania salary structure and incentive package .
Plan is an international child _ centered Development Organization whose mission is to achieve lasting improvements in the quality of life of deprived children through a process that unites people across culbires and adds meaning and value to their lives by:
Enabling deprived children, their families, and their communities to meet their basic needs and to increase their ability to participate in and benefit from their societies.
Building relationships to increase understanding and unity among peoples of different cultures and countries.
Promoting the rights and interests of the world's children
Plan has been working in Tanzania since 1991, supporting children and communities to gain better access to health, education, water, sanitation and hygiene, livelihoods and protection through five Country Programs. Plan works with children, their families and communities to implement programmes at grassroots level. It currently operates in seven regions across the country, having physical offices in Mwanza, Geita, Ifakara, Kibaha, Kisarawe and Dar es Salaam, reaching other areas through partnerships and grants such as Sumbawanga, Nkasi, Bahi, Chamwino and Kongwa districts.
Plan Tanzania now invites applications from suitable, qualified and experienced persons to fill the position described below.
Job Purpose:
The Purpose of this role is to provide management with assurance of risk management and control in delivering country operations. The incumbent will be responsible to develop and ensure that effective and efficient systems, internal controls, policies and procedures are in place that fosters a culture of accountability, transparency, integrity and honesty. The overall accountability of the risk management sits with the Country Management Team (CMT). The incumbent will act as a second line of defense to the Country Director and CMT and will exercise measures and tests to ensure systems, procedures, policies, and controls that facilitate the achievement of overall program goals, objectives and benchmarks are complied with and in place. S/he is a key member of the Extended Country Management Team (ECMT), provides high-level, strategic contribution to the leader-
ship of the organization as a whole, working collaboratively with other ECMT members.
Job requirements:
1. Risk Management
Facilitate annual risk workshop at a Country Program level in which significant risks facing Plan Tanzania shall be identified
together with the controls in place, and any additional controls or actions necessary to manage those risks.
In consultation with the CD, ensures that the CMT reviews the results of the risk workshop and decide both the person responsible to implement the actions recommended in the risk register as well as the time frame in which those actions are implemented.
Ensure that the copy of the risk register approved by the CMT has been distributed to members of the CMT and PUMs for their action.
As part of the periodic review visit at the CO and PUs, follow-up the timeliness and effectiveness of management's actions
on the recommendations contained in the risk register and provide regular updates to the CMT on progress of implementation of actions.
2. Grant Management
Review whether the grant management activities are in compliance with the key controls contained in the grant management
guidelines of Plan Tanzania and donor regulations
Assess compliance with grant conditions on sample basis.
3. Partnership Management and Control
Assesses the process of selecting new partners, the formation of partnership, review of renewing/expanding existing partner-
ships, and whether activities of partners are in line with what has been agreed:
Assesses compliance with the partnership guidelines of Plan Tanzania
Assesses whether partner's actual performance is in compliance with the financial, procurement, human resources and reporting requirements of project/partnership agreements.
4. Sponsorship .
Assess compliance with the key requirements of the Sponsorship book and ~'od practices within Plan regarding: The SC enrolments process, Completeness of SC folders, tracking of letters and small gifts.
Assess compliance with the requirement of the 10 Sponsorship commitments.
5.Project Control and Monitoring
Assess the effectiveness of the project control and monitoring activities by reviewing: Completeness of PO files with particular emphasis to Project Output Delivery, PO Progress Log, Project Completion Reports, Project Status Reports and monitoring reports.
Assesses the effectiveness of the control over construction projects by reviewing processes including: Short listing of construction contractors, Selection of contractors for individual construction projects, The process of monitoring construction in progress, Payments to contractors
Assesses the appropriateness of the process followed in the distribution and use of goods acquired for communities
6.Finance
Reviews if the management of cash is in compliance with the key requirements of the Operations Manual and/or other management controls as appropriate:
For purchase of goods and services, assesses compliance with the key controls regarding authorization, selection of suppliers, and acknowledgement of receipt of goods purchased
Control over staff per diem and travel advance payments
Deduction, declaration and payment of withholding tax as per the relevant law
7.Fixed assets and inventory
Review compliance with the key controls contained in the Operations Manual regarding fixed assets and inventory
8.Human Resource Management
Reviews compliance with the key controls contained in the HR manual of Plan Tanzania regarding: Completeness of staff personal files, the process of employing of new staff, implementation of the PMS
9.Support Institutional learning .capacily building and strengthening risk management and compliance
10. Carry out pre-audits and investigations based on needs and as requested by the CD/CMT
Qualifications, Skills and Experience
University degree in Accounting, Management or equivalent qualification, a masters degree will be an added advantage. Full Professional qualification i.e. CPA (T) and must be registered by NBAA or equivalent professional bodies
Three to five years relevant experience out of which two to three years' experience in Internal Control at a senior/strategic level
Professional experience in risk management and compliance auditing. Knowledge of the NGO environment
Ability to gather, analyse, and evaluate facts and to prepare and present concise oral and written reports
Strong interpersonal skills, Report writing skills, Problem solving skills, good planning and organizing skills.
Ability to build strategic work relations
Excellent interpersonal, analytical and communication (verbal and written) skills Ability to monitoring project results and expenditures against work plans Computers skills in MS Office and Internet
Knowledge of the environment in Tanzania and current effective auditing and assurance practices and policy issues as they relate to risk management.
CHILD PROTECTION
Plan Tanzania is a child centered organization. Protecting the rights of the children is of paramount interest to us. Subsequently, all short listed candidates will undergo a police vetting check for criminal offences particularly relating to any type of child abuse. The successful candidate will be required to sign and adhere to the Plan Tanzania child protection policy.
REMUNERATION
The above positions carry attractive remuneration as per Plan Tanzania salary structure and incentive package .
APPLICATION INSTRUCTIONS:
Plan Tanzania is an equal opportunity employer. Interested and qualified Tanzanians are invited to send their applications enclosing detailed curriculum vitae, certificate copies of relevant education and professional qualifications together with names of three referees, and their contact. Please note that Plan Tanzania has no recruitment agent, therefore all applications should be sent to undersigned or through the apply now button below not latter than 28th March, 2014.
Country Human Resources Manager
Plan International Tanzania
Central Technology Building (CT House)
Plot # 96, Mikocheni Light Industrial Area
Off.New Bagamoyo road next to TBC
P. O. Box 3517,
Dar es Salaam, Tanzania.
Country Human Resources Manager
Plan International Tanzania
Central Technology Building (CT House)
Plot # 96, Mikocheni Light Industrial Area
Off.New Bagamoyo road next to TBC
P. O. Box 3517,
Dar es Salaam, Tanzania.
RISK MANAGEMENT AND COMPLIANCE MANAGER
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