Project Coordinator Bugesera at Right To Play, Bugesera, Rwanda

Project Coordinator Bugesera at Right To Play, Bugesera, Rwanda - DEADLINE: 22/03/2014 

Background:

Right to Play (RTP) is committed to improving the lives of children and to strengthening their communities by translating the best practices of sport and play into opportunities to promote development, Health and peace.

Right To Play would like to fill the below described vacant position for its Office based in Bugesera.

Position : Project Coordinator

Reporting to : Project Officer

Location : Eastern Province, Bugesera District, Rwanda.

I. JOB SUMMARY:

Right To Play is recruiting a Project Coordinator for its Rwanda Country Program. S/he will be responsible for coordinating and managing the implementation of Right To Play activities in Bugesera and will be based at the Eastern Province Office. The incumbent will be directly supervised by the Project Officer. The Project Coordinator (PC) will be responsible, (i) building the capacity of Right To Play partners, (ii) enhancing Right To Play overall public image, (iii) supporting Right To Play in achieving its goals in Rwanda, (iv) reporting to donor and developing proposal, (v) organizing and implementing workshops. S/he is also responsible of the overall management of the Project in his/her area of intervention with a focus on adult education training, budget development and monitoring, working with children and youth to promote their holistic development, education, health and peace.

RESPONSIBILITIES AND TASKS:

Job Responsibility # 1: Project Management and administration

Work under the supervision and guidance of Project Officer to:

• Ensure local implementation of MoU’s and agreements with local representation of Government, UN Agencies and Partner Organizations
• Responsible and accountable for overall implementation and financial management of the project assigned to Him/her.
• Conduct an assessment of the number of teachers, coaches, trainers that could apply the RTP Modules after having appropriate training, as well to the number of beneficiaries
• In collaboration with the project team, support in cost effective preparation of operational plans and budgets.
• Manages the budget within each project task area assigned to him/her to ensure that resources are utilized as budgeted. 
• Ensure partners are in compliance with Code of Conduct and Child Protection Policy.
• Responsible and accountable for effective project spending according to the approved budget.
• Ensure accurate and transparent reporting that highlights follow up and action
• Ensure accurate collection and timely submission of quantitative monitoring information according to Right To Play monitoring tools.
• Produce and support PM in preparing quality narrative and analytical reports, according to the reporting schedule.
• Provide updates of lessons learned and best practices to Project Coordinator and report on progress and challenges as they arise.
• Share all project related activities and information of stakeholders with the Project coordinator.
• Provide a weekly project brief
• Follow up logistic, administrative and other related issues as needed,
• Obtain quotes for equipment lists and purchases when asked
• Follow up payments for vendors, petty cash and other related issues  when asked
• Draft petty cash monthly financial report and provide proper documentation for petty cash

Time: 15%

Job Responsibility # 2: Training

Work under the supervision and guidance of Project Officer to build individual and organizational capacity through coach training to utilize sport and play as tools to achieve child development, an individual and community capacity goals:

• Assist in developing appropriate training curriculum and supporting resources
• Deliver TOT workshop in RTP program modules for organizational partners/ beneficiaries
• Assess on going training needs, lead evaluation and provide support to local coaches
• In consultation with the Communications Coordinator and Training Officer, determine suitable events based on Government priorities
• In consultation with the Communications Coordinator and Training Officer, facilitate participation of media and Athlete Supporters in project activities and events.

Time:  20%

Job Responsibility # 3: Activity Implementation

Work under the supervision and guidance of Project Officer to facilitate regular sport and play activities in RTP modules, inclusive of Creating a Safer World, Youth as a Leader, Red Ball Child Play, Early Childhood Program, and Live Safe Play Safe.

• Delivering training to School Teachers, Trainers and Trainers of  public and private schools and other I/NGOs and CBOs on standard of RTP Modules
• Implement agreed upon plans and ensure implementation of activities align with specific outcomes in the logframes and other project documents
• Encourage and support local coach led initiatives
• Work with trained coaches to develop on activity schedule
• Coordinate with partners to monitor activities of trained coaches and trainers
• Conduct and organize special event activities, play day and sport tournaments and delegations
• Conduct regular field visits concerning program implementation
• Coordinate and facilitate the weekly team meeting between staff

Time: 40 %

Job Responsibility # 4: Partnerships

Work under the supervision and guidance of Project Officer to establish and maintain partnerships through regular consultations with local partners, stakeholders and key beneficiaries in the implementation of RTP programming:

• Conduct an assessment survey to determine the NGOs that RTP could partner with
• Participate in regular partner and beneficiaries meeting, reporting minutes observed and next steps
• Support the Project Manager to secure formal partnerships for effective implementation of RTP programming
• Represent Right To Play in partner and coordination meetings in the project location
• Establish and maintain local relationships with representations of the Government, UN Agencies, Local, National and International NGO’s
• Support new partnership and develop new proposals based on needs of children and youth.

Time: 5 %

Job Responsibility # 5: Monitoring and Evaluation

Work under the supervision of Project Officer to:

• Participate and support the implementation of the Participation Monitoring System
• Implement child tracking system that favors rigorous follow up of changes among children and youth
• Monitor the implementation of local resources and training.
• Assist M&E Officer in conducting baseline assessments for new projects and as required during project expansion
• Maintain accurate data base of all program beneficiaries in his/her area of work
• Support M&E Officer to develop strong project reports
• Provide sufficient, accurate and timely inputs to reports
• Submit periodic and quality reports on projects unders his/her supervision

Time: 20 %

III. QualificationS

A) Education/ Training/ Certificate:

Required:

Bachelor’s degree in Project Management or Social studies and experience with INGO work in one of RTP areas of focus (Education, Health, Child protection, Gender Equality, Community Engagement, Inclusion)

Desired:

A Master’s degree preferably in Social Sciences, Development Studies, or other disciplines relevant to Right To Play focus areas (Education, Health, Child protection, Gender Equality, Community Engagement, Inclusion.).

b) Experience and Core Competencies

Required:

• Strong training and facilitation skills;
• Background in adult education is preferred –
• Participation in sport and play;
• Experience leading organized activities for children –
• Proven experience in Result based project management; including research and strategy, planning, and financial management –
• Proven experience in training and motivating staff;

Desired:

• Experience in working with partner organizations, with I/NGOs –
• Previous experience in social works

D) KNOWLEDGE AND TECHNICAL SKILLS

Required:

Fluency in French, English and Kinyarwanda - Written and verbal communication skills, and confidence using these in a cross cultural environment - Effective reporting writing and analytical skills - Computer literacy in Word, Excel and PowerPoint

LAST DAY TO APPLY:     

Applications (CV, notified academics documents and names of three references) must be submitted to the Human Resource of Right To Play Rwanda, at Right To Play Rwanda Country Office, located at Kimihurura, Gasabo-District, near Ogopogo Restaurant, House KN 14 KN 14 no later than March 22^nd 2014 at 5.00 pm.

Only shortlisted candidates will be contacted