Founded 75 years ago, Plan International is one of the oldest and largest children’s development organizations in the world. We work in 49 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty. Plan’s vision is of a world in which all children realize their full potential in societies that respect people’s rights and dignity. Plan is independent, with no religious, political or governmental affiliations. The organisation is an equal opportunity employer currently seeking to recruit competent persons to fill the following positions:
Executive Assistant -1 position based in Kampala
Under the direction of the Country Director, the Executive Assistant provides efficient and responsive administrative, organizational, and logistical services to
the Country Director and the Country Management Team, helping to manage and prioritize their time.
Specific Responsibilities
- Manage and maintain the Country Director and CMT’s diary\calendar Ensure timely travel arrangements, including air tickets, visas, travel insurance, and vehicles are managed effectively for Plan staff and visitors Ensure timely travel arrangements, including vehicles, air tickets, visas, travel insurance are managed effectively for the Country Director and country Management team
- Schedule meetings and draft correspondences as directed on behalf of the Country Director and Country Management Team
- Make appointments for visitors to meet with CD and other CMT members
- Develop and maintain an efficient records management system Pro-actively co-ordinate and maintain a record of all incoming / outgoing
- Organize high profile visits.
- Ensure that adequate and effective administrative and logistical support is given to the CMT
- Prepare minutes during extended Country Management Team meetings and submit them for approval
- Consolidate Country team briefing submission
- Work with Administration to ensure that International workshops organized by Plan Uganda are handled efficiently and effectively
- Keep updated of all current issues affecting the Country office and Plan Uganda
- Maintain contact with the Country Director when traveling to ensure that appropriate action is taken on pending issues.
- Maintain an up-to-date Country Calendar for all important deadlines and important upcoming events.
- Manage the first aid kit.
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Requirement:
- A bachelor's degree in Office Management, Administration or a relevant field Computer literate in MS Office, Excel, Power Point, Access and the internet search
- Ability to be proactive, prioritize, multitask, and perform efficiently and effectively with individuals in a fast paced working environment
- Experience and training in Customer Care
- Ability to handle sensitive and confidential information with discretion
- Attention to detail with excellent organizational skills
- Excellent communication skills (written, verbal, listening, and presentation) Ability to manage basic accounting assignments
- Warm personality with a good sense of humor.
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How to apply:
Qualified female candidates are encouraged to apply. Only Short-listed candidates will be contacted. Please consider your application unsuccessful in case you do not hear from us by 15th November, 2012.
The People & Culture Manager, Plan Uganda.
Email: uganda.recruitment@plan-international.org. As a child centered development organization, Plan strives to ensure that children are kept safe in all the areas we operate. The organization further has a child protection policy that every staff is required to sign. Potential candidates will be required to provide information confirming whether or not they have ever been convicted of any child abuse crimes.
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