TANZANIA FISHERIES RESEARCH INSTITUTE JOBS JULY 2012

Ref. Na EA.7/96/01/C/6 27th July, 2012

TANZANIA FISHERIES RESEARCH INSTITUTE (TAFIRI)

Tanzania Fisheries Research Institute was established by the Act of Parliament No. 6 of 1980 to promote, conduct, supervise, and co-ordinate fisheries research in Tanzania. The Institute is governed by the Board of Directors. This Institute is comprised of four Centres and one Substation: Mwanza Centre and Sota Substation on Lake Victoria, Kigoma Centre on Lake Tanganyika, Kyela Centre on Lake Nyasa and Dar es Salaam Centre on the Indian Ocean. The Institute Headquarters is located at Kunduchi in Dar es Salaam.

13.1 PERSONAL SECRETARY GRADE II – 1 POST- READVERTISED

13.1.1 DUTY STATION: Kyela

13.1.2 DUTIES AND RESPONSIBILITIES

Personal Secretary Grade II shall be assigned duties in the Typing Pool or be a Personal Secretary of the Head of Department and shall perform the following duties:

• To type all general correspondence and confidential matters;

• To receive visitors, interview and guide them where they could be attended;

• To keep records of events, appointments, visitors, dates of meetings, duty travels of the Head of Department and other work programmes in the office where he/she is working and inform the boss at the appropriate time;

• To get the files, documents or anything required by the Head of Department for his/her office functions;

• To deliver messages of the Head of Department to his/her Assistants and vice versa;

• To prepare agenda for Departmental meetings;

• To prepare a list of office requirements and submit it to the respective office for supply;

• To perform any other duties assigned by the Head of the Typing Pool or Department.

13.1.3 QUALIFICATIONS AND EXPERIENCE

• Form IV/VI Certificate holders with passes in English and Kiswahili, who have passed Secretarial Examination Stage III; 80 wpm shorthand in English and Kiswahili; and have attended computer training from any Institute recognised by the Government and attained a certificate in Windows, Microsoft Office, Internet, E-mail and Publisher programmes; with a working experience of at least three (3) years.

13.1.4 REMUNERATION

Attractive remuneration package in accordance with the Institution’s Salary Scale PGSS 7/8

13.1.5 TERMS OF ENGAGEMENT: Permanent and Pensionable

13.2 OFFICE MANAGEMENT SECRETARY GRADE II - 1 POST - READVERTISED

13.2.1 DUTY STATION: Mwanza

13.2.2 DUTIES AND RESPONSIBILITIES

The Office Management Secretary shall be assigned duties as Personal Secretary of the Head of Department, Head of the Centre, Head of Directorate or Director General; and depending where assigned, shall perform the following duties:

• To type all general and confidential matters;

• To receive visitors, interview and guide them where they could be attended;

• To keep records of events, appointments, visitors, dates of meetings, duty travels of the Head and other work programmes in the office where he/she is working and inform the Head at the appropriate time;

• To get the files, documents or anything required by the Head for his/her office functions;

• To deliver messages of the Head to his/her Assistants and vice versa;

• To assign duties to Personal Secretaries under her;

• To assist Personal Secretaries under her in the usage of office equipment and other facilities;

• To prepare agenda for various meetings where he/she is working;

• To write the Minutes of the meetings and follow-up implementation of the decisions;

• To Handle duty travel arrangement of the Head and other members of the Department/Unit;

• To write letters informing the staff about the office or travel schedules of the Head, and call for meetings;

• To follow-up implementation of the directives of the Head.

13.2.3 QUALIFICATION AND EXPERIENCE

• National Form IV/VI Certificate holders with a Diploma in Secretarial Studies from the TPSC or any Institute recognized by the Government; plus a Computer training certificate in Windows, Microsoft Office, Internet, E-mail and Publisher programmes; and who has a working experience of at least ten (10) years.

• Also must have undergone and passed a course in Management for Executives Assistants Level I from TPSC or equivalent institution.

13.2.4 REMUNERATION

Attractive remuneration package in accordance with the Institution’s Salary Scale PGSS

13/14

13.2.5 TERMS OF ENGAGEMENT: Permanent and Pensionable



NB: GENERAL CONDITIONS

i. All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.

ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable

contact postal address, e-mail address and telephone numbers.
iii. Applicants should apply on the strength of the information given in this
1

advertisement.

iv. The title of the position and institution applied for should be written in the subject of the application letter and marked on the envelope; short of which will make the application invalid.

v. Applicants must attach their detailed relevant certified copies of Academic certificates:

- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.

- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.

- Form IV and Form VI National Examination Certificates.

- Computer Certificate

- Professional certificates from respective boards

- One recent passport size picture and birth certificate.

vi. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED

vii. Testimonials, Partial transcripts and results slips will not be accepted.

viii. Presentation of forged academic certificates and other information in the CV will necessitate to legal action

ix. Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.

x. Applicants for entry levels currently employed in the Public Service should

not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30th November 2010.

xi. Applicants who have/were retired from the Public Service for whatever reason should not apply.

xii. Applicants should indicate three reputable referees with their reliable contacts.

xiii. Certificates from foreign Universities should be verified by Tanzania Commission for Universities (TCU)

xiv. Dead line for application is 10th August, 2012 at 3:30 p.m
xv. Women are highly encouraged to apply

xvi. Only short listed candidates will be informed on a date for interview

xvii. Application letters should be written in Swahili or English

xviii. APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:

Secretary OR Katibu
Public Service Recruitment Sekretarieti ya Ajira katika
Secretariat, Utumishi wa Umma
P. O. Box 63100 S. L. P 63100,
DAR ES SALAAM. DAR ES SALAAM.