Human Resources Assistant U.S. Embassy in Nairobi

The Human Resources Office (HRO)has an opening for the position of Human Resources Assistant. The position will be available immediately. Closing date of this position is COB August 10, 2012. Note: You will be notified when the decision is made.

Minimum Requirements

à Bachelor’s degree in Marketing is required. à Student internship of 6 months in general administrative work is required. à Level IV English, Level IV Kiswahili are required. Other Criteria: à Must be proficient in Microsoft Office Suites.

Job Specification

BASIC FUNCTION OF POSITION Serves as HR Assistant with primary responsibility for LE Staff medical/life benefit and processing of all types of personnel actions. Incumbent is the point of contact for families impacted by 1998 bombing. Overall supervision provided by HRM Specialist. Incumbent will develop Customer Relation Plan for HR Section. MAJOR DUTIES AND RESPONSIBILITIES Section Lead on Customer Service Upgrades 25% Provides in-house training and develop projects to improve section interaction with clients and general customer service. Processing of Personnel Actions 25% Responsible for preparation, tracking and processing of all types of LE Staff personnel actions. This includes LES appointment, termination, promotion, within grade increase, meritorious step increase, change in data element, retirement, reassignment, grade retention, suspension, return to duty, denial of within grade increase, mass salary change personnel actions, and other actions; processes extension of appointment cables for all PSA/PSA Plus agreements, upon expiry. Logistical oversight of Medical/Life Benefits 20% · Responsible for oversight of the Mission’s LES benefit structure: medical, life, disability benefits. · Serves as first-line Mission point of contact on medical LES benefits. · Manages benefit logistics and processing; updating and management of employee information; payment and reconciliation of premiums; death claims. · Updates on bi-weekly basis payroll deductions for individual employees enrolled in medical plan and payments to insurer. Families impacted by 1998 bombing 20% · Serves as mission POC for recordkeeping, communication and all other issues relating to support for families of victims of the bombing. · Oversees renewal of school fees management contract upon expiry. Update SOW for the contract and facilitate bidding process, rewarding/renewal of new contract. Requests annual funding and end of year reports. · Process medical and death claims made under Workers’ Compensation. Develops and maintains all records, including payments, on OWCP claims. Serves as liaison with HR/ER and the Department of Labor. · Serves as Mission POC for family members of deceased employees and medically retired employees of 1998 bombing. Serves as the pay liaison person for the survivors; tracking annuity payment checks and maintaining records. Other duties as assigned 10% · Provide support for section special events, including outreach events, workshops and trainings. · Back up to pension and NSSF issues. · May perform any other duties as assigned. Selection Process: WHEN EQUALLY QUALIFIED, U.S. CITIZEN ELIGIBLE FAMILY MEMBER (USEFMs) AND U.S. VETERANS WILL BE GIVEN PREFERENCE. THEREFORE, IT IS ESSENTIAL THAT THE CANDIDATES SPECIFICALLY ADDRESS THE REQUIRED QUALIFICATIONS ABOVE IN THE APPLICATION. Additional Selection Criteria: à Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. à Current employees serving a probationary period are not eligible to apply. à Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply. à Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment. à Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule. à Applicants must be available for an interview and for proficiency testing as required by the selecting official. Selection Process: WHEN EQUALLY QUALIFIED, U.S. CITIZEN ELIGIBLE FAMILY MEMBER (USEFMs) AND U.S. VETERANS WILL BE GIVEN PREFERENCE. THEREFORE, IT IS ESSENTIAL THAT THE CANDIDATES SPECIFICALLY ADDRESS THE REQUIRED QUALIFICATIONS ABOVE IN THE APPLICATION. Additional Selection Criteria: à Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. à Current employees serving a probationary period are not eligible to apply. à Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply. à Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment. à Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule. à Applicants must be available for an interview and for proficiency testing as required by the selecting official. The U.S. Mission in Nairobi provides equal opportunity and fair and equitable treatment in Employment to all people without regard to race, color, religion, sex, national origin, age, disability, Political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied Equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief. DEFINITIONS 1. Eligible Family Member (EFM): An individual related to a U.S. Government employee in one of the following ways: Spouse or same-sex domestic partner (as defined in 3 FAM 1610); Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support. The term shall include, in addition to natural offspring, stepchildren and adopted children and those under legal guardianship of the employee or the spouse when such children are expected to be under such legal guardianship until they reach 21 years of age and when dependent upon and normally residing with the guardian; Parent (including stepparents and legally adoptive parents) of the employee or of the spouse, when such parent is at least 51 percent dependent on the employee for support; Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, or of the spouse, when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support. 2. U.S. Citizen Eligible Family Member (USEFM): For purposes of receiving a preference in hiring for a qualified position, an EFM who meets the following criteria: U.S. Citizen; and, EFM (see above) at least 18 years old; and, Listed on the travel orders of a direct-hire Foreign, Civil, or uniformed service member assigned to or stationed abroad with a USG agency that is under COM authority, or at an office of the American Institute in Taiwan; and either: Resides at the sponsoring employee's or uniformed service member's post of assignment abroad or at an office of the American Institute in Taiwan; or Resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2. 3. Appointment Eligible Family Member (AEFM): EFM (see above) eligible for a Family Member Appointment for purposes of Mission employment: · Is a U.S. citizen; and · Spouse or same-sex domestic partner (as defined in 3 FAM 1610) or a child of the sponsoring employee who is unmarried and at least 18 years old; and · Is listed on the travel orders or approved Form OF-126, Foreign Service Residence and Dependency Report, of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan (AIT), and who is under chief of mission authority; and · Is residing at the sponsoring employee's post of assignment abroad or, as appropriate, office of the American Institute in Taiwan. · Does not receive a Foreign Service or Civil Service annuity 4. Member of Household (MOH): An individual who accompanies a direct-hire Foreign, Civil, or uniformed service member permanently assigned or stationed at a U.S. Foreign Service post or establishment abroad, or at an office of the American Institute in Taiwan. An MOH is: Not an EFM; and, Not on the travel orders of the sponsoring employee; and, Has been officially declared by the sponsoring USG employee to the COM as part of his/her household. A MOH is under COM authority and may include a parent, unmarried partner, other relative or adult child who falls outside the Department’s current legal and statutory definition of family member. A MOH does not have to be a U.S. Citizen. 5. Not Ordinarily Resident (NOR) – An individual who: Is not a citizen of the host country; and, Does not ordinarily reside (OR, see below) in the host country; and, Is not subject to host country employment and tax laws; and, Has a U.S. Social Security Number (SSN). NOR employees are compensated under a GS or FS salary schedule, not under the LCP. 6. Ordinarily Resident (OR) – A Foreign National or U.S. citizen who: Is locally resident; and, Has legal, permanent resident status within the host country; and, Is subject to host country employment and tax laws. EFMs without U.S. Social Security Numbers are also OR. All OR employees, including U.S. citizens, are compensated in accordance with the Local Compensation Plan (LCP). http://americanembassy.myjobsinkenya.com