NAFASI ZA KAZI BENKI YA POSTA

CENTRAL ARCHIVE CLERKS (2)

KEY RESPONSIBILITIES.

· Ensure that all outgoing and incoming records are well recorded

· Robust management of all records archives.

· Ensure at all times documents are neatly arranged on racks and properly labelled.

· Ensure on daily basis that complaints or queries are satisfactorily handled.

· Ensure that no document is allowed to move without proper documentation in the

document movement register.

· Ensure that vouchers/documents are under lock and key, and produced on demand.

· Ensure documents are recorded in documents movement register before handing over to user.

· Receive documents from different Head Office departments and branches after receiving a

written request from the respective branch/directorate.

· Arrange all closed files received from Dar es Salaam branches and Head Office Departments

for archive keeping.

· Ensure internal customer satisfaction at all times by timely producing vouchers and document

when demanded for use.

· To receive all requests submitted from different departments and branches requesting for

retrieval of archive documents and return.

· Preparing name tags for indicating different items packed at the archive shelves.

· Recording all documents and correspondents received in as archives records.

· Follow up of all retrieve archive records for safe keeping.

· Timely and accurately processing of archive documents needed to be retrieved by users.

· To carry out any other duties and responsibilities as may be assigned by CMB or higher

authorities.

Education: Diploma in Record Management

Experience: At least 3 years’ experience in the Banking sector especially in archiving

and record management.

Skills / Attributes:

Decisiveness

Resilience and resourcefulness

Strong influencing skills

Performance orientation

Team building

Problem solving

Risk Management

High level of interpersonal skills

Ability to work under pressure

Kazibongo