NAFASI ZA KAZI BENKI YA POSTA

CENTRAL ARCHIVE CLERKS (2)

KEY  RESPONSIBILITIES.
· Ensure that all outgoing and incoming records are well recorded 
· Robust management of all records archives.
· Ensure at all times documents are neatly arranged on racks and properly labelled.
· Ensure on daily basis that complaints or queries are satisfactorily handled.
· Ensure that no document is allowed to move without proper documentation in the 
   document movement register.
· Ensure that vouchers/documents are under lock and key, and produced on demand.
· Ensure documents are recorded in documents movement register before handing over to user.
· Receive documents from different Head Office departments and branches after receiving a 
  written request from the respective branch/directorate.
· Arrange all closed files received from Dar es Salaam branches and Head Office Departments 
  for archive keeping.
· Ensure internal customer satisfaction at all times by timely producing vouchers and document
  when demanded for use.
· To receive all requests submitted from different departments and branches requesting for 
   retrieval of archive documents and return.
· Preparing name tags for indicating different items packed at the archive shelves.
· Recording all documents and correspondents received in as archives records. 
· Follow up of all retrieve archive records for safe keeping.
· Timely and accurately processing of archive documents needed to be retrieved by users. 
· To carry out any other duties and responsibilities as may be assigned by CMB or higher
 authorities.


Job Qualification

Education:  Diploma in Record Management
                                  
Experience: At least 3 years’ experience in the Banking sector especially in archiving 
                     and  record management.
Skills / Attributes: 
             Decisiveness
             Resilience and resourcefulness
             Strong influencing skills
              Performance orientation
             Team building
              Problem solving
              Risk Management
              High level of interpersonal skills
               Ability to work under pressure

NAFASI ZA KAZI BENKI YA POSTA NAFASI ZA KAZI BENKI YA POSTA Reviewed by Kazi Bongo on 3:23:00 AM Rating: 5

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