CDC ADMINISTRATIVE ASSISTANT (HUMAN RESOURCE & FINANCE)

EMBASSY OF THE UNITED STATES OF AMERICA 
VACANCY ANNOUNCEMENT 29R-14 
CDC ADMINISTRATIVE ASSISTANT (HR & FINANCE); FSN-7 BASIC INITIAL ANNUAL SALARY RWF 8,382,806
(Total salary consists of basic annual salary and allowances) 
Closing Date: July 07, 2014  

The Embassy of the United States of America in Kigali is recruiting for the position of CDC Administrative Assistant (Human Resource & Finance)in the Management and Operations Section. The position is available to start immediately.

DUTIES

The Administrative Assistant will plan and execute the general administrative office management functions of the CDC Rwanda program. Under the supervision of the Public Health Administrative Management Specialist, incumbent will be directly responsible for the CDC Rwanda human resources and finance related operations, as well as providing support for conferences and meetings.

A copy of the complete position description listing all duties and responsibilities is available at the Human Resources Office. (KigaliHRRecruitment@state.gov )

REQUIREMENTS:

All applicants MUST address each selection criterion detailed below with specific and comprehensive information supporting each item.

1. Completion of a university or technical college degree required in a Business related field.

2. Three years of advanced administrative and/or technical experience required. One year of experience must be within a U.S. Government Agency, international NGO, national organization or government ministry.

3. Level IV English is required.

4. Must have good knowledge of public relations, administration support and rudimentary knowledge of the health sector and public health environment. Must have good knowledge in assisting senior leaders and managers in an organization. Must have good working knowledge of common administrative procedures.

5. Advanced and highly developed English writing skills, drafting reports and other documents with very little supervision and review is required. Must have knowledge of filing systems and database management to ensure quality record management. Must be able to operate equipment such as networked computers, digital sender, photocopiers, fax machine, telephones with speaker, etc. Must have an advanced knowledge of Microsoft tools – Word, Excel spreadsheets Power Point, Internet Explorer, Adobe Acrobat, and other administration tools. Experience with Internet browsers and MS Outlook required. Must demonstrate excellent organizational skills and ability to prioritize and handle competing demands. Must be able to demonstrate cooperative working relationships with staff and other project-associated persons and agencies. Must be able to assess problems, develop realistic solutions, occasionally during emergency situations where rapid action is needed. Must have good written and verbal skills and must demonstrate sense of diplomacy in dealing with host government institutions and partners including other USG agencies and CDC-Atlanta.

*Qualifications will be tested.

Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174), available at (http://www.state.gov/documents/organization/136408.pdf )

2. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.

3. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

4. Applications must be submitted either by dropping them off in the designated boxes at Embassy entrances (Main CAC or Consular CAC), or by e-mail to KigaliHRRecruitment@state.gov  by COB July 3, 2014. (include in the subject line CDC Administrative Assistant HR & Finance; FSN-7)