Senior Accountant Job at World Vision Tanzania

World Vision International is a Christian relief, development, and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. World Vision Tanzania (WVT) impacts the lives of more than 3.3 million Tanzanians, including 1.2 million under five children. WVT facilitates programmes through five zones in 13 out of 30 regions in the country.                                             

World Vision Tanzania is seeking to recruit a suitable candidate to fill the following position:

Job Ref No: WVT/P&C/FY14/35

Job Title:  Senior Accountant

Reports to:  Accountants Manager

Location; Head Office

Purpose of the position:

Providing customer focused professional services for enhanced quality ministry in improving organizational culture and capacity for effectiveness and efficiency in achieving child wellbeing outcomes, by coordinating implementation of accounting activities in the area of cash disbursement and financial management

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

Major Responsibilities;

1. Pre-audit of financial transaction (authenticity, source accuracy, and completeness of raw accounting data submitted for payment)

• Review the vouchers to ensure they have all relevant backups
• Check the authenticity and arithmetical accuracy of all vouchers by attaching the calculated print out

•  Ensure all vouchers posted in sun system are physically available               
• Ensure accuracy and timely entry of accounting information, cheque disbursement, nt                    deposit and receipt  

    2. Ensure accuracy and timely Preparation of cash disbursement vouchers, Cheques writing and  Banks transfers disbursement

• Ensure timely Preparation of deposit vouchers
• Ensure  receipts are timely issued on cash and cheques received

• Ensure timely Preparation of Journal listings to facilitate entry of accounting information into sun system database

   3. Ensure that all cash/bank payments and staff advances are within the internal control system and approved budgets

• Review the staff advance requests and ensure are within the internal control system and approved budgets
• Review the vendors payment vouchers and ensure are within the internal control system and approved budgets
• Ensure credit advice notes are sent to vendors
• Review the petty cash request and facilitate payment
• Ensure timely preparation of cash movement register (twice/week)
• Review and facilitate deposit of monthly projects funding

   4. Ensure Payroll processing with all its schedules are accurately done in accordance with governing policies, rules & regulations  and in a timely manner

• Review payroll schedules to ensure its accurately done
• Ensure staff PAYE and NSSF are timely submitted
• Process the payment of staff salaries and ensure timely deposit to their respective bank accounts.
• Ensure timely preparation and submission of semi annual and annual taxi returns
• Ensure staff terminal benefits are correctly calculated, coded  and timely paid

   5. Ensure monthly Audit trail is conducted.

• Ensure availability of all vouchers

• Ensure all vouchers in the systems are available, reviewed, approved, stamped “PAID&POSTED” and well filed
• Ensure availability of updated list of signature bank
• Facilitate Internal and external Audit
• Ensure availability of updated signature control list

   6. Management of SA & PA

• All received SA are properly coded and booked, follow up is made on the implementation to the respective deportment / project for timely clearance and accounting for

• All received pre-approvals (PA) are followed to the implementing projects/department, the cost incurred paid for and booked accordingly.
• All the PA expenses are SA’d timely and sent to the respective offices with correct and accurate back ups for timely approval and clearance
• Thorough reconciliation and timely clean up of all accounts ( 240s,…) associated with Settlement Advices (SAs)

   7. Ensure the performance management is practiced within the unit to enhance performance, smooth staff relation and accountability.

• Conduct capacity building to the Disbursement Team
• Measurement of performance of the team reporting to you

Close supervision and meetings to discuss monthly performance, challenges and put the way forward  to ensure green score in finance score card

Other Competencies/Attributes:

• Must be a committed Christian, able to stand above denominational diversities.
• Perform other duties as required.

Qualifications:  Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

• Minimum Qualification required Degree in Accounting  or  related fields
• Experience:  2 years
• Preferred:, ACCA, CPA
• Technical Skills & Abilities:
  • Excellent computer skills in Excel, Word & Sun-systems software.
  • Demonstrated ability in supervision
  • Good planning and organizational skills
  • Tact and diplomacy in dealing with staff-related to work environment needs
  • Ability to maintain effective working relationships with all levels of staff

Working Environment / Conditions:

• Work environment:  Office-based
• Travel:  5% Domestic/international travel is required.
• On call:  10%

How to apply:

Interested candidates who meet the above criteria should submit their applications letter (addressed to People and Culture Manager) together with an updated CV and copies of relevant credentials, contacts and three referees one of them being a church leader towvt_recruit@wvi.org before 22th May2014