COMMUNICATIONS ADVISOR

Organizational Context:
CARE is a leading humanitarian organization dedicated to fighting poverty and social injustice with a special emphasis on women and girls.  CARE Tanzania is part of CARE. With the vision is to seek a world of hope, tolerance, and social justice, where poverty has been overcome and people live in dignity and security.  CARE International is a global force and a partner of choice within a worldwide movement dedicated to ending poverty.  We are known everywhere for our unshakable commitment to the dignity of people.  CARE Tanzania and partners contribute to the empowerment of the most marginalized and vulnerable rural women and girls to exercise their rights.

Job Summary
The Accountant is responsible to perform and implement all head office accounting activities including cash management, entering financial data in the system, make payment based on completely compliant documents, execute statutory payments and proper filing of financial documents. She/he ensures the implementation of CARE and donor rules and regulations in finance and procurement procedures are strictly observed.

This position requires an accountant with strong qualifications and experience in the field of Accounting and Administration; a person who can work under minimal supervision; work under strict deadlines; can work independently with supportive supervision; and who demonstrates high professional integrity, is result oriented, creative, efficient and effective.

Key Responsibilities and Tasks

Job Responsibility #1: Accounting 45% of time

• Critical review of financial documents for compliance and accuracy before affecting payment
• Facilitate fund disbursement to staff, vendors, consultants, sub grantees and expenses recording
• Facilitate cash transfer to other CARE Tanzania Program offices.
• Replenish petty cash
• Upload voucher spreadsheets (disconnected users)
• Review match errors and route to appropriate party.
• Review unposted vouchers and inform concerned approvers for their immediate action.


Job Responsibility # 2: Finance                                                                                               40% of time

• Supervise proper management of financial documentation and files. That include as well stamp “PAID” all paid financial documents before being securely filed
• Follow-up and inform staff members for any outstanding travel advances for the timely liquidation
• Process prepaid expenses and accruals and ensure that proper coding is done.
• Process liquidations from staff and sub grantees and ensure that proper application is done.
• Process receipts from staffs and sub grantees and ensure that proper coding and application is done.
• Responsible for bank activities such as cash withdrawal, bank statements and deposit of unspent cash
• Responsible to ensure that payment tracking sheet is filled accordingly.
• Responsible to ensure that checklist register for bank confirmation is timely, properly and accurately filled.
• Prepare monthly bank reconciliations for Dar es Salaam CARE based accounts;
• Prepares special financial reports by collecting, analyzing, and summarizing account information and trends.
• Maintains customer confidence and protects operations by keeping financial information confidential

Job Responsibility #3:  Management of Audit Requirements                              10% of time

• Pre-audits, verifies, and processes employee expense claims reviewing rules for employee compliance;
• Provide documents and information for audit purposes as required

Job Responsibility #8: Promote Gender Equality (including) All the time
• Practice a behaviour that is consistent with CARE’s core values and promotion of gender and diversity goals.

Job Responsibility #9:  Perform Other Duties
• Perform other duties as assigned by supervisor; 5% of time
Qualifications (Know-How)

Education/Training
Required
• Bachelor’s Degree in Accounting/Finance/Commerce or any other related field;

Desired
• A postgraduate degree in Accounting/Finance/Commerce is an asset;

Experience
Required
• A minimum  of 4 years working experience in finance/accounting is required;
• Extensive experience working in international NGO is an asset;

Technical Skills
Required
• Personal integrity living up to CARE Tanzania’s core values of commitment, accountability, respect, effectiveness and diversity;
• Ensuring that gender and power dynamics related to finance/accounting are taken into consideration;
• Strong decision making and interpersonal skills.
• Demonstrated ability to make judgment calls and decisions with respect to finance and accounting activities, within delegated authority, that impact significantly upon the day-to-day operations of user Departments.
• Demonstrated ability to maintain confidentiality and handle sensitive issues
• Concentration, accuracy and attention to details are required.
• Strong ability to engage with stakeholders at different level;
• Proficient in Computer with knowledge in Microsoft Office Suite,  Internet usage;
• Ensuring that gender and power dynamics related to communication are taken into consideration;
• Ability to thrive in team environments, with a strong understanding of diversity and other cultures;
• Excellent written and oral communication skills, with a fluent writing style and good knowledge and practical use of both English and Kiswahili
• Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS and participatory approach and sustainable development.
• A high level of individual initiative, planning and good judgment.
• Excellent written and oral communication skills, with a fluent writing style and good knowledge and practical use of both English and Kiswahili;

Competencies
• Excellence: Sets high standards of performance for self and/or others; successfully completes assignments; sets standards of excellence rather than having standards imposed; ensures interactions and transactions are ethical and convey integrity.
• Respect: Behaves in a manner that reflects a true belief in and appreciation for the dignity and potential of all human beings. Gaining other people’s confidence and setting an environment of trust and openness.
• Diversity: Promotes, values and respects each individual’s unique qualities, background, race, culture, age, gender, disability, values, lifestyle, perspectives or interests; creates and maintains a work environment that promotes diversity.
• Communicating with Impact: Diplomatically, logically and clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the recipient / audience and helps them understand and retain their message.
• Facilitating Change: Supports and manages the change process at CARE-Tanzania by developing a culture affirmative of change; encouraging others to seek and act upon opportunities for different and innovative approaches to addressing problems and opportunities; critically analyzing evolving and fluid situations; facilitating the implementation and acceptance of change within the workplace; actively engaging with resistance to change.
• Strengthening Partnership: Identifying and utilizing opportunities within and outside of CARE Tanzania to develop effective strategic relationships between one’s area and other areas/departments/units or external organizations to achieve CARE’s objectives.
• Planning and Organizing: Establishes courses of action for self and others to ensure that work is completed efficiently and effectively in accordance with CARE’s core values.
• Adaptability: Effectively manages changing environments in the organization; maintains effectiveness when dealing with multiple and conflicting priorities across different cultural settings or during emergency and crisis situations.
• Initiating Action: Takes prompt action to accomplish objectives; takes decisive action to achieve goals in times of uncertainty or in fluid contexts; is proactive.
• Building Commitment: Uses appropriate interpersonal styles and techniques to gain acceptance of ideas or plans; modifies one’s own behavior to accommodate tasks, situations, and individuals involved.
• Customer Focus: Makes customers and their needs a primary focus of one’s actions; develops and sustains productive customer relations
• Contribute to Team Success: Actively participates as a member of a team or work unit to move the team/unit toward the completion of shared goals.

Our diversity is our strength; we encourage people from all backgrounds and experiences, particularly women, to apply

MODE OF APPLICATION: Apply through hrm@co.care.org to Country Director by 04 June 2014 with a motivation letter, a detailed Curriculum Vitae and 3 Referees.