OFFICE MANAGEMENT SECRETARY II

From the Guardian of 1st April
Ardhi University has vacant positions in the Academic and Administrative cadre. The University subscribes to the policy of an equal opportunity employer and therefore invites applications from candidates who are interested to work in a thriving University environment and have the requisite skills, qualifications and experience for various positions as indicated below:

Qualification & Experience: Holder of Form IVNI Certificate with passes in English and Kiswahili plus Diploma in Secretarial Studies from a recognised institution and Shorthand/Hatimkato 100/120 w.p.m., typing 50 w.p.m, tabulation and manuscript stage III with working experience of at least six/five years in a similar position.
Duties:
(i) Handles confidential matters.
(ii) Co-ordinates office needs and requirements.
(iii) Receives and distributes letters to respective officials.
(iv) Receives and directs visitors.
(v) Keeps minutes/records of meetings.
(vi) Arranges and attends meetings where necessary and writes minutes. (vii) Receives telephone calls and takes messages.
(viii) Handles travel. arrangement on duty for senior officers and other members of the
unit/department.
(ix) Ensures expedient and accurate execution of duties. (x) Ensures that copies of letters are properly filed.
(xi) Types confidential letters minutes, circulars, certificates, charts and stencils. (xii) Co-ordinates and supervises junior staff.
(xiii) Ensures cleanliness of the office(s)
(xiv) Takes proper care of work facilities and equipment. (xv) Ensures that the respective office is punctually open.
(xvi) Performs any other related duties as may be assigned by one's reporting officer.

APPLICATION INSTRUCTIONS:

1. All academic awards should be from recognized Universities and Institutions.
2. All applicants must submit signed application letters accompanied with the following: i) Copies of relevant academic and professional certificates;
ii) Three names and complete addresses of referees;
iii) Current CV
3. Age limit: Not above 45 years
4. All applicants for academic posts should indicate in their application letter the name of the School to which they are applying.
5. Applications should reach the University by using the address below not later than two (2) weeks from the date of publication of this advertisement.
6. Only short-listed applicants will be contacted.
7. Further information about the University can be obtained through www.aru.ac.tz.

The Deputy vice Chancellor,
(Planning, Finance and Administration) Ardhi University,
P.O. Box 35176,
Dar es Salaam.