Finance and Budget Assistant, Arusha

Posting Title:

FINANCE AND BUDGET ASSISTANT, FS5

Job Code Title:

FINANCE AND BUDGET ASSISTANT

Department/ Office

International Residual Mechanism for Criminal Tribunals

Duty Station

ARUSHA

Posting Period

11 April 2014-11 May 2014

Job Opening number

14-FIN-RMT-34453-R-ARUSHA (R)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

The appointment is limited to the Mechanism for International Criminal Tribunals. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.

Organizational Setting and Reporting

This position is located in the Administrative Section of the Registry of the United Nations Mechanism for International Criminal Tribunals (MICT) (Arusha Branch). The incumbent will work under the supervision of the Registry Officer in Charge, Arusha Branch.

Responsibilities

The incumbent will perform the following duties:

Financial Accounting

Coordinates and supports the preparation and production of MICT Arusha Branch financial reports and schedules.

Records obligation documents, accounts receivable and payable, and maintains specific general ledger accounts.

Reviews, reconciles and prepares monthly reports for incoming receipts and outgoing expenditures and billings.

Clarifies and interprets any intricacies that may arise in the course of the records reconciliation, including UNDP SCA reports, and billing reports with ICTR/ICTY.

Prepares journal transactions ensuring compliance with established rules and procedures.

Coordinates/processes payroll based on personnel actions and salary distribution forms.

Coordinates/processes payments to ad hoc officials.

Coordinates/processes payments in connection with purchase of goods and services, ensuring compliance with rules, and that proper documentation and requirements have been fully met.

Examines and processes travel claims in accordance with relevant rules, circulars and instructions; ensures that proper supporting receipts conform to the authorized itinerary.

Ensures that funds/prior approval have been properly provided and authorized, recovering travel advances in excess of entitlements.

Generates payments from the accounting system and effects payments in the electronic banking system, ensures that all payment vouchers are properly certified and approved before payments are effected.

Acts as cash custodian, updates cash balances and prepares cash reconciliation.

In the absence of the Supervisor, acts as approving officer for accounting and other financial transactions.

Responds to queries from staff members and third parties.

Prepares routine correspondence with respect to enquiries related to relevant financial and accounting matters.

Maintains and keep up-to-date files.

Liaises with the Finance Section in The Hague concerning all finance related matters affecting the MICT Arusha Branch.

Budget

Assists in the preparation of the proposed programme budget and performance reports of the MICT Arusha Branch.

Prepares drafts of internal documents containing approved appropriations of the MICT Arusha Branch.

Assists in overseeing the ongoing budget activities throughout the year, including: budget allocations, budget implementation, redeployment of resources, performance reports and other budget reports, as required.

Monitors the accounts on a monthly basis, projects expenditures and recommends appropriate redeployment of resources when required.

Prepares cost plans and compiles statistics on vacancies and other budget related matters as required.

Prepares and sends monthly reports to New York on post vacancies.

Respond to queries on budget matters.

Liaises with the Budget Section in The Hague concerning all budget related matters affecting the MICT Arusha Branch, including staffing table control.

Assists in overseeing extra budgetary activities related to the MICT Arusha Branch.

Maintains Panel of Certifying Officers of the MICT Arusha Branch.

Other relevant duties as assigned by the Supervisor.

Competencies

Professionalism- Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Teamwork – Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organising – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

High school diploma or equivalent. Specialized training in finance and/or budget is an asset.

Work Experience

Eight (8) years of progressively responsible experience in financial and budget matters. Preferably in an international organization. Knowledge of SUN System, PROGEN, or RBS Access Online will be an advantage.

Candidate must have successfully passed the UN Finance Test. Candidate must possess demonstrated ability to use computer technology.

Languages

English and French are the working languages of the MICT. For this position fluency in oral and written English is required. Knowledge of French and/or Kiswahili is an asset.

Assessment Method

There may be a technical test and/or a competency-based interview.

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