Puma Energy Tanzania Jobs Jan 2014

Puma Energy International is a rapidly expanding, midstream and downstream oil company operating in over 35 countries across 5 continents. Headquartered in Singapore with regional offices in Geneva (Switzerland), Johannesburg (South Africa), San Juan (Puerto Rico) and Brisbane (Australia), we are a responsible supplier and storage facilitator of high-quality petroleum products.

Our midstream line of business unlocks value with storage capacity of 16 million barrels ("bbls"). This will be increased to approximately 26 million bbls by 2014 in accordance with the capital investment programme currently being implemented and various investment opportunities being originated. It makes Puma Energy one of the largest independent fuel storage operators. The downstream business supplies gasoil, gasoline, jet and niche products (like lubricants and bitumen) to a global network of over 1,300 retail service stations, 28 airports worldwide and the construction industry. This enables infrastructure development in emerging economies.

Puma Energy is a privately owned company with two strategic partners and main shareholders - Trafigura Group and Sonangol Holdings. Although the company operates at arms-length from both, it benefits from their management expertise and market knowledge.

Aviation Operator

Main Purpose

Function:  Carry out all day to day tasks required to safely, effectively and efficiently operate the fuel storage facility and into-plane activity whilst maintaining the PUMA ENERGY Quality Control and Operating Standards. The AO operates sophisticated, high cost mobile and fixed equipment in carrying out these tasks.
The AO is the front line contact with the customer and Airport authorities. The AO must promptly respond to the fuelling requirements of PUMA ENERGY’s customers
In the absence of the Duty Supervisor he/she assume those responsibilities normally assigned to the Supervisor
Key Responsibilities

The AO is required to perform tasks critical to the Quality Assurance System and as such he/she shall be fully trained in such tasks and nominated as an approved Product Quality Inspector. Such Critical Tasks include, but may not be limited to, the following:
• Checking the documentation on incoming consignments is correct and that it corresponds to the transport/container concerned.
• Visual inspection and control checks on incoming material, including the checking of seals on vehicles if present.
• Discharge into storage.
• Release of product into Fuellers and Hydrants.
• Sampling of aviation products.
• Maintaining records of stock/quality/equipment checks as appropriate.
Knowledge Skills and Abilities

•A senior school leaving certificate demonstrating a recognized pass
•Heavy Duty Licence applicable to the vehicles that he/she will be required to drive
•Work experience in a technical field including on airport work is an added advantage
Key Relationships

Key Relationships:
Internal – Airport Supervisor, Airport Depot Manager, Country Aviation Operations Manager, Country Aviation Business Manager. Country  HSE,  Country  supply and logistics, Country HR
External –Customers, Vendors and service providers.

Business Analyst

In charge of managing Puma Finance Managers, representing the Group CFO in the region and ensuring that finance functions in the countries are properly organized, perform according to Group standards and are compliant with requirements. Business partner of the Regional Manager.
Key Responsibilities

Budget preparation and budget execution monitoring.

Preparation and documentation of internal and external reporting.

Analysis of middle year variations, between segments and between different periods.

Communication and explanation of unusual and extraordinary events affecting budget compliance.
Knowledge Skills and Abilities

•5 years’ experience in similar positions. Experience in general accounting and financial analysis or budget
•Knowledge of finance, accounting, budgeting, and cost control principles including Generally Accepted Accounting Principles.
•Knowledge of financial and accounting software applications
•Ability to analyze financial data and prepare financial reports, statements and projections.
•Strongly organized and structured
•Hard worker and flexible
•Good analytical skills but able to highlight main trends/ facts

Supply Coordinator

This role will provide an operational interface between the suppliers of transit products and the consignees of transit products with a smooth flow of information, documentation and payments on behalf of suppliers/receivers
Key Responsibilities

Invoicing the suppliers/receivers and managing transit customers payments accounts thereon.

Accountable for requesting and checking the authenticity of importation documentation for transit products and discharge instructions sent to ship agent, surveyors and 3rd party receiving Terminals.
Accountable for wharfage payment and recovery thereon

Accountable for all import costs payments and recoveries from the guests

Accountable for deductions done due to ocean losses and operational losses for the guests.

Maintain continuous contact and relationship with supplier and operations Teams to ensure that their accounts are up to date.

Recording of the transit volumes in the stock system to facilitate the stock movement controls

Reconciling the expired volumes according to the tax demand note for proper advise of the recovery Invoice for charging the duty

Provide any transit import reports that may be required from time to time
Knowledge Skills and Abilities

Supply chain management & optimization, especially fuel supply

Supply contracts administration

Business acumen, especially pricing, costing, demand & supply forecast

Excellent analytical & problem solving ability

Demonstrate high levels of ethics and Integrity

Ability to work independently and in a team

Excellent interpersonal & communication skills
Ability to persuade and influence others, negotiation skills

Products and service Knowledge

Result oriented and customer relationship management
Key Relationships

Government, PIC, EWURA, TBS, Trading Managers at Regional & Global offices
In country Finance and Operations Teams

Business Support Manager

Provides all back office and logistic support to the business by leading scheduling, pricing and Customer Service Centre activities. Ensures a smooth integration of activities with other business areas. Meets performance standards with regards to the quality of customer service provided. Ensures processes are executed following appropriate control standards and complying with all company policies
Key Responsibilities

Customer Service Centre Management.
Responsible for Customer Service Centre, Pricing & Fuel supply, Delivery scheduling.  Ensures processes are executed following appropriate control standards and complying with all company policies.

Customer Service Delivery
Manage Customer Service Centre: main contact point for customers, input customer master data, offers, orders, loading orders, BL, invoices by ensuring that support teams understand the end-to-end business process so as to be able to offer quality support to the business.  In addition will communicate to and engage key business stakeholders across functions on a regular basis through formal and informal means.

Pricing & Supply.
Pricing & Supply: in coordination with sales defines pricing strategies to maximize margin and meet volume objectives. Analyzes price change patterns of competitors and continuously adapt to it based on current supply costs. Manages the relationship with Trading, Operations and Taxation teams to identify cost saving opportunities and ensure product availability.   Maintains the price database and ensures effective supply of all products.

Delivery Scheduling.
Delivery scheduling: develops optimized delivery schedules ensuring lowest cost to serve and satisfactory service levels. Search for the proper balance between service quality and fleet efficiency.

Mass Balance monitoring.
Ensures process flow of the individual transactions within the Mass Balance report is smooth and timely. Serves as gatekeeper for other teams to highlight and identify issues that require immediate attention.

People development.
Ensures coordination within the team and an effective interface with the other departments.  Ensures that all Business Support roles are properly staffed. Creates a positive environment that promotes and recognizes individual and team efforts. Develops the necessary skills and capabilities within the team to achieve the business goals and objectives.
Knowledge Skills and Abilities

Managing sales administration functions/department

Business Acumen

Computer literate, esp excel, word & power point

A working knowledge of ERP systems, especially order to cash or sales administration

Customer service delivery

Able to plan, organize, control resources and lead People

Excellent verbal and written communication skills in English

Ability to establish adequate personal and professional relationships, with multiple levels of stakeholders both  in country and outside the country

Analytical & problem solving ability
Excellent planning and organization skills.

Proactive, energetic & result oriented
Able to work independently and in a team

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